MMD 23-050 Amendment #3 (Bid Due Date Extended, Bid Form & Solicitation Updates).pdf

STATE OF MARYLAND

MILITARY DEPARTMENT

FIFTH REGIMENT ARMORY

BALTIMORE, MARYLAND 21201-2288

WES MOORE

GOVERNOR

COMMANDER-IN-CHIEF

JANEEN L. BIRCKHEAD

BRIGADIER GENERAL

THE ADJUTANT GENERAL

Amendment Three

Contract Title: Conservation and Installation of World War II Mural Solicitation #: MMD 23-050, eMMA ID#BPM037485

Date: June 2, 2023

This Amendment is being issued to amend and clarify, add to, delete from correct and/or change the Invitation to Bids (IFB) documents to the extent indicated and is hereby made a part of the IFB documents on which the contract will be based. This Amendment becomes a part of the bid package. COMAR 21.05.02.08 requires all Amendments issued to be acknowledged.

This Amendment includes the following:

1. The Bid Due Date has been extended from Monday, June 5, 2023 at 5:00pm Local

Time/EST to Thursday, June 8, 2023 at 5:00pm Local Time/EST.

2. The Bid Opening will be on Friday, June 9, 2023 at 9am Local Time/EST.

3. Section 2 Scope of Work has been updated.

The Installation of the World War II Mural on the floating wall has been removed.

(See Pages 2-4 of Amendment #3).

More information has been provided for the Quarterly Reports (See Page 3).

4. The Bid Form has been updated (See Excel Attachment B-1 Bid Form – Conservation and

Installation of World War II Mural – REVISED).

5. Section 3.3 Invoicing has been updated (See Pages 4-6 of Amendment #3).

6. Section 3.6 Insurance Requirements has been updated.

Errors and Omissions Insurance is no longer required (See Page 6).

Crime Theft Insurance is no longer required (See Page 6).

7. Section 5.4 Required Bid Submission has been updated.

Only one (1) copy of each document is required (See Page 7).

8. Questions and Answers are included (See Pages 10-14).

Please note that new language is in bold and underlined. Removed language has been strikethrough and changed to the color red.

Issued by:

State of Maryland

Maryland Military Department 219 29th Division Street

Baltimore, Maryland 21201 Shareda Holifield Procurement Officer

Conservation and Installation of World War II Mural Solicitation #: MMD 23-050, eMMA ID#BPM037485 Amendment #3

2.1 Summary Statement

2.1.1 The Maryland Military Department (“MMD” or the "Department ") is issuing this Invitation for

Bids (IFB) in order to procure the services defined in this Section 2, as specified in this IFB, from a contract between the successful bidder(s) and the Maryland Military Department: for the conservation of one (1) World War II Mural and installation of the mural on the supplied floating wall.

2.1.2 It is the State’s intention to obtain goods and services, as specified in this IFB, from a Contract between the selected Bidder and the State.

2.1.3 The Department intends to make a single award for the work under this IFB. See IFB Section

4.9 Award Basis for more Contract award information.

2.1.4 A Bidder, either directly or through its subcontractor(s), must be able to provide all goods and services and meet all of the requirements requested in this solicitation and the successful Bidder (the Contractor) shall remain responsible for Contract performance regardless of subcontractor participation in the work.

2.2 Background and Purpose

The MMD and the Maryland Museum of Military History (MMMH) have come into possession of a large oil mural painted by WWII soldiers at Fort George G. Meade. The mural was rescued twice from buildings that were condemned and slated for demolition. The goal of this project is to preserve this mural which depicts WWII and the 29th Division, a Maryland National Guard Division federalized for WWII, and the 76th Division, which both trained in and left for the European Theater of Operations from Maryland. Said mural is now almost 80 years old. The mural is a 20 feet x 40 feet WWII oil mural, painted on thin plywood panels. The painting was not properly sealed after it was painted and needs cleaning, minor restoration and reversible sealing before reinstallation on a floating wall in its new home in Baltimore’s famous Fifth Regiment Armory. The mural will be displayed in the MMMH, which is located in the headquarters of the Maryland Army National Guard (29th Division)/Fifth Regiment Armory.

