SPECIFICATIONS TO FURNISH AND DELIVER

MISCELLANEOUS WATER WORKS MATERIALS AND BRONZE PRODUCTS

UD-25-215

Approved this _______day of _____________, 2024

Tai Tseng

Assistant General Manager

Authorized this _______ day of _______________, 2024

B. Anatole Falagán General Manager

Approved as to Form this _________ day of _________________, 2024

Dawn MacIntosh

City Attorney

By: _________________________________________ Principal Deputy City Attorney

SPECIFICATIONS TO FURNISH AND DELIVER MISCELLANEOUS

WATER WORKS MATERIALS AND BRONZE PRODUCTS

Specifications

UD- 25-215

NOVEMBER 2024

Board of Utilities Commissioners Long Beach, California

Liza Gutierrez Fix title

Kenji Everitt

UPDATE

Liza Gutierrez Update

City Attorney has made comments in other bid documents to use bidder or contractor and not vendor. Please apply this revision to this document and future documents moving forward, and this will be the new standard.

Table of Contents

I. NOTICE INVITING BIDS

II. INSTRUCTIONS TO BIDDER

III. BID PROTEST PROCEDURES

IV. GENERAL SPECIFICATIONS

V. DETAILED SPECIFICATIONS

a. CONTRACT PERIOD

b. BASIS OF AWARD

c. BID BOND

d. SHIPPING (SPECIAL) INSTRUCTIONS

e. INSURANCE

f. CONTRACT PRICES

g. AWARD OF CONTRACT

h. BIDDER REPRESENTATIONS

i. FUTURE AMENDMENTS

j. ADDENDUM (IF APPLICABLE)

k. RIGHT TO REJECT BID

l. LEGAL DISCLOSURES

m. CONFLICT OF INTEREST

n. CONTRACTOR ORIENTATION MEETING

o. PUBLIC RECORDS

VI. BID FORM SECTION

a. THE REQUIREMENT

b. MANUALS

c. DATA REQUIRED OF BIDDER

d. DEVIATIONS

e. DELIVERY

f. INSPECTION

g. WARRANTY

h. LIQUIDATED DAMAGES

i. QUALIFICATIONS FOR BIDDERS

j. PAYMENT

k. OUT OF STATE CONTRACTORS

l. SALES TAX

m. MISCELLANEOUS ITEMS

n. MINIMUM ORDERS

o. AUTHORIZED DISTRIBUTOR/ DEALER

p. ADEQUATE STOCK

q. NEW AND UNUSED

r. DEFAULT BY CONTRACTOR

s. DISCOUNT

t. REFERENCES

VII. GENERAL CONDITIONS

UD-24-XX

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I. NOTICE INVITING BIDS

Bids are invited by the Long Beach Public Utilities Department to furnish and deliver MISCELLANEOUS WATER WORKS MATERIALS AND BRONZE PRODUCTS to the Long Beach Public Utilities Department (LBPUD) in accordance with Specifications UD-25- 215.

Specifications UD-25-215 is available via the City’s Long Beach Buys bid portal at https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml under the bid specification number.

LBPUD will accept questions within the deadlines listed below. All inquiries regarding this invitation must be submitted in writing via email only to CentralProcurement@lbutilities.org by the deadline listed below. Responses to the questions will be posted on https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml under the bid invitation number. All Bidders are recommended to visit the above-mentioned website on a regular basis as the responses may be posted earlier than the date listed below.

The Department will not be responsible for or bound by: (1) any oral communication or (2) any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the Department Contact.

Deadlines DATE/TIME

Question Submittal 11/12/2024 @ 10:00 a.m.

Answers to be posted on Long Beach 11/14/2024 @ 3:30 p.m.

Buys under Bid Invitation

Bid Due 11/18/2024 @ 10:00 a.m.

