MN_History_Center_Electrical_Equipment_Maintenance.pdf

Event Description PURPOSE: The Minnesota Department of Administration, Facilities Management Division is seeking a Contractor to perform maintenance and testing of the normal power electrical infrastructure at the Minnesota History Center located at 345 Kellogg Boulevard W, St Paul, MN 55102.

The awarded Contractor will be required to furnish all labor, tools, equipment, materials, transportation, supplies, and incidentals necessary to perform maintenance in accordance with the Sample Contract, Exhibit C:

Specifications, Duties, and Scope of Work.

The Contractor must:

o All technicians performing work must be NETA or NICET certified.

o A minimum of two (2) technicians performing the work must have a minimum of three

(3) years’ experience as a licensed journeyman electrician. One (1) licensed technician for each substation. The State reserves the right to verify experience prior to contract award.

o All work must be completed on a single Sunday from 6 P.M. to 6 A.M. the following Monday on dates mutually agreed upon between the State and the Contractor in coordination with a transformer replacement project.

o Provide an infrared inspection and report.

o Furnish a report upon completion of services.

MANDATORY PRE-BID MEETING: A mandatory pre-bid meeting will take place at 8:00 A.M., Central Time, Tuesday, April 9, 2024, at the building loading dock of the MN History Center, located at 345 Kellogg Boulevard W, St Paul, MN 55102. Responders must register to attend the pre-bid meeting by contacting Jerry Krueger, via email at jerry.krueger@state.mn.us no later than 3:00 P.M., Central Time, Monday, April 8, 2024. Responders that do not register for the pre-bid meeting will not be admitted into the facility. Responders are responsible for their parking fee at the meeting location.

QUESTIONS/CLARIFICATIONS: Any questions and/or clarifications in regard to the solicitation response shall be made in writing to John H. Roth, via email at john.h.roth@state.mn.us no later than 3:00 P.M., Central Time, Tuesday, April 16, 2024. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFB, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. The State is not obligate to answer questions submitted after the questions/clarifications due date and time.

If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

General Comments

- **ATTENTION RESPONDERS**

You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. RFB MN History Center Electrical Equipment Maintenance

2. RFB Attachments and Declarations

3. Sample Contract and Exhibits

DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:

1. Attachment A: Responder Declarations

3. Attachment C: Responder Forms o Veterans Preference Form (If applicable) o Solicitation Bond Form (If Bid Exceeds $50,000)

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 1 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

4. Attachment D: Additional Information

6. Sample Invoice

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 2 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 3 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Response Comments

QUALIFICATIONS:

Do all technicians performing work have either NETA or NICET certification, and do at least two (2) of these technicians performing the work have a minimum of three

(3) years' experience as a licensed journeyman electrician?

Yes

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 4 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No and time indicated in the Event. Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 5 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1

Reserve Price: No

Description: Maintenance and testing of the normal power electrical infrastructure at the State of Minnesota History Center. See Sample Contract, Exhibit C: Specifications, Duties, and Scope of Work.

Question Response What is the total cost for all labor, materials, equipment, and transportation necessary for performing maintenance and testing of normal power infrastructure at the MN History Center?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 6 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 7 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: Maintenance and testing of the normal power electrical infrastructure at the State of Minnesota History Center. See

Sample Contract, Exhibit C: Specifications, Duties, and Scope of Work.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN/FMD/MINN HISTORY CTR

HISTORY CTR

345 KELLOG BLVD W

ST PAUL MN 55155-0001

United States

Quantity: 1 Due Date: 06/30/2024 Freight Terms: FOB Destination, Prepd & Allow Ship Via: The Best Way

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 8 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Roth,John Henry Phone: 651/201-2457

Email: john.h.roth@state.mn.us

Event ID Format Type Page G0209-2000015581 Sell RFx 9 Event Round Version 1 1 Event Name MN History Center Electrical Equipment Maintenance Start Time Finish Time 03/26/2024 09:00:00 04/23/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No