Mobile VSS SOW - Base Charleston 2026.pdf

Closed Circuit Television Replacement– USCG Base Charleston 8/18/2026

Mobile Video Surveillance System (VSS)

United States Coast Guard BASE CHARLESTON North Charleston, SC

Statement of Work

07/20/2026

1.0 GENERAL

1. 1 Background

The U.S. Coast Guard Base Charleston has identified a requirement for a vendor to provide three portable IP based Video Surveillance System (VSS) systems at USCG Base Charleston, North

Charleston, SC. Currently there is no VSS onboard Base Charleston consolidated facility.

1. 2 Scope

The US Coast Guard plans to rent three turnkey, scalable, Open Architecture / non-proprietary, Internet Protocol (IP) mobile Video Surveillance System (VSS) units for Base Charleston, North

Charleston, SC. The surveillance, access control system, and network shall be standalone from the existing base infrastructure. The Contractor shall perform all work detailed in this SOW, unless otherwise specified. The scope of work to be performed includes furnishing all materials, tools, equipment, transportation, supervision and performing all labor and tasks necessary and incidental to designing, installing, testing and maintaining the VSS system in accordance with the statement of work. This includes offloading and loading equipment from mode of shipment.

The Contractor’s work includes, but is not limited to, the following:

A. Performing a complete installation of specified systems, subsystems, and components, including engineering interface with new equipment. Unless otherwise noted, this shall include the provision of all new, consumables, disposables, and standard hardware by the

Contractor, as necessary to complete the installation; remanufactured or "gray market" items are not authorized.

B. Performing detailed design for the system whole and in part related to equipment, engineering, manufacturing, and testing of system.

C. Providing technical data, software, samples, and mock-ups, as required.

D. Performing qualification and acceptance testing.

E. Providing training programs to the operations and maintenance staff in the usage and maintenance of all new systems.

F. Executing the preparation and configuration control of as-built drawings, material and process specifications, and all other engineering, design and manufacturing information required to present the final as-built design of the work as developed and approved.

G. Providing special tools and diagnostic test equipment for new and upgraded systems.

USCG Base Charleston is currently under new contruction. The facility contains many structures or areas of concern requiring surveillance coverage. Video coverage will include exterior fixed cameras to a mobile unit. All exterior cameras will be capable of operating in a subtropical environement prone to hurricane force winds and high air salinity . The specific required coverage areas may include and are not limited to the main entry control point and area to be determined. Units will need to be solar powered.

2.0 PERIOD OF PERFORMANCE.

A post award meeting will be conducted within five business days of date of award. The period of performance of the installation shall be upon contract award through the end of FY26 with potential for option

2.1 PLACE OF PERFORMANCE.

USCG Base Charleston

1050 Register St

Charleston, SC 29405

POC: Mr. Jim Crone

Phone: (843) 740-3145

3.0 Contractor Personnel

3.1 QUALIFIED PERSONNEL

The Contractor must provide qualified personnel to perform all requirements specified in this

SOW.

3.2 Access to Government Facilities and Services.

Contractor employees visiting USCG facilities must possess REAL compliant identification.

Visiting Contractor employees must comply with all Government escort rules and requirements.

All Contractor employees must identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.3 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons when visiting or working at Government facilities.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 Contractor Furnished Property

The Contractor shall furnish all materials, equipment, and labor, including safety related processes and materials, necessary to fulfill the requirements of this contract.

5.0 REQUIREMENTS.

5.1 VSS System: The Contractor shall perform all work necessary under this order to replace the existing analog VSS system with a closed IP based system which shall include:

1. Installation of mobile VSS units for sercurity coverage.

2. Installation of server/storage appliance to provide real-time viewing of VSS cameras for continuous 12 fps storage with minimum 30 days retention.

3. Installation of UPS capable of 8 hours of backup/duration.

4. Install site viewing station with the ability to view from any authorized network or mobile location.

5. Install a complete autonomous, AES 256 encryption compliant, NDAA compliant separate ruggedized and highly secure wired network to connect to the Wi-Fi antennas (Access points) and VSSE Camera endpoints

6. Install industrial grade VSS Camera system rated for the environment. All USCG facilities use Bosch VSS equipment or approved equivalent.

7. Install new structured data cable topology to connect the Wi-Fi network and VSS camera network

8. Install central S/W based VSS Video Management System(VMS) that is expandable both at this campus and to other sites

9. Ensure remote viewing capabilities to authorized users

10. Contractor will provide preventative maintenance to all systems.

5.3 No proprietary equipment or software shall be used. Only name brand equipment and software shall be used.

5.4 The Contractor shall furnish all necessary labor, equipment, materials, staging, fittings, and tools, for proper completion of each item of work unless otherwise specified.

5.7.2 The Contractor shall unload, unpack, and store all equipment as such as to protect its physical condition.

5.7.3 The Contractor shall remove all previously installed equipment and hardware that this installation would render obsolete or inoperative and within the scope of work. All materials removed that are electronic in nature shall be delivered to the COR.

5.8 Manuals

The Contractor shall supply two copies of all manufacturer manuals and instructions to the COR for all systems and equipment provided under this requirement.

6.0 Testing

6.1 Tests and Inspection Procedures.

The Contractor shall provide the Government a DD Form 250, Material Receiving and

Inspection Report, upon final inspection and acceptance of installation. Upon final acceptance the Government and Contractor shall sign the DD Form 250. The Contractor shall perform all tests and inspections in the presence of the COR. The Government reserves the right to perform any additional inspections deemed necessary to ensure the work conforms to the prescribed requirements. The comprehensive system testing procedures are defined in SOW paragraph 7.0:

Final System Acceptance Phase. The Contractor shall provide 24 hours of archived video to ascertain that all camera locations are properly adjusted, positioned, and recorded. Each camera location for the VSS system will be reviewed for image quality as it pertains to field of view, focusing, and iris adjustment for viewing during daylight and nighttime hours and must be found acceptable for acceptance. Additionally, the following items shall be tested and successfully demonstrated for final acceptance of that installation:

a. Field of View: Cameras must be equipped with the proper focal length lens in order to ensure the entire alarm zone is viewable. Positioning of the cameras shall be reviewed to ascertain an identifiable image of persons entering and exiting the protected area.

Consideration shall be given to camera placement so foliage or architectural design does not hinder the field of view.

b. Focusing: Camera focus must be reviewed to ensure that all images are recognizable and that image quality is adequate for identification purposes. The focus of the images must be irrespective of lighting and other conditions.

c. Iris Adjustment: Irises must be adjusted to ensure that all images are adequately viewable during any lighting conditions so that the quality of the images does not diminish between daylight and nighttime hours.

7.0 DOCUMENTATION

8.0 TRAINING AND SUPPORT

The Contractor must provide training to the Coast Guard’s POC on the operation and maintenance of the new locking mechanisms.