Bids shall be submitted electronically via the City’s secure online bidding system Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml. All required sections of the Bid must be submitted via the Long Beach Buys portal. Bidders must be registered with Long Beach Buys in order to submit a proposal. Registration can be completed at https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml. Bids are to be submitted by Monday, October 21, 2024 no later than 10:00 A.M. Bidders may submit their bid any time prior to the above stated deadline.

Late bids, or bids submitted through other channels will not be accepted. Bidders are solely responsible for submitting their electronic bid completely and on time. The City’s Long Beach Buys portal will not accept late bids. Bidders will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that their bid was submitted successfully. LBPUD will only receive bids that were transmitted successfully.

The Board of Public Utilities Commissioners (Board) has the right to reject all bids. Notice of Intent to Award will be posted on Long Beach Buys under the bid invitation once a bidder has been selected.

https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml mailto:CentralProcurement@lbutilities.org https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml Liza Gutierrez City Attorney has requested to change LBUD to LBPUD. Long Beach Public Utilities Department. Please make this change in this document and future documents as this will be the new standard.

Kenji Everitt Give at least 2 days between submittal and Answers being posted

Kenji Everitt

UPDATE

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Technical support for Long Beach Buys is available by email at LBPurchasing@longbeach.gov, or by phone at (562) 570-6200 during normal business hours (8am - 5pm PT Monday through Friday) or by submitting an Issue Reporting Form which can be completed at the following link:

https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdL OR=c713C83D7-4896-4449-9834-FB4A3401C10C.

Note: Electronic bids are sealed and cannot be viewed by LBPUD until the deadline date and time. If a bidder needs to withdraw their bid, the bidder may do so any time before the bid deadline, by going back into the City’s Long Beach Buys portal and selecting “withdraw”.

The following items shall be submitted as general attachments to the bidder’s bid submittal.

Bidders that do not include these items may be deemed non-responsive and their bids may be rejected.

_____ Addendum (if applicable) _____ Qualifications for Bidders (page 30) _____ Authorized Distributor/ Dealer (page 31) _____ References (page 32) _____ Bid Form (pages 33) _____ Statement of Non-Collusion (page 51)

_____ Copies of current list pricing and manufacturer's standard warranties for bid items.

mailto:LBPurchasing@longbeach.gov https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wdLOR=c713C83D7-4896-4449-9834-FB4A3401C10C

VERIFY CORRECT PAGE NUMBERS

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II. INSTRUCTIONS TO BIDDER

1. PREPARATION OF BID:

The preparation of the Bid, including visits to the Site prior to submittal of the Bid, shall be at the expense of Bidder. All prices and notations must be typewritten or written in inkAny changes or corrections in the Bid must be initialed in ink by the person signing the Bid. Bidder shall state brand name or make of each item bid.

If not bidding on item as described, the manufacturer’s name and catalog number of the substitute must be given. Bidder shall also attach specifications and furnish other data to establish the suitability of the substitute. Bidder shall quote separately on each item. Bidder shall quote Bidder’s lowest price and best delivery date as no changes are permitted after the bid opening. Cash discounts offered for payment within fourteen (14) days or less will not be considered when evaluating bids. No telephonic, telegraphic, or fax Bids are acceptable.

NOTE: ALL PAGES OF THE INVITATION TO BID AND

ATTACHED DOCUMENTS MUST BE RETURNED.

2. EXAMINATION OF BID:

Bidder is responsible for examining the Invitation to Bid and submitting its Bid complete and in conformance with these instructions.

3. CONDITIONS OF WORK:

Bidder shall carefully examine the Site to become fully informed regarding all existing and expected conditions and matters, which could affect performance, cost, or time of the Work.

4. DISCREPANCIES IN BID DOCUMENTS:

If Bidder finds discrepancies in or omissions from the Invitation to Bid; if the intent of the Invitation is not clear; or if provisions of the Specifications restrict Bidder from bidding; Bidder may request in writing that the deficiency(s) be modified. Such request must be received by LBPUD Purchasing Agent at least five (5) working days before bid opening date unless directed otherwise in these Specifications. Bidders will be notified by Addendum of any approved changes in the Invitation to Bid.