2.2.1 Project Goals

The goal of this project is for a Contractor to provide the services to conserve and return the WWII oil mural, perform installation WWII oil mural on the floating wall in to the MMD/MMMH at the Fifth Regiment Armory.

2.3 Responsibilities and Tasks

2.3.1 The Contractor must ensure that each individual mural section is protectively wrapped before transportation prior to treatment.

2.3.2 The Contractor shall transport the mural to and from the conservation laboratory in a climate-controlled vehicle.

2.3.3 The Contractor shall keep the mural with the exception of during transport in a climate-controlled conservation laboratory or appropriate work area for art conservation work.

2.3.4 The Contractor shall verify the exact size of the mural and wall to provide materials and services needed for the conservation and installation of the mural on the floating wall. All dimensions and information given in this IFB are approximate and provided to assist the bidder.

It is the Contractor’s sole responsibility to familiarize itself thoroughly with location of the work, the mural and the surrounding area as well as the contents listed in this IFB, including verifying all existing conditions and dimensions prior to bidding and ordering materials. Failure to do so does not relieve the successful bidder from the obligations to comply with all aspects of this solicitation for the amount specified in its Bid Price.

2.3.5 The Contractor shall examine each individual mural section, document with high resolution photographs and provide a final treatment proposal to be reviewed and approved by the Contract Monitor before actual treatment begins.

2.3.6 The Contractor shall document conservation treatment with examination, using high resolutions photographs, pre, during and post treatment, which shall be included with the written conservation report to be delivered with the mural post treatment to the Contract Monitor.

2.3.7 The Contractor shall ensure that each individual mural section is cleaned using aqueous detergent, organic solvents, gels or enzymes to remove all nicotine and decades of grime.

2.3.8 The Contractor shall have the substrate stabilized where delamination has occurred using wood glues, adhesive, waxes or varnishes when applicable.

2.3.9 Each individual mural section shall have an isolating varnish applied to isolate repairs.

2.3.10 The Contractor shall address each individual mural section with large surface losses such as scratches and ensure that they are restored accordingly, which shall not be limited to wood filler, and minor inpainting shall be performed with conservation grade paints.

2.3.11 The Contractor shall ensure each individual mural section receives a final protective/reversible varnish that shall be applied over the entire mural surface with an industry standard material such as Acryloid B-72. The Contract Monitor shall review all work for approval, upon the final shipment and installation to the Fifth Regiment Armory.

2.3.12 The Contractor must ensure that each individual mural section is protectively wrapped before transportation back to the Fifth Regiment Armory.

2.3.13 The Contractor shall return the mural from the conservation laboratory in a climate-controlled vehicle.

2.3.14 The Contractor shall provide a consultation and provide a written proposal to the Contract Monitor prior to the installation of the mural on the floating wall. The Contractor shall receive approval from the Contract Monitor prior to installing the mural on the floating wall. The MMD will provide the floating wall that will be utilized for the installation of the mural.

2.3.15 Upon approval, the Contractor shall also perform the installation of the WWII oil mural on the floating wall.

2.3.16 The Contractor shall allow for site visits and inspections of the conservation lab or work area periodically throughout the duration of the contract.

2.3.17 The Contractor shall provide quarterly status reports to the Contract Monitor advising on the progress of the conservation and installation project during the duration of the contract. The quarterly status reports must be written and/or typed, and they must include photographs of the progress of the World War II Mural. As shown in the Bid Form, there are three Quarterly Status Reports.

2.3.18 The Contractor shall provide a written warranty for workmanship for two years., which includes installation of the mural.

2.3.19 The Contractor shall at all times keep the premises as clean as possible and free from an accumulation of waste materials and rubbish.

2.3.20 The Contractor shall at all times protect the walls, doors, and other surfaces from injury by equipment and the materials moving to and from site work.

