MobileFrame Single source justification redacted.pdf

Soliciting From a Single Source IAW FAR 13.106-1(b)(1)(i)

Brand-Name

MobileFrame Licenses and Support

Acquisitions conducted under simplified acquisition procedures are exempt from the requirements in FAR Part 6 (FAR 6.001(a)). In accordance with FAR 13.106-1(b)(1)(i), a Contracting Officer (CO) may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). This is a brand-name requirement due to proprietary configurations of the software and software updates are only available through resellers of the product. The circumstance(s) supporting this determination is outlined below.

The National Archives and Records Administration (NARA) requires maintenance and support for upgrading the current versions of MobileFrame user licenses and enterprise suite, with the option to purchase additional software licenses for new barcode scanners. It is imperative for NARA to continue to obtain this support to ensure continuity in operation of the barcode scanners with the Holdings Management System (HMS). As the developer of this software, MobileFrame is the only entity capable of providing the support for this software currently being used by NARA.

The period of performance of this contract is anticipated to be August 20, 2021 through August 19, 2022 plus four (4) option years. The estimated total value of the contract is $194,896.00.

The statutory authority permitting other than full and open competition is the Federal Acquisition Streamlining Act, Public Law 103-355 in conjunction with the Competition in Contracting Act, 41 U.S.C § 3304(a)(1) as implemented by FAR 13.106-1(b)(1)(i), “ …the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).”

NARA uses barcode scanners with the HMS and MobileFrame is the application that operates the barcode scanners. The application used to run the barcode scanner is MobileFrame. The contractors for HMS have taken on-site training to learn MobileFrame and have written custom code to interface HMS with the barcode scanner. The current code will only run on the MobileFrame software.

NARA conducted market research and it indicated that only MobileFrame can license its products, be used with HMS, and provide support for its software licenses. MobileFrame does not have authorized resellers that could compete for this requirement.

When the MobileFrame system reaches end-of-life, NARA will research other systems that can work as efficiently within the HMS infrastructure. Replacement would require the acquisition of a new system which is currently economically unfeasible as compared to upgrading current existing licenses to newer versions.

I hereby certify that this justification for “Soliciting from a Single Source” is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to compete this requirement. I further certify this request is not the result of a desire to expend funds while those funds are still available.

I have reviewed this justification and conclude that it is accurate and complete to the best of my knowledge and belief.

I have reviewed this justification and hereby certify that it is accurate and complete to the best of my knowledge and belief. In accordance with NARA 501, I approve this justification.