MNDOT2025___2026_SURVEY_TECHNICAL_WORKSHOP.pdf
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- Attached to
- MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
- Solicitation number
- 2000015964
- Issued by
- Crow Wing County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the Minnesota Department of Transportation (MnDOT) to solicit responses to provide a 2025 and 2026 Survey Technical Workshop Conference. The preferred dates for the 2025 conference are March 11-13, with alternative dates of March 18-20 or March 25-27. The preferred dates for the 2026 conference are March 10-12, with alternative dates of March 17-19 or March 24-26. The estimated number of attendees is 350, though the state does not guarantee a minimum number. The conference facility must be located within 65 miles of Baxter, MN. The contract term is from the date of execution through June 30, 2026.
The pricing for the conferences is required to be firm and will not be adjusted if the number of attendees is less than the estimate. Responders must submit several required attachments, including Responder Declarations, Exceptions to Standard Terms and Conditions, Veterans Preference Form, Workforce Certification, and Additional Information. Responders must submit questions by July 5, 2024, and all responses will be provided via addendum. Responders needing assistance with the SWIFT system can contact the Vendor Assistance Helpdesk.
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Text version
Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE AND BACKGROUND. The purpose for this Solicitation (RFP) is to receive responses and award a to contract(s) with a Contractor(s) to provide 2025 and 2026 Survey Technical Workshop Conference for Minnesota Department of Transportation, contract release number C-861.
DATES: The dates for the conference will be one option for each year from the following selected dates: 2025 Preferred Dates are March 11 – 13, 2025, Alternative Dates are March 18 – 20 or March 25 – 27, 2025. 2026 Preferred Dates are March 10 – 12, 2026, Alternative Dates are March 17 – 19 or March 24 – 26, 2026. The estimated number of attendees in 350. The State does not guarantee a minimum number of attendees, lodging rooms or meals. Prices listed on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
GEOGRAPHICAL LIMITATIONS: The conference facility must be located within 65 miles from 7694 Industrial Park Road, Baxter, MN 56425-8096. Google Maps will be used to determine distance.
CONTRACT TERM. The Contract Term will be from the date of contract execution through June 30, 2026.
SUBMITTING QUESTIONS. The deadline for submitting questions is July 5, 2024, at 3:00 PM Central Time.
Questions must be submitted in writing to Rhiannon Fissehaye at Rhiannon.Fissehaye@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum. SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at
651.201.8100 Option 1, then again Option #1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment D: Responder Forms
a. Veterans Preference Form (If Applicable)
b. Workforce Certification
4. Attachment E: Additional Information
5. Exhibit D Price Schedule
General Comments
- This Event is utilizing a price schedule. However, there is still a requirement when you submit your proposal to add a dollar figure for the line item bid price. Enter $0.01 into this field.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000015964 Sell RFx 1 Event Round Version 1 1 Event Name
MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
Start Time Finish Time 06/24/2024 10:00:00 07/15/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000015964 Sell RFx 2 Event Round Version 1 1 Event Name
MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
Start Time Finish Time 06/24/2024 10:00:00 07/15/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000015964 Sell RFx 3 Event Round Version 1 1 Event Name
MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
Start Time Finish Time 06/24/2024 10:00:00 07/15/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Exhibit D: Price Schedule
Question Response Upload the Event Price Schedule as instructed.
Note: This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000015964 Sell RFx 4 Event Round Version 1 1 Event Name
MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
Start Time Finish Time 06/24/2024 10:00:00 07/15/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000015964 Sell RFx 5 Event Round Version 1 1 Event Name
MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
Start Time Finish Time 06/24/2024 10:00:00 07/15/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 07/20/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000015964 Sell RFx 6 Event Round Version 1 1 Event Name
MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
Start Time Finish Time 06/24/2024 10:00:00 07/15/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000015964 Sell RFx 7 Event Round Version 1 1 Event Name
MNDOT2025 & 2026 SURVEY TECHNICAL WORKSHOP
Start Time Finish Time 06/24/2024 10:00:00 07/15/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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