2.3.21 The Contractor shall at all times protect surfaces, walls from staining, mortar, paint and other materials or conditions.

2.3.22 All material and debris shall be disposed of by the Contractor and at the Contractor’s expense.

2.3.23 The Contractor shall be solely responsible for any damage to the building or its contents or for any loss or damage to any property belonging to the MMD/MDMMH when such loss and damage may be attributable to the Contractor’s actions or negligence, or the actions of the Contractor’s employees or agents.

2.3.24 The Contractor shall note the following when performing the conservation:

a. Joints between panels do not need to be filled and inpainted.

b. Existing nail holes are not to be filled and inpainted unless there are large (1/4” or more) paint losses around the nail hole.

c. All flaking paint is to be consolidated/adhered.

d. There are a few panels with significant paint loss and/or scratches, and they are to be inpainted.

e. If major crackles (if they can be seen from 5 feet away) are found, they are to be inpainted.

Fine cracking associated with grain splitting does not need to be inpainted.

f. Any non-matching overpainting should be either be removed or if possible repainted to match the surrounding areas.

g. There are no missing pieces of the mural that need to be recreated.

h. The painting is approximately 7 feet wider than the large flat display area. The Contractor will cut and fit the panels where necessary to wrap around the ends of mural on angled wall, and the Contractor will cut out sections to allow for I-beams into the top of the mural.

i. Scissor lift shall be provided at the request of the Contractor. Request shall be within seven days of need and will be provided to the Contractor at an agreed upon day and time in coordination with the Department.

Note: Exhibit 1 of the mural of this solicitation is for reference only. Exhibit 1 has also been included again both as a separate file on eMMA to show the mural in detail and in Amendment #2.

3.3 Invoicing

3.3.1 General

a) The Contractor shall email the original of each invoice and signed authorization to invoice to the Contract Monitor, Barbara Taylor at Barbara.taylor@maryland.gov, Accounts Payable at dlmmd_ap@maryland.gov and Shareda Holifield at shareda.holifield2@maryland.gov.

All invoices for services shall be verified by the Contractor as accurate at the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

1) Contractor name and address;

2) Remittance address;

mailto:Barbara.taylor@maryland.gov mailto:dlmmd_ap@maryland.gov

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State assigned Contract number;

8) State assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

Invoices that contain both fixed price and time and material items shall clearly identify each item as either fixed price or time and material billing.

The Department reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the Department with all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract, until such time as the Contractor brings itself into full compliance with the Contract.

Any action on the part of the Department, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15-215 through 15-223 and with COMAR 21.10.04.

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

3.3.2 Invoice Submission Schedule

The Contractor shall submit invoices in accordance with the following schedule:

a) For items of work for which there is one-time pricing (see Attachment B –Bid Form) those items shall be billed in the month following the acceptance of the work by the Department.

b) The Contractor shall submit its first invoice upon final acceptance by the Department of the Contractor’s completed restoration work to the mural Final Treatment Proposal of World War II Mural.

c) The Contractor shall submit its second, third, fourth, and fifth and final invoice, upon final acceptance by the Department of the Contractor’s satisfactory installation of the mural.

submission of Quarterly Status Report 1, 2, and 3 and the progress of the conservation in accordance with the Revised Bid Form (Attachment B-1 Bid Form – Conservation and Installation of World War II Mural – REVISED). The final invoice shall be submitted by the Contractor to the Department upon acceptance of the documentation of conservation treatment and the return of the mural to the Fifth Regiment Armory.

3.3.3 Deliverable Invoicing

Payment for deliverables will only be made upon completion and acceptance of the deliverables as defined in Section 2.