5. ORAL STATEMENTS:

LBPUD shall not be bound by oral statements made by any employee or agent concerning this Invitation to Bid. If Bidder requires specific information, Bidder must request it in writing and obtain a reply in writing from LBPUD.

6. BRAND NAMES AND SPECIFICATIONS:

The detailed specifications and/or brand names stated are descriptive only and indicate quality, design, and construction of items required. Offers will be considered to supply articles substantially the same as those described herein, but with minor variations. Bidders must describe variations in the Bid. Substitute items must be equal in quality, utility, and performance. The phrase “or approved equal” throughout the specifications means that LBPUD in its sole and absolute discretion shall make the final determination whether or not the substitute items are equal.

7. AWARD:

Bid shall be subject to acceptance by the Board for a period of three (3) months unless a lesser period is prescribed in the quotation by Bidder. The Board reserves the right to award all items to one Bidder, or to award separate items or groups of items to various Bidders, or to increase or decrease the quantities of any item. Bidder may submit alternate prices or name a lump sum or discount conditional on two or more items being awarded to him.

LBPUD’s purchases of goods and services are based on LBPUD’s actual needs and requirements. LBPUD is obligated under this contract/purchase order to purchase and pay for only those goods and services that LBPUD needs and requires, and that LBPUD actually orders and receives. Any dollar amount identified as a “not to exceed:” amount in any LBPUD document is not a guaranteed payment amount to any contractor or service provider. Furthermore, LBPUD may determine that its needs and requirements may be met by LBPUD labor or by a second contractor or service provider, even after an award is made to one contractor or service provider. An award is not a promise or guarantee of exclusivity.

Bidders are cautioned that comments and statements, whether oral or written, made by LBPUD employees regarding the validity of Bids, the waiver of deviations from Specifications, the possibility or probability of an award being made to a particular Bidder, and other similar matters are NOT binding on the LBPUD. Bidders should not order materials, obtain financing or take other actions based on such comments and statements.

Only authorization of a Contract by the Board or issuance of a Purchase Order is conclusive and binding on the LBPUD with respect to this Bid and its resulting Contract or Purchase Order.

8. PAYMENT:

Payment terms are NET/30 unless Bidder otherwise quotes. All Cash Discounts shall be taken and computed from the date of delivery or completion and acceptance of the material, or from date of receipt of invoice, whichever occurs last. Invoices must be submitted as specified at the time of shipping authorization.

Partial payments may be made by LBPUD on delivery & acceptance of goods and on receipt of goods and on receipt of Contractor’s invoice.

In the event the Contract to be awarded hereunder, including specifications and other documents incorporated therein by reference, provides for the withholding of moneys by LBPUD to ensure performance of such Contract, Contractor may deposit with LBPUD, as a substitute for said withheld moneys, securities listed in Section 16430 of the California Government Code or bank or savings and loan, certificates of deposit, or both, equivalent to the amount withheld, provided Contractor requests permission to make such substitution and bears all expenses in connection therewith

9. SAFETY APPROVAL:

Where required by City Regulations, any items delivered must carry Underwriters Laboratories Approval or City of Long Beach City Safety Officer approval. Failure to so comply will be cause to reject Bid. Also, any equipment must conform to the Safety Orders of the California Division of Industrial Safety and OSHA regulations.

10. BUSINESS LICENSE:

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license.

Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to:

www.longbeach.gov/finance/business_license http://www.longbeach.gov/finance/business_license

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11. PUBLIC WORK AND PREVAILING WAGES:

In the performance of public work under any Contract, Contractor shall comply with the provisions of Standard Specifications for Public Works Construction, latest edition, and Long Beach Public Utilities Department Amendments thereto.

