MMD 23-050 Amendment #1 (Scope of Work Update).pdf

STATE OF MARYLAND

MILITARY DEPARTMENT

FIFTH REGIMENT ARMORY

BALTIMORE, MARYLAND 21201-2288

WES MOORE

GOVERNOR

COMMANDER-IN-CHIEF

JANEEN L. BIRCKHEAD

BRIGADIER GENERAL

THE ADJUTANT GENERAL

Amendment One Contract Title: Conservation and Installation of World War II Mural

Solicitation #: MMD 23-050, eMMA ID#BPM037485 Date: May 18, 2023

This Amendment is being issued to amend and clarify, add to, delete from correct and/or change the Invitation to Bids (IFB) documents to the extent indicated and is hereby made a part of the IFB documents on which the contract will be based. This Amendment becomes a part of the bid package. COMAR 21.05.02.08 requires all Amendments issued to be acknowledged. New language is in bold and underlined (e.g. new language).

This Amendment includes the following:

• The Scope of Work has been updated (See Section 2.3.23 and Section 2.3.24 – Page 3 of the Amendment).

Issued by:

State of Maryland

Maryland Military Department 219 29th Division Street

Baltimore, Maryland 21201 Shareda Holifield Procurement Officer

Conservation and Installation of World War II Mural Solicitation #: MMD 23-050, eMMA ID#BPM037485 Amendment #1

Amendment #1 Page 2

2.3 Responsibilities and Tasks

2.3.1 The Contractor must ensure that each individual mural section is protectively wrapped before transportation prior to treatment.

2.3.2 The Contractor shall transport the mural to and from the conservation laboratory in a climate-controlled vehicle.

2.3.3 The Contractor shall keep the mural with the exception of during transport in a climate-controlled conservation laboratory or appropriate work area for art conservation work.

2.3.4 The Contractor shall verify the exact size of the mural and wall to provide materials and services needed for the conservation and installation of the mural on the floating wall. All dimensions and information given in this IFB are approximate and provided to assist the bidder.

It is the Contractor’s sole responsibility to familiarize itself thoroughly with location of the work, the mural and the surrounding area as well as the contents listed in this IFB, including verifying all existing conditions and dimensions prior to bidding and ordering materials. Failure to do so does not relieve the successful bidder from the obligations to comply with all aspects of this solicitation for the amount specified in its Bid Price.

2.3.5 The Contractor shall examine each individual mural section, document with high resolution photographs and provide a final treatment proposal to be reviewed and approved by the Contract Monitor before actual treatment begins.

2.3.6 The Contractor shall document conservation treatment with examination, using high resolutions photographs, pre, during and post treatment, which shall be included with the written conservation report to be delivered with the mural post treatment to the Contract Monitor.

2.3.7 The Contractor shall ensure that each individual mural section is cleaned using aqueous detergent, organic solvents, gels or enzymes to remove all nicotine and decades of grime.

2.3.8 The Contractor shall have the substrate stabilized where delamination has occurred using wood glues, adhesive, waxes or varnishes when applicable.

2.3.9 Each individual mural section shall have an isolating varnish applied to isolate repairs.

2.3.10 The Contractor shall address each individual mural section with large surface losses such as scratches and ensure that they are restored accordingly, which shall not be limited to wood filler, and minor inpainting shall be performed with conservation grade paints.

2.3.11 The Contractor shall ensure each individual mural section receives a final protective/reversible varnish that shall be applied over the entire mural surface with an industry standard material such as Acryloid B-72. The Contract Monitor shall review all work for approval, upon the final shipment and installation to the Fifth Regiment Armory.

2.3.12 The Contractor must ensure that each individual mural section is protectively wrapped before transportation back to the Fifth Regiment Armory.

2.3.13 The Contractor shall return the mural from the conservation laboratory in a climate-controlled vehicle.

2.3.14 The Contractor shall provide a consultation and provide a written proposal to the Contract Monitor prior to the installation of the mural on the floating wall. The Contractor shall receive approval from the Contract Monitor prior to installing the mural on the floating wall. The MMD will provide the floating wall that will be utilized for the installation of the mural.

Amendment #1 Page 3

2.3.15 Upon approval, the Contractor shall also perform the installation of the WWII oil mural on the floating wall.

2.3.16 The Contractor shall allow for site visits and inspections of the conservation lab or work area periodically throughout the duration of the contract.

2.3.17 The Contractor shall provide quarterly status reports to the Contract Monitor advising on the progress of the conservation and installation project during the duration of the contract.

2.3.18 The Contractor shall provide a written warranty for workmanship for two years, which includes installation of the mural.

2.3.19 The Contractor shall at all times keep the premises as clean as possible and free from an accumulation of waste materials and rubbish.

2.3.20 The Contractor shall at all times protect the walls, doors, and other surfaces from injury by equipment and the materials moving to and from site work.

2.3.21 The Contractor shall at all times protect surfaces, walls from staining, mortar, paint and other materials or conditions.

2.3.22 All material and debris shall be disposed of by the Contractor and at the Contractor’s expense.

2.3.23 The Contractor shall be solely responsible for any damage to the building or its contents or for any loss or damage to any property belonging to the MMD/MDMMH when such loss and damage may be attributable to the Contractor’s actions or negligence, or the actions of the Contractor’s employees or agents.

2.3.24 The Contractor shall note the following when performing the conservation:

a. Joints between panels do not need to be filled and inpainted.

b. Existing nail holes are not to be filled and inpainted unless there are large (1/4” or more) paint losses around the nail hole.

c. All flaking paint is to be consolidated/adhered.

d. There are a few panels with significant paint loss and/or scratches, and they are to be inpainted.

e. If major crackles (if they can be seen from 5 feet away) are found, they are to be inpainted. Fine cracking associated with grain splitting does not need to be inpainted.

f. Any non-matching overpainting should be either be removed or if possible repainted to match the surrounding areas.

g. There are no missing pieces of the mural that need to be recreated.

h. The painting is approximately 7 feet wider than the large flat display area. The Contractor will cut and fit the panels where necessary to wrap around the ends of mural on angled wall, and the Contractor will cut out sections to allow for I-beams into the top of the mural.

i. Scissor lift shall be provided at the request of the Contractor. Request shall be within seven days of need and will be provided to the Contractor at an agreed upon day and time in coordination with the Department.

Amendment #1 Page 4

Note: Exhibit 1 of the mural of this solicitation is for reference only. Exhibit 1 has also been included again as a separate file on eMMA to show the mural in detail.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

THIS CONCLUDES THE END OF AMENDMENT #1.

Note: Exhibit 1 of the mural of this solicitation is for reference only. Exhibit 1 has also been included again as a separate file on eMMA to show the mural in detail.