3.3.4 For the purposes of the Contract an amount will not be deemed due and payable if:

a) The amount invoiced is inconsistent with the Contract;

b) The proper invoice has not been received by the party or office specified in the Contract;

c) The invoice or performance is in dispute or the Contractor has failed to otherwise comply with the provisions of the Contract;

d) The item or services have not been accepted;

e) The quantity of items delivered is less than the quantity ordered;

f) The items or services do not meet the quality requirements of the Contract;

g) If the Contract provides for progress payments, the proper invoice for the progress payment has not been submitted pursuant to the schedule;

h) If the Contract provides for withholding a retainage and the invoice is for the retainage, all stipulated conditions for release of the retainage have not been met; or

The Contractor has not submitted satisfactory documentation or other evidence reasonably required by the Procurement Officer or by the Contract concerning performance under the Contract and compliance with its provisions.

3.6 Insurance Requirements

The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract, including option periods, if exercised:

3.6.1 The following type(s) of insurance and minimum amount(s) of coverage are required:

i) Commercial General Liability - of $1,000,000 combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and $3,000,000 annual aggregate.

The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

j) Errors and Omissions/Professional Liability - $1,000,000 per combined single limit per claim and $3,000,000 annual aggregate.

k) Crime Insurance/Employee Theft Insurance - to cover employee theft with a minimum single loss limit of $1,000,000 per loss, and a minimum single loss retention not to exceed $10,000.

The State of Maryland and the Department should be added as a “loss payee.”

l) Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under the Workers’ Compensation Act, the Longshore and Harbor Workers’ Compensation Act, and the Federal Employers’ Liability Act, to not be less than one million dollars ($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage).

Coverage must be valid in all states where work is performed.

m) Automobile or Commercial Truck Insurance - The Contractor shall maintain Automobile or Commercial Truck Insurance (including owned, leased, hired, and non-owned vehicles) as appropriate with Liability, Collision, and PIP limits no less than those required by the State where the vehicle(s) is registered, but in no case less than those required by the State of Maryland.

3.6.2 The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding Workers’ Compensation Insurance and professional liability.

3.6.3 All insurance policies shall be endorsed to include a clause requiring the insurance carrier provide the Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the Procurement Officer in writing, if policies are cancelled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The Contractor shall provide evidence of replacement insurance coverage to the Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

3.6.4 Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

3.6.5 The recommended awardee must provide current certificate(s) of insurance with the prescribed coverages, limits and requirements set forth in this section within five (5) Business Days from notice of recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually, or as otherwise directed by the Contract Monitor.

3.6.6 The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

5.4. Required Bid Submission

A Bidder shall include the following with its Bid:

5.4.1 Bidder Information Sheet (see Appendix 2)

5.4.2 Acknowledgement of all addenda to this IFB.

5.4.3 Minimum Qualifications Documentation. The Bidder shall submit any Minimum Qualifications documentation that may be required, as set forth in IFB Section 1. If references are required in IFB Section 1, those references shall be submitted in this section and shall contain the information described in both Section 1.

5.4.4 Completed Required Attachments. Submit three (3) one (1) copies copy of each with original signatures:

1) Completed Bid Form (Attachment B).

2) Completed Bid Affidavit (Attachment C).

3) Completed Maryland Living Wage Requirements Affidavit of Agreement

(Attachment F-1).

5.4.5 Additional Document *If Required. Submit three (3) copies of each with original signatures, if required. *See appropriate IFB section to determine whether the document is required for this procurement.

1) A Signed Statement from the Bidder’s Parent Organization Guaranteeing Performance of the Bidder. *see IFB section 4.16

2) Completed MDOT Certified MBE Utilization and Fair Solicitation Affidavit (Attachment D-1A) *see IFB section 4.26

3) Completed Federal Funds Attachment (Attachment G) *see IFB section 4.29

4) Completed Conflict of Interest Affidavit and Disclosure (Attachment H) *see IFB section 4.30

5) Completed Mercury Affidavit (Attachment K) *see IFB section 4.34

6) Completed Veteran-Owned Small Business Enterprise (VSBE) Utilization Affidavit and Prime/Subcontractor Participation Schedule (Attachment E-1) *see IFB section 4.27

7) Completed Location of the Performance of Services Disclosure (Attachment L) *see IFB section 4.35.