CALIFORNIA WAGE RATE REQUIREMENTS: The Contractor to whom the contract is awarded, along with its subcontractors, shall pay not less than the general prevailing rate of per diem, holiday and overtime wages established by the Department of Industrial Relations (DIR) of the State of California for the locality in which the public work is to be performed for each craft, classification or type of worker needed to execute the contract.

Refer to the California DIR’s website for such prevailing wages and additional information:

http://www.dir.ca.gov/dlsr

12. RIGHT TO REJECT:

The Board reserves the right to reject at any time, any or all Bids or parts thereof, and to waive any variances, technicalities, and informalities, which impair the quality, utility, durability, or performance of the items.

13. SAMPLES:

Samples of items, when requested or required, must be furnished to LBPUD free of expense to LBPUD and, if not destroyed by tests, will, upon request, be returned at Bidder’s expense.

14. PRICES:

Prices shall be in accordance with those extended to other governmental agencies. In case of error in extension of prices, unit price will govern. All prices must be firm for the Contract term unless LBPUD specifically provides for adjustment.

15. CITY POLICY FOR MINORITY AND WOMEN OWNED

BUSINESSES:

The City of Long Beach is committed to providing maximum opportunities for Disadvantaged, Minority, Women and Long Beach Business Enterprises (DBEs, MBEs, WBEs and Local) to compete successfully in supplying our needs for products and services.

SUBCONTRACTORS

To assist the City in maintaining records of its Minority and Women Outreach Program, Bidder is requested to provide the following information. Answers are optional, and failure to answer will not disqualify Bid. If additional space is required, Bidder shall attach a separate sheet.

The following Minority- or Woman-owned subcontractors are to be utilized to provide equipment, material, supplies and/or services for this Contract requirement:

Company Name:

Address:

Commodity/Service Provided:

Circle appropriate designation: MBE WBE Ethics Factors of Ownership: (more than 51%)

Black ( ) American ( ) Indian

Hispanic ( ) Other Non- ( ) White Asian ( ) Caucasian ( )

Certified by:

Valid thru:

Dollar Value of participation: $

16. BID SUBMITTAL AND WITHDRAWAL OF BIDS:

Each Bid must be delivered to the location and received on or before the due date and time stated herein. Bids will not be accepted after the date and time stated herein. It is the sole responsibility of the Bidder to ensure that the Bid is delivered on time. Bids may be withdrawn no later than the time set for opening Bids

Only one Bid shall be allowed per person, partnership, or corporation unless stated otherwise in these Specifications.

SUBMIT TO:

Bids shall be submitted electronically via the City’s secure online bidding system Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso

BID DUE DATE: 11/18/2024

TIME: 10:00 AM

IF BIDDER HAS ANY QUESTIONS REGARDING THIS

INVITATION TO BID PLEASE CONTACT THE FOLLOWING

CITY PERSONNEL.

A. COMMERCIAL (TERMS AND CONDITIONS, ETC)

Erin Reyes (562) 570-2406

BUYER TELEPHONE

B. COMMERCIAL (TERMS AND CONDITIONS, ETC)

Kenji Everitt (562) 708-4169

BUYER TELEPHONE

C. TECHNICAL (SPECIFICATIONS, METHODS, ETC)

Mike Salas (562) 570-2437

DEPARTMENT CONTACT TELEPHONE

17. BID OPENING PROCEDURES:

All Bids will be publicly opened and read at the date and time specified in Instructions to Bidders, item 16. Thereafter, price information on these Bids will not be released until the department has reviewed them and award has been approved by LBPUD Board and LBPUD Attorney. At that time, the information becomes public.

CAUTION: Only the Board has authority to make an award, and an Agreement is not in effect until the Board makes an award and agreement documents (including insurance and bonds) are signed, submitted, and approved.

18. INTER-AGENCY PARTICIPATION:

IF OTHER AGENCIES EXPRESS AN INTEREST IN

PARTICIPATING IN THIS BID, WOULD YOU SUPPLY THE

SAME ITEMS AT THE SAME COST TO THE OTHER

AGENCIES?

