MMA Terms (Engine Parts).doc

GENERAL: Maine Military Authority (MMA) is soliciting a one year contract for the purchase of Engine Parts to support its vehicle/equipment refurbishment and maintenance operations.

A list of parts, materials, supplies and specifications applicable to this solicitation is attached. When multiple items are listed, suppliers who cannot provide all items or quantities listed may submit bids for the parts and quantities they are able to provide along with the delivery dates. Contract(s), commonly referred to as a Master Agreement (MA), will be awarded to the supplier(s) with the best combination of price and lead time, and pending approval of product samples as required.

PRICES: Unless specifically stated otherwise, bid prices must be net F.O.B destination including transportation and delivery charges fully prepaid by the contractor. Prices will remain fixed throughout the contract period unless provisions for periodic price changes are agreed to in writing.

QUANTITIES: Quantities listed is an estimate only. Delivery Orders will be issued on an as needed basis. It is understood and agreed that the contract shall cover the actual quantity ordered by MMA for delivery during the term of the contract.

AWARD: Award is contingent on MMA securing certain contracts and will be given based upon best combination of lead time, price and the ability of the contractor to provide materials that meet military specifications. Low bidders may be required to provide MMA item samples and certificates of conformance for our evaluation of item suitability and conformance to specifications.

ORDERS: Specific orders will be transmitted on a Delivery Order (DO) document. The DO will be sent, via e-mail, to the vendor’s primary contact listed in the vendor’s registration file. Each order will have a distinct order number, and MMA may release multiple orders at the same time, with different delivery dates stated. In general, shipments will only be accepted up to 2 weeks ahead of the stated delivery dates. Shipments arriving too far in advance of the stated delivery dates without prior approval are subject to refusal. Do not release any shipments unless specifically listed on a DO. Orders not delivered as scheduled are subject modification or cancellation at MMA discretion.

EXTENSION CLAUSE: The State Purchasing Director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor.

CANCELLATION CLAUSE: The State Purchasing Director reserves the right to cancel this contract with a thirty (30) day written notice, or to conform to the terms and conditions of this contract.