5.4.6 References. At least three (3) references are requested from customers who are capable of documenting the Bidder’s ability to provide the goods and services specified in this IFB.

References used to meet any Minimum Qualifications (see IFB Section 1) may be used to meet this request. Each reference shall be from a client for whom the Bidder has provided goods and services to within the past five (5) years and shall include the following information:

1) Name of client organization;

2) Name, title, telephone number, and e-mail address, if available, of point of contact for client organization; and

3) Value, type, duration, and description of goods and services provided.

The Department reserves the right to request additional references or utilize references not provided by the Bidder. Points of contact must be accessible and knowledgeable regarding Bidder performance.

5.4.7 List of Current or Prior State Contracts. Provide a list of all contracts with any entity of the State of Maryland for which the Bidder is currently performing goods and services or for which services have been completed within the last five (5) years. For each identified contract, the Bidder is to provide:

1) The State contracting entity;

2) A brief description of the goods and services provided;

3) The dollar value of the contract;

4) The term of the contract;

5) The State employee contact person (name, title, telephone number, and, if possible, e-mail address); and

6) Whether the contract was terminated before the end of the term specified in the original contract, including whether any available renewal option was not exercised.

Information obtained regarding the Bidder’s level of performance on State contracts will be used by the Procurement Officer to determine the responsibility of the Bidder and considered as part of the experience and past performance evaluation criteria of the IFB.

5.4.8 Financial Capability. The Bidder must include in its Bid a commonly-accepted method to prove its fiscal integrity. If available, the Bidder shall include Financial Statements, preferably a Profit and Loss (P&L) statement and a Balance Sheet, for the last two (2) years (independently audited preferred).

In addition, the Bidder may supplement its response to this Section by including one or more of the following with its response:

1) Dun & Bradstreet Rating;

2) Standard and Poor’s Rating;

3) Lines of credit;

4) Evidence of a successful financial track record; and

5) Evidence of adequate working capital.

5.4.9 Certificate of Insurance. The Bidder shall provide a copy of its current certificate of insurance showing the types and limits of insurance in effect as of the Bid submission date.

The current insurance types and limits do not have to be the same as described in Section 3.6.

See Section 3.6 for the required insurance certificate submission for the apparent awardee.

5.4.10 Subcontractors. The Bidder shall provide a complete list of all subcontractors that will work on the Contract if the Bidder receives an award, including those utilized in meeting the MBE and VSBE subcontracting goal(s), if applicable. This list shall include a full description of the duties each subcontractor will perform and why/how each subcontractor was deemed the most qualified for this project. If applicable, subcontractors utilized in meeting the established MBE or VSBE participation goal(s) for this solicitation shall be identified as provided in the appropriate attachment(s) of this IFB.

5.4.11 Legal Action Summary. This summary shall include:

1) A statement as to whether there are any outstanding legal actions or potential claims against the Bidder and a brief description of any action;

2) A brief description of any settled or closed legal actions or claims against the Bidder over the past five (5) years;

3) A description of any judgments against the Bidder within the past five (5) years, including the court, case name, complaint number, and a brief description of the final ruling or determination; and

4) In instances where litigation is ongoing and the Bidder has been directed not to disclose information by the court, provide the name of the judge and location of the court.

THE REST OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.

Additional Questions for World War II Mural

1. Question: Who attended the walkthrough (in person and remotely)?

MMD/MMMH’s Response: Please see the Pre-Bid Conference Summary.

2. Question: What is the purpose of the floating wall? Would you be willing to entertain an alternative installation support to the floating wall?

MMD/MMMH’s Response: The installation of the mural to the floating wall has been removed from the solicitation. See Amendment #3.

3. Question: Will drawings and construction/finish details be provided for the support wall?

When will these be available?

MMD/MMMH’s Response: Please see the response to Question #2.

4. Question: Why is a floating wall necessary rather than attaching directly to the existing wall?

What is the timeline for the project, including major milestones?