YES ________ NO ________

(If yes, any agency electing to participate in this Bid will order its own requirements without regard to LBPUD. LBPUD assumes no liability or payment guarantee on any units sold to participating agencies.)

19. AMERICAN WITH DISABILITIES ACT:

Contractor shall have and be allocated the sole responsibility to comply with the Americans with Disabilities Act of 1990 (“ADA”) with respect to performance hereunder and contractor shall defend, indemnify and hold LBPUD, its officials and employees harmless from and against any and all claims of failure to comply with or violation of the ADA as said claim relates to this Contract.

http://www.dir.ca.gov/dlsr https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml Liza Gutierrez Fix Page format to match rest of document

UPDATE

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III. BID PROTEST PROCEDURES

Section 1: Who May Protest?

Only a bidder who has actually submitted a bid proposal is eligible to protest a bid. The Long Beach Public Utilities Department (LBPUD) will not accept or entertain bid protests from manufacturers, bidders, suppliers, subcontractors, or the like. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest.

Section 2: Time for Protest

A bidder desiring to protest a bid shall file the protest within five (5) business days following the date of the electronic notification of intent to award. The General Manager, or designee, must receive the protest by the close of business on the fifth (5th) business day following the issuance of notice of intent to award.

Section 3: Form of Protest

The protest must be in writing and signed by the individual who signed the bid or, if the bidder is a corporation, by an officer of the corporation and addressed to the General Manager, or designee. A protest shall not be made by e-mail or fax and the LBPUD will not accept such. A protest must set forth a complete and detailed statement of the grounds for the protest and include all relevant information to support the grounds stated, must refer to the specific portion(s) of the Contract Documents upon which the protest is based, and shall include a valid e-mail address, street address, and phone number sufficient to ensure the LBPUD's response will be received.

Section 4: Additional Information

Once the protest is received by the General Manager, or designee, the LBPUD will not accept additional information on the protest unless the LBPUD itself requests it. In that case, the additional information must be submitted within three (3) business days after the request is made and must be received by the General Manager, or designee, by the close of business on the third (3rd) business day.

Section 5: LBPUD Response to Protest

The General Manager, or designee, will respond by e-mail and regular mail to the addresses provided in the protest with a decision regarding the protest within ten (10) business days following receipt of the protest. This decision shall be final.

Section 6: Limitation of Remedy

The procedure and time limits set forth herein are mandatory and are the bidder's sole and exclusive remedy in the event of bid protest. The bidder's failure to comply with these procedures shall constitute a waiver of any right to further pursue a bid protest including filing a Government Code Claim or initiation of legal proceedings.

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IV. GENERAL SPECIFICATIONS

a. CONTRACT PERIOD

The contract shall be for a term of one (1) year. This Contract may be extended by mutual agreement for up to two (2) additional periods of one (1) year each in accordance with terms and conditions stated herein. Pricing and rates shall be held for the one (1) year term. No price or rate increase shall be accepted during the one (1) year term.

It is agreed that if the LBPUD intends to renew this contract, the LBPUD shall so notify the Contractor 90 days prior to the expiration date. Contractor shall be required to submit any price increases to LBPUD Central Procurement for approval prior to expiration of Contract. LBPUD reserves the right to accept or reject any price increase, and to cancel the renewal notice if price increases are not acceptable.

b. BASIS OF AWARD

LBPUD will determine the lowest responsible bidder for individual Bid items based on the Total Amount of the Estimated Quantities; along with meeting the specification requirements stated herein. Quantities included in this Bid are estimates only and are for the purpose of determining a total. LBPUD reserves the right to purchase different quantities at the proposed unit price depending on actual needs.

c. BID BOND

Bids shall be accompanied by a bid guarantee in the form of a cashier’s or a certified check, or bidder’s bond, in an amount not less than ten thousand dollars ($10,000.00), made payable to or for the benefit of the Long Beach Public Utilities Department and drawn on a solvent bank of the United States of America. The check or bond shall be given as a guarantee that the Bidder will enter a contract if awarded the work, and in case of refusal or failure to enter in said contract and furnish the required bonds and insurance certificates and endorsements within ten calendar days after the Contract is tendered, the check/bond and the money represented by the check/bond shall be forfeited, and the money or bond for the bid security shall be deposited into the City Treasury. Forfeiture does not preclude the Long Beach Public Utilities Department from seeking all other remedies provided by law to recover losses sustained as a result of Bidder’s failure to enter a contract or to furnish the required bonds, insurance certificates and endorsements, including a claim against the bidder’s bond.

Note: The cashier’s or Certified Check received from unsuccessful bidders in lieu of a bid bond shall be returned upon the LBPUD awarding of a contract.

LBPUD may reject any Bid not accompanied by such Bid Bond. Sureties that are not listed in the latest revision of the United States Department of the Treasury Circular 570 shall nevertheless be admitted to issue bonds in the State of California.

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d. NOTARIAL ACKNOWLEDGEMENT REQUIRED WITH BONDS

Signature of all principals and sureties shall be accompanied by the appropriate Notarial Acknowledgements. A Notarial Acknowledgement shall accompany the signature of each Principal and a Notarial Acknowledgement shall accompany the signature of the Surety. All bonds require the signatures of all principals and sureties, accompanied by the appropriate Notarial Acknowledgements, whether the company is located inside or outside the State of California.

e. SHIPPING (SPECIAL) INSTRUCTIONS

FOB:

LBPUD – Water Warehouse

1731 E. 33rd Street Long Beach, CA 90807

f. INSTALLATION

Not Applicable.

g. INSURANCE

Bidder shall submit required documents in accordance to item 32 of the General Conditions.

h. CONTRACT PRICES

The bid price shall be the firm Contract price for all items ordered. The bid price shall include cost of delivery and ALL other associated fees to deliver the items to the LBPUD facilities identified under DELIVERY Section. Other costs NOT listed in the price quote may not be added at the time of invoicing. No price adjustment during the Contract Period shall be allowed.

i. AWARD OF CONTRACT

LBPUD shall award, in accordance with the provisions of the specifications. Furthermore, the LBPUD reserves the right to reject all bids for any particular item or items and to award a contract or contracts for the remaining items.

Bidders shall have a representative in the State of California authorized to represent the company in all matters pertinent to furnishing and delivering the products required in these Specifications.

LBPUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the Contract if LBPUD believes it is in their best interest.

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j. BIDDER REPRESENTATIONS

By submitting a bid, Bidder represents that it:

• Has thoroughly examined and become familiar with the Work required under this bid.

• Is capable of performing in accordance with Specifications.

• Acknowledges that its bid is valid for 90 days after bid opening and the bid cannot be withdrawn within that time.

k. FUTURE AMENDMENTS

The LBPUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary. Any such revisions shall be accomplished by an amendment to the Contract approved by the General Manager and executed by the Contractor and the LBPUD.

l. ADDENDUM (IF APPLICABLE)

During the advertising period an addendum may be issued, which includes changes and/or additions to the original Invitation to Bid. Bidder shall acknowledge the receipt of the addendum by signing and returning with their bid. Bidders that do not include a posted Addendum with their bid may be deemed non-responsive and their bids may be rejected.

Addendum submittal may not be accepted after the bid opening.

