Mitchell State Park Day Use Improvements ARPA Project Statement 230821.pdf

DNR PARKS AND RECREATION DIVISION

Mitchell State Park Day Use Area Improvements

6090 E. M-115, Cadillac, MI 49601 ARPA Project Statement, August 2023

The DNR Parks and Recreation Division is requesting design and construction services assistance with the Mitchell State Park Day Use Area Improvements including the replacement of the multipurpose combination structure (picnic shelter, toilet building and changing courts); reconstruction/repaving of the parking lot; and the addition of new connecting accessible walkways throughout the day use area.

PROJECT BACKGROUND:

Mitchell State Park Day Use Area is located on the east shore of Lake Michell along M- 115 across from the State Park Campground in Cadillac, Michigan. The Day Use Area and related structures is highly visible from the heavily traveled M- Highway. The area is known for its boating, fishing, lake shore activities including swimming, picnicking and other summer fun. Note: the boating access site and launch are not part of this project although they share common access off M-115.

The existing combination building (constructed in the 1960s and 1970s) is an assemblage of multiple structures under a common roof. The restroom doors open into the picnic shelter space creating an awkward layout and shared use of space. Future building(s) design and layout will provide for privacy and opportunity for shelter rental.

The parking lot contains approximately 100 spaces, is in poor condition and floods during significant rain events. Reconstruction/repaving of the parking area will also require effective stormwater management/ drainage improvements to eliminate flooding concerns.

PROPOSED SCOPE OF WORK:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services to evaluate for the removal and replacement of the existing day use structures, related infrastructure, parking areas, drives and walkways. Consulting services shall follow the State of Michigan, Department of Management and Budget (DTMB) Contract for Professional Services and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration to support bid letting through a construction management process. Scope of work to include all necessary site surveying, Phase 400 Preliminary Design and Phase 500 Final Design Services, Phase 600 Construction Administration and Phase 700 Construction Field Services.

Proposals shall provide for preliminary and final design layout of buildings, drives, parking and walkways for efficient, safe vehicle and pedestrian circulation throughout the site. Detailed cost estimates for the required demolition and construction shall be included. All design alternatives shall be based on and take into consideration State and Federal Barrier Free Standards, EGLE permit requirements, State and Federal Environmental permits and requirements and State of Michigan License and Regulatory Affairs construction codes and permitting.

All work must be coordinated and integrated with the Construction Manager (CM), Triangle Associates. Cost estimates, design details, and work scope will be developed in cooperation with the CM to provide value engineering and to meet construction budgets.

Construction bidding will be managed by the CM through their bidding process and coordinated with the Professional. The professional will provide construction administration services such as shop drawing review, payment request review, bulletin creation and review, field inspections etc. The CM will provide the primary construction management and oversight including construction progress meetings.

Professional services for Mitchell Day Use Area shall include but are not limited to:

Restroom Building:

• Remove and replace existing restroom building.

• Soil borings and topographic site survey in support of the proposed restroom building.

• Design of various layout options, architectural characteristics and building materials.

Picnic Shelter:

• Remove and replace existing picnic shelter building.

• Soil borings and topographic site survey in support of the proposed picnic shelter building.

• Design of a flexible picnic shelter (or selection and recommendation of a prefabricated shelter) layout options (including placement and recommendations for site furnishings picnic tables, benches etc.) architectural characteristics and building materials.

Parking Area and Site Improvements:

• Remove and replace existing parking area and walkways.

• Soil borings and topographic site survey in support of the proposed day use area.

• Site improvements shall include but not be limited to the following:

o Parking spaces and access drive o Accessible walkways connecting all new and existing site elements including, new parking, shelter and restroom buildings and existing play area, fishing platform (at the lakeshore) and beachfront.

o Stormwater management and site drainage improvements.

GENERAL REQUIREMENTS:

• Preparation and submission of all required permit applications and permit application fees including but not limited to EGLE, LARA, EGLE Campground Unit, SESC shall be included.

• A topographic survey, geotechnical report, EGLE campground permit, and LARA plan review fees are to be included as reimbursable expenses.

• A minimum of 3 face to face project team meetings with meetings likely to be Project kick off meeting and site analysis, Phase 400 50% and Phase 500 50%.

Additional meetings as required throughout the process may be virtual.

• 50% and 90% design submittals at both design phases, including a cost estimate at the 90% submittal of each phase.

• DTMB will retain a professional to test for hazardous materials that may need to be abated. The Construction Manager will retain a professional to perform material testing during construction to meet quality control requirements.

• The park is connected to City of Cadillac water & sewer, Consumers Power gas and DTE electric.

• All potential bidders are required to have a Unique Entity Identifier (UEI) registered in SIGMA.

PROJECT SCHEDULE:

A proposed project schedule shown in weeks shall be provided as part of the proposal submission. Biweekly PSC progress updates will be required for the project team.

Request for Proposals (RFP) Posted August 21, 2023 RFP Walk through August 30, 2023 Proposals Due September 21, 2023 Contract Award October 2023 Design October 2023 through March 2024 Bid Letting April 2024 Construction September 9, 2024, through

May 19, 2025

REFERENCE DOCUMENTS:

• Construction Grades

• Electrical and Telephone

• Lift Station and Tile Field

• Baseline Plan

• Public Access Site

• Mitchell State Park Site Map

DNR Parks and Recreation Regional Field Planner is Annamarie Bauer (231) 468-8616.