If attached to the wall directly that would increase the expansion and contraction as that wall has marked temperature fluctuation.

MMD/MMMH’s Response: Please see the response to Question #2.

5. Question: Is there a preferred mural installation methodology or any constraints/restrictions on installation methodology?

MMD/MMMH’s Response: There is no preferred mural installation methodology; however, a restraint is for nothing to be done that is not easily reversible. Small nails and/or screws would facilitate the ability to reinstall/move the installation to another location should the Maryland Museum of Military History be moved to an alternate location. (This is not anticipated at this time). Glues should not be considered an easily reversible manner of installation for this project.

Nails and screws will not be inpainted.

6. Question: Would you be willing to display an alternate format of installation that does not require cutting the mural, such as installing a smaller selection of panels or a printed reproduction?

MMD/MMMH’s Response: No, but this no longer applies to this solicitation. Please see response to Question #2.

7. Question: Will the installation location be climate controlled?

MMD/MMMH’s Response: Yes, there are plans to locate the installation within proper museum grade climate control. An architectural study is being conducted later this year. Until then, improved smaller units will be purchased for the WWII room for air purification and humidifying/dehumidifying.

8. Question: What is the intended access for installation (lifts or scaffolding)?

MMD/MMMH’s Response: Please see response to Question #2.

9. Question: You have not included a project start date, or completion deadline in your bid specifications other than the contract will be made for one (1) year with possible extension of an additional six (6) months. What is the anticipated start and end date of this contract?

MMD/MMMH’s Response: We anticipate awarding this contract June, 2023. The duration of this contract will be one year from the award date, and a unilateral option of six months may be exercised by the Department, if needed.

10. Question: If we complete the conservation of the mural before the floating support wall is built, can we return it to your facility for you to store ahead of an installation date?

MMD/MMMH’s Response: Please see response to Question #2.

11. Question: What is your anticipated completion date for the floating mural support wall?

MMD/MMMH’s Response: Please see the Response to Question #2.

12. Question: The materials specified for the floating wall construction, and how it is to be built could greatly affect how we structure our bid for the installation portion of this project. There is no way to give you an accurate cost for installation of the mural without this information. Can you send us a copy of the project specifications for the floating wall?

MMD/MMMH’s Response: Please see the Response to Question #2.

13. Question: Is it your intention to build a floating wall that is the exact shape and size of mural, or will it be a complete wall (floor to ceiling and extend from the right side of the exterior windows to the left side of the double doors exiting the room)? Or will it be some dimension in between? Please specify.

MMD/MMMH’s Response: Please see the Response to Question #2.

14. Question: If we finish conservation of the mural prior to your ability to receive delivery of the mural, can we invoice you for the completion of the conservation work at that time?

MMD/MMMH’s Response: Please see the Response to Question #2.

15. Question: Most conservation contracts for projects as large as this one, allow for percentage completion invoicing on at least a monthly basis frequently corresponding to finishing stages of the process (i.e. pick up and preliminary report, cleaning, consolidation, and inpainting/varnishing). Would you entertain a different invoicing proposal in our bid submission similar to the one noted above?

MMD/MMMH’s Response: Yes. Please see the revised bid form and the updated Invoicing Section in this Amendment (Page 6).

16. Question: Will the contractor be allowed to operate your scissor lift?

MMD/MMMH’s Response: Please see response to Question #2. This scissor lift is no longer needed.

17. Question: How many people are allowed on the scissor lift you are providing?

MMD/MMMH’s Response: Please see response to Question #2. This scissor lift is no longer needed.

18. Question: What is the fully extended work height of the scissor lift that will be provided?

MMD/MMMH’s Response: Please see response to Question #2. This scissor lift is no longer needed.

19. Question: What is the working platform size of the scissor lift?

MMD/MMMH’s Response: Please see response to Question #2. This scissor lift is no longer needed.

20. Question: How do you want the carpeted floor protected while using your scissor lift?

MMD/MMMH’s Response: Please see response to Question #2. This scissor lift is no longer needed.