Addendums will be posted online https://longbeachbuys.buyspeed.com under the bid invitation number and via email request to CentralProcurement@lbutilities.org .

m. RIGHT TO REJECT BID

The LBPUD reserves the right, in its discretion, to reject any and all Bids and, to the extent not prohibited by law, to waive any minor irregularity or informality in any Bid that does not affect the validity of the Bid or does not give the bidder a competitive advantage over other bidders. LBPUD reserves the right to request clarification of any term from Bidders.

n. LEGAL DISCLOSURES

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City or any other public agency over the previous five (5) years, and may provide relevant detail regarding each claim. The bidder shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

o. LOCAL PREFERENCE

In order to help support the success of businesses in Long Beach, the City of Long Beach has a local preference provision. In bids for materials, equipment, supplies and nonprofessional services, Long Beach-based businesses meeting the criteria set forth below may have their bid price reduced by ten percent solely for the purpose of determining the lowest responsible bid (if selected as the winning bid, you would be paid based upon your actual bid price, not the https://longbeachbuys.buyspeed.com/ mailto:CentralProcurement@lbutilities.org

13 | P a g e reduced price).The maximum preference a bidder may be awarded pursuant to this Section and any other provision of law shall be ten percent (10%). However, in no case shall the maximum preference cost under this Section exceed fifty thousand dollars ($50,000.00) for any bid. It has been determined that the local preference is applicable to this Invitation to Bid.

(The local preference does not apply to bids for all purchases funded in full or a fraction thereof by any tidelands fund, by any grant funds, nor by any funds received from the State of California. This section shall not apply to purchases made pursuant to Section 1801 and 1807 of the City Charter and to bids for public works, as that term is defined in Section 1720(a) of the California Labor Code.)

To qualify for the local preference, eligible bidders must attach copies of the following documents to their bid package:

A current, valid business license from the City of Long Beach showing a place of business within the city limits; and

A current, valid seller’s permit (also known as a sales tax permit) showing a place of business within the city limits

p. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

q. CONTRACTOR ORIENTATION MEETING

Awarded Contractor may be required to attend an orientation meeting prior to the commencement of the contract. LBPUD representatives will review the requirements of the Specifications with the Contractor awarded the Contract.

r. PUBLIC RECORDS

Quotes will become public record after a contract award. Unless the bid or specific parts of the Quote can be shown to be exempt by law. Each bidder may clearly label all or part of Quote as “CONFIDENTIAL” provided that the bidder thereby agrees to indemnify and defend LBUD for honoring such a designation. The failure to label any information that is released by LBUD shall constitute a complete waiver of any and all claims for damages caused by any release of the information.

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s. BUSINESS LICENSE The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov

Long Beach Business License Number:

(Only Required Upon Notification of Award)

The undersigned hereby declares that the Contractor has a valid State of California Contractor's License sufficient to qualify as a Contractor in this case and a current City of Long Beach Business License; and will obtain all required permits.

A. California Contractor's License No.: ____________________________________

Expires: ___________________________ Classification: ______________________

Awarded Contractor(s) must have a valid Long Beach Business License prior to contract execution.

At the time of Quote submittal, a Long Beach Business License is not mandatory; however, if the Contractor has already filed, information may be submitted above.

http://www.longbeach.gov/finance/business_license mailto:lbbiz@longbeach.gov

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t. ABBREVIATIONS

Whenever in these Specifications the following abbreviations are used, the meaning shall be interpreted as follows:

AC Asbestos Cement ACI Alloy Casting Institute ACP Asbestos-Cement Pipe ADJ Adjustable AISI American Iron and Steel Institute ANSI American National Standards Institute ASTM American Society for Testing and Materials AWWA American Water Works Association CI Cast Iron CJP Compression Joint, Pipe Size CJT Compression Joint, Tube Size CST Corporation Stop Thread DIP Ductile Iron Pipe DWG Drawing FFT Female Flare (Fitting) Thread FH Fire Hydrant FLG Flange FPT Female Pipe Thread HVY Heavy LN Less (tube) Nut(s) MFlg. Meter Flange (2-hole) MFT Male Flare (Fitting) Thread MPT Male Pipe Thread MSN Meter Swivel Nut MSS Manufacturer's Standardization Society of the

Valve and Fitting Industry OD Outside Diameter Psi Pounds per Square Inch SR Short Radius TN Tube (flare) Nut

V. DETAILED SPECIFICATIONS

a. THE REQUIREMENT

Furnish and deliver to the Long Beach Public Utilities Department (LBPUD) Miscellaneous Water Works Materials and Bronze Products, based on its needs and requirements and as ordered during the contract period, in accordance with these specifications.

