MnDOT_HR_Training_Center_Boiler_Service.pdf
PDF 29 KB Posted
- Attached to
- MnDOT HR Training Center Boiler Service
- Solicitation number
- 2000018718
- Issued by
- Ramsey County, Minnesota
About this file
This is a Request for Bid (RFB) document issued by the Minnesota Department of Transportation (MnDOT) for service and repair work at the MnDOT Training Center located at 1900 County Road I W, Shoreview, Minnesota 55126. The solicitation seeks bids for labor and materials related to servicing and repairing Fulton Pulse Boilers, AHU Motors, and Greenheck fan relocation. The RFB was originally scheduled to close on October 2, 2026, at 2:00 PM Central Time but has been extended to October 7, 2026, at 2:00 PM Central Time. Questions from prospective responders must be submitted in writing to Jennifer Hoffman at Jennifer.Hoffman@state.mn.us no later than 10:00 AM Central Time on Tuesday, September 29, 2026. All responses must be submitted electronically through the SWIFT Supplier Portal; email, fax, and non-electronic responses will not be accepted. The solicitation includes two line items: one for boiler service labor and one for boiler service materials, each with a quantity of one lot and a due date of September 30, 2026. Addendum 1 and a questions and answers document have been provided to prospective bidders.
Pricing is to be provided separately for labor and materials on a per-unit basis. Responders must complete and submit Responder Declarations along with their bids and upload all required and requested attachments. The solicitation includes questions regarding diversity and inclusion eligibility, specifically whether the bidder's business is based in Minnesota and considered small according to OSP small business size standards, or whether the business is minority-owned, woman-owned, owned by a person with a substantial physical disability, veteran-owned, or located in an economically disadvantaged county. Bidders meeting these criteria may be eligible for the State's Small Business Procurement Program. Electronic invoices are preferred and should be sent to COAP.DOT@STATE.MN.US. The contract terms and conditions were last updated on December 24, 2018, and prospective bidders must review the sample contract and exhibits, specifications, and RFB attachments provided with the solicitation.
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Text version
Event Description ***Addendum 1 has been attached as well as the questions and answers document answering questions submitted by the deadline. The end date to this solicitation has been extended from 2:00pm on October 2nd to 2:00pm October 7th. ***
THIS IS A REQUEST FOR BID (RFB). Email, Fax, and non electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will NOT be accepted.
PURPOSE: The purpose of this solicitation is to procure the service and repair of Fulton Pulse Boilers, AHU Motors and Greenheck fan relocation at our MnDOT Training Center, located at 1900 County Rd I W, Shoreview MN 55126.
Please review the following attachments containing important detailed information and describing actions required for a complete response to this solicitation.
1. Request for Bids
2. RFB Attachments
3. Sample Contract and Exhibits
4. Specifications
*Responder Declarations MUST be filled out and attached to response SUBMITTING
QUESTIONS: Questions from prospective Responders regarding this solicitation must be submitted in writing to Jennifer.Hoffman@state.mn.us no later than 10:00am, Central Time, Tuesday, September 29th, 2026. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE. If you need assistance obtaining a Vendor ID; Completing the Registration Process;
Navigating the SWIFT Supplier Portal; OR Downloading/Responding to a RFB, you MUST call the SWIFT Helpline for assistance: 651-201-8100, Option 1 (twice)
General Comments
* ELECTRONIC INVOICES ARE PREFERABLE.
PLEASE SEND ELECTRONIC INVOICES TO: COAP.DOT@STATE.MN.US
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman, Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Phone: 651/366-3019 Fax #:
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018718 Sell RFx 1 Event Round Version 1 2 Event Name MnDOT HR Training Center Boiler Service Start Time Finish Time
09/24/2026 15:30:00 CDT 10/07/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Phone: 651/366-3019 Fax #:
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018718 Sell RFx 2 Event Round Version 1 2 Event Name MnDOT HR Training Center Boiler Service Start Time Finish Time
09/24/2026 15:30:00 CDT 10/07/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: Yes Reserve Price: No
Description: Boiler Service for MnDOT Training Center - Labor
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: Yes Reserve Price: No
Description: Boiler Service for MnDOT Training Center - Materials
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Phone: 651/366-3019 Fax #:
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018718 Sell RFx 3 Event Round Version 1 2 Event Name MnDOT HR Training Center Boiler Service Start Time Finish Time
09/24/2026 15:30:00 CDT 10/07/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Phone: 651/366-3019 Fax #:
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018718 Sell RFx 4 Event Round Version 1 2 Event Name MnDOT HR Training Center Boiler Service Start Time Finish Time
09/24/2026 15:30:00 CDT 10/07/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Boiler Service for MnDOT Training Center - Labor
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT TRAINING CENTER
MS 206 MNDOT TRAINING AND CONFERENCE CTR
1900 W CO RD I
SHOREVIEW MN 55126-4914
United States
Quantity: 1 Due Date: 09/30/2026 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 1 UOM: LOT Description: Boiler Service for MnDOT Training Center - Materials
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MNDOT TRAINING CENTER
MS 206 MNDOT TRAINING AND CONFERENCE CTR
1900 W CO RD I
SHOREVIEW MN 55126-4914
United States
Quantity: 1 Due Date: 09/30/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Phone: 651/366-3019 Fax #:
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018718 Sell RFx 5 Event Round Version 1 2 Event Name MnDOT HR Training Center Boiler Service Start Time Finish Time
09/24/2026 15:30:00 CDT 10/07/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Transportation Department Contact: Hoffman,Jennifer Phone: 651/366-3019 Fax #:
Email: Jennifer.Hoffman@state.mn.us
Event ID Format Type Page T7901-2000018718 Sell RFx 6 Event Round Version 1 2 Event Name MnDOT HR Training Center Boiler Service Start Time Finish Time
09/24/2026 15:30:00 CDT 10/07/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .