MnDOT_Fergus_Falls_Truck_Station_-_Janitor_Service.pdf

Event Description The Minnesota Department of Transportation (MnDOT) Truck Station located at 1205 East Douglas Avenue, Fergus Falls MN, requests proposals for general janitorial and housekeeping duties, two days per week. The work must be done in strict accordance with the specifications shown within the Sample Contract, Exhibit C:

Specifications, Duties, and Scope of Work; Supplement 1: Tasks and Frequency.

The Contractor will provide labor only. MnDOT will provide all equipment and supplies needed for janitorial and housekeeping duties. The total square footage of the areas being cleaned in this facility is 3,579 square feet.

SITE VIST. Responders are encouraged, but not required, to conduct a site visit at the Minnesota Department of Transportation (MnDOT) - Fergus Falls Truck Station, 1205 East Douglas Avenue, Fergus Falls, MN 56537, no later than September 6, 2024. To request a site visit, contact Jeremy Erickson at:

jeremy.erickson@state.mn.us; 218-849-2435 as soon as possible.

INSURANCE REQUIREMENTS. Responders should closely review Exhibit B - Insurance Requirements of the Sample Contract prior to contract execution, a responder receiving a contract award must comply with all of the insurance requirements listed in Exhibit B.

QUESTIONS/CLARIFICATIONS. Any questions or clarifications in regard to the solicitation response shall be made in writing to John.H.Roth@state.mn.us no later than 3:00 P.M. Central Time, Friday, September 6, 2024. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, the Responder must immediately notify the Acquisition Management Specialist/Buyer in writing of such error and request modification or clarification of the document. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Responders are not to contact anyone within any other State Agency regarding this solicitation.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100, option 1, and option 1 again.

J-410

General Comments

- DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. J-410 Request For Proposal (RFP)

2. J-410 Attachments and Declarations

3. J-410 Sample Contract and Exhibits

4. Event Bid Package

DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to the State's Terms and Conditions

3. Attachment D: Responder Forms State of Minnesota Veteran-Owned Preference Form (if applicable) Workforce and Equal Pay Declaration Page

4. Attachment E: Additional Information

5. Attachment F: References Form

5. Sample Invoice

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page T7901-2000016094 Sell RFx 1 Event Round Version 1 1 Event Name MnDOT Fergus Falls Truck Station - Janitor Service Start Time Finish Time 08/23/2024 07:30:00 09/13/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page T7901-2000016094 Sell RFx 2 Event Round Version 1 1 Event Name MnDOT Fergus Falls Truck Station - Janitor Service Start Time Finish Time 08/23/2024 07:30:00 09/13/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page T7901-2000016094 Sell RFx 3 Event Round Version 1 1 Event Name MnDOT Fergus Falls Truck Station - Janitor Service Start Time Finish Time 08/23/2024 07:30:00 09/13/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 12 UOM: MONTHS Bid Qty: 12

Reserve Price: No

Description: Monthly Cost

Question Response What is the price per month?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page T7901-2000016094 Sell RFx 4 Event Round Version 1 1 Event Name MnDOT Fergus Falls Truck Station - Janitor Service Start Time Finish Time 08/23/2024 07:30:00 09/13/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page T7901-2000016094 Sell RFx 5 Event Round Version 1 1 Event Name MnDOT Fergus Falls Truck Station - Janitor Service Start Time Finish Time 08/23/2024 07:30:00 09/13/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 12 UOM: MONTHS Description: Monthly Cost

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MNDOT DISTRICT 4 FERGUS FALLS

FERGUS FALLS TRUCK STATION

1205 E DOUGLAS AVE

FERGUS FALLS MN 56537-3829

United States

Quantity: 12 Due Date: 09/30/2025 Freight Terms:

Ship Via: The Best Way

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page T7901-2000016094 Sell RFx 6 Event Round Version 1 1 Event Name MnDOT Fergus Falls Truck Station - Janitor Service Start Time Finish Time 08/23/2024 07:30:00 09/13/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page T7901-2000016094 Sell RFx 7 Event Round Version 1 1 Event Name MnDOT Fergus Falls Truck Station - Janitor Service Start Time Finish Time 08/23/2024 07:30:00 09/13/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No