Mobile Mammogram SOW.pdf

MOBILE MAMMOGRAM SERVICES

STATEMENT OF WORK

Subject

The Federal Correctional Institution in Waseca, MN, intends to make a single award of a firm fixed price requirements type contract of one base year plus four option years to a responsible entity for the provision of Mobile Mammography services as prescribed in the description of duties listed below at FCI Waseca, MN

Place of Performance

Services will be performed at FCI Waseca, 1000 University Drive Southwest, Waseca, MN, 56093.

Schedule

The contractor will be scheduled to perform on-site mammograms for the female inmate population at FCI Waseca. It is estimated that eight one-hour sessions will be needed three times per year. One session is defined as one hour in length. Sessions will typically be scheduled every other month between the months of April and September. Sessions will be scheduled between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday, excluding Federal Holidays. The contractor will be notified in advance of the requested date of service and number of inmates to be examined. The schedule is subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedule must be coordinated with the Health Services Administrator or designee.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor may be entitled to compensation.

Education and Experience

The contractor must provide proof of certification by the Food and Drug Administration (FDA) under the Mammography Quality Standards Act (MQSA) and accreditation by the American College of Radiology.

The Contractor’s employees must have graduated from a two-year radiography program and hold a valid certificate from the American Registry of Radiologic Technologists (ARRT). They must be Cardio-Pulmonary Resuscitation (CPR) certified, in accordance with the American Heart Association or American Red Cross. The contractor must possess and submit with their quotation, evidentiary documentation of their graduation from an accredited school. In the case of a company, the qualified individual selected to perform these services on behalf of the contractor must be identified at the time the quotation is submitted.

Verification of credentials (state licensed if applicable federal licensed).

Proof of Insurability

Verify certification in CPR

Failure to submit evidentiary documentation of certifications, licenses, qualifications, or the name of a qualified candidate who will perform these services may result in elimination from consideration for award. The individual selected to perform these services must be able to pass a drug screening and law enforcement agency background check.

Supplies and Equipment

All equipment and supplies required for the performance of this contract will be furnished by the contractor. The mobile unit must be capable of digital mammography.

Health Requirements

The contractor shall ensure their employee is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the Contract Officer’s Representative (COR) and Administrative Contracting Officer, and adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, and restrictions on licensure or certification.

Description of Duties

The services to be provided are professional in nature, and will be commensurate with Accreditation Association for Ambulatory Health Care (AAAHC) standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by a physician or staff member at the institution. The performance of these services will be monitored by the COR. The Clinical Director and/or Bureau of Prisons’ (BOP) Physician(s) will retain professional responsibility for all patients referred for mammography.

Services include, but are not limited to,

• Evaluation of patients are referred by Health Services staff.

• Perform digital breast screening mammograms.

• Provide professional interpretations. Fees for professional services shall be included in the exam price. Reports must be typewritten of computerized format. Reports must be received within seven days of service, unless abnormalities are noted. FCI Waseca Health

Services must be notified of abnormal reports within 48 hours of service. The contractor shall provide a copy of the mammogram image on CD for each mammogram performed.

The mobile unit’s digital imaging capabilities shall allow the operator to readily complete approximately 25 patients per session. The number of patients requiring services will determine the length of session. The contractor will be responsible for equipment transportation, delivery and set up at facility, tractors, trailers, drivers, complete maintenance/service coverage on all equipment, training and staffing insurance, site planning and consultation, marketing, support, etc.

Attire

The contractor is expected to wear professional clothing while on duty (scrub uniforms are approved). The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the

COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Non-Personal Services/Common Law Employee Information

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.