21. Question: None of your insurance requirements cover the artwork against catastrophic loss, theft, or vandalism while in transit or at our conservation facility. Fine Arts Insurance covers these issues. Will this be required even though it is not mentioned in the bid specifications regarding insurance?

MMD/MMMH’s Response: No, Fine Art Insurance is not required as part of this solicitation.

22. Question: In order for us to properly insure your mural (Fine Arts Insurance) while in our custody we need to have a current appraisal value for this mural. Could you provide that value?

MMD/MMMH’s Response: Fine Arts Insurance is not required. However, the mural has been valued at approximately $80,000.

23. Question: It is not normal for an art conservation project to require Errors and Omissions insurance, but it does happen on rare occasions. A qualified professional art conservator will be vetted prior to the start of this project, plus guaranteeing/warrantying the work and materials for two (2) years. The cost for this could be as little as $16,000 [for two (2) years since this insurance can only be obtained for yearly increments, covering the one and half (1.5) years of the contract] to as much as $40,000 [for four (4) years including the warranty period]. Since there is no timeline on the floating wall construction, all contractors must assume that they will need the Errors and Omissions insurance through the contract period of one and a half (1.5) years [which means two (2) years with insurance companies]. Is having Errors and Omissions insurance necessary?

MMD/MMMH’s Response: Errors and Omissions Insurance has been removed from the solicitation. In addition, see Response to Question #2 as the floating wall has been removed from the solicitation.

24. Question: If you can guarantee that the floating wall construction will be completed within the first (1st) year of the contract, and allow ample time for the contractor to install the mural during the first (1st) year of the contract, then only one (1) year of Errors and Omissions insurance would be necessary. Providing you do not require this insurance through the two (2) year warranty period, the cost would be closer to $8,000. Can you guarantee that the floating wall will be built within the first (1st) year of the contract so that a contractor can install the mural within the first (1st) year of the contract?

MMD/MMMH’s Response: Please see the responses to Question #2 and Question #23.

25. Question: If having Errors and Omissions insurance is absolutely necessary, does this need to be carried through the two (2) year warranty period, covering four (4) years (since E and O insurance can only be obtained for yearly increments)?

MMD/MMMH’s Response: Please see the response to Question #23.

26. Question: Many conservators do not routinely carry Errors and Omissions insurance.

Obtaining this insurance will be costly. If any other bidders have the required amount of Errors and Omissions insurance because another project has already paid for it, then that would make it an unfair advantage in a low bidding process. Is the Errors and Omissions insurance going to be included in the evaluation of a low bid, since it is a costly addition to the bid?

MMD/MMMH’s Response: Please see the response to Question #23.

27. Question: Under 5.4 Required Bid Submission section in the IFB, 5.4.4 Completed Required Attachments states that we need to “Submit three (3) copies of each with original signatures” which references Attachment B, C, and F-1. However it also states under 5.5 Delivery that bids shall only be accepted through eMMA. Under section 7, IFB Attachments and Appendices it states, “For documents required as part of the Bid: 1. For email submissions, submit one (1) copy of each with signatures. 2. For paper submissions, submit two (2) copies of each with original signatures. All signatures must be clearly visible.” Since bids are only allowed to be submitted through eMMA and not as a hardcopy or email, is there a way to submit three (3) copies of signed originals through eMMA or should the submitted bid include three copies of each of those documents?

MMD/MMMH’s Response: This Bid Submission has been amended. You can submit one copy through eMaryland Maryland Marketplace Advantage.

28. Question: Is the reason for a possible six (6) month extension to the contract because you feel that the contractor may not have enough time to complete both conservation and installation within one (1) year, or because the floating wall may not be completed within one (1) year? If this is the case, this will have serious cost implications to any contractor’s bid due to the insurance requirements.

MMD/MMMH’s Response: Please see the response to Question #2. The 6-month extension was provided for the benefit of the contractor/conservator to ensure completion of the work.

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CONCLUDES THE END OF AMENDMENT #3.