Listed on the bid form are descriptions of the products required together with the estimated quantities to be purchased during the contract period. The quantities represent estimates of LBPUD purchases during the contract period. Bidders are cautioned not to rely on past

16 | P a g e usage for quantities. LBPUD purchases are based on its actual needs and requirements.

LBPUD reserves the right to purchase either more or less than the values provided.

Whenever in the specifications any material or process is indicated or specified by patent or proprietary name and/or by name of manufacturer, such specifications shall be used for the purpose of facilitating descriptions of the material and/or process desired and shall be deemed to be followed by the words "or approved equal". If Bidder desires to bid an "approved equal" item, the bidder shall submit a request to the LBPUD in writing no later than seven (7) working days before bid due date. The request shall include all data necessary to substantiate that the item is equal. The LBPUD will notify the bidder, in writing, of approval or disapproval of the equivalent item no later than three (3) working days before bid due date.

All parts in contact with potable water shall be fabricated from approved no lead/ultra-low lead material containing residual lead levels that shall not exceed a maximum of 0.25% weighted average lead content as per California Health and Safety Code Section 116875.

Moreover, said parts in contact with drinking water supply shall be certified as suitable for contact with potable water in compliance with ANSI/NSF Standard 61, Drinking Water System Components – Health Effects. Parts not in contact with potable water shall comply with the requirements of ASTM B62 and ASTM B584 Copper Alloy Number C83600 or C84400 respectively.

b. MISCELLANEOUS WATER WORKS MATERIALS

Miscellaneous water works materials shall meet the applicable requirements of ANSI/AWWA standards except as amended in these Specifications.

1. GENERAL REQUIREMENTS

1.1 Pressure Requirements:

Unless otherwise indicated, all products shall be designed to perform satisfactorily at working pressures according to ANSI A-21.53-94/AWWA C110.

1.2 Data Required of Bidders:

Bidders shall state, in the spaces provided on the bid form, the brand name and identifying (catalog) number of the specific products to be furnished and shall also submit with the bid, or have on file with LBPUD, catalogs or brochures illustrating and describing the products. Furthermore, if requested, bidders shall submit within five working days after receiving the request, samples of the products to be furnished if such products are not specifically listed on the bid form.

Where called for in Bid, bidder shall state a percentage discount from current list prices, on a per order basis. The price sheets upon which such bids are based shall be identified and submitted with the bids.

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1.3 Delivery:

Deliveries shall be made after receiving release notices.

1.4 Drawings:

The drawings listed below accompany these Specifications and are made a part thereof. In general, the drawings show dimensions, position, and kind of construction. The Specifications indicate qualities and methods. The drawings and Specifications are intended to be read together. Any detail indicated on one and not on the other shall be executed the same as if indicated on both.

Description Drawing No.

Adjustable Gate (Valve) Box - 8-inch WDS-115 Gate (Valve) Box Lid - 8-inch WDS-116 Adjustable Gate (Valve) Box - 12-inch WDS-117 Gate (Valve) Box Lid - 12-inch WDS-118 Reclaimed Water Gate (Valve) Box Lid only WDS-126

1.5 Protection:

All products shall be adequately protected with a plastic coating or other suitable material when delivered.

2. BOLTED COUPLINGS

Bolted couplings shall employ the mechanical-compression-joint principle, consisting of a "sleeve" (middle ring), "followers" (end rings, flanges, and glands), gaskets, and bolts with nuts. The bolted couplings may include "transition" couplings and "reducing" couplings, as manufactured by Smith-Blair Top Bolt 421, Hymax 860- 57, or approved equal.

3. VALVE BOXES

Valve box bodies and covers shall be the product listed on the bid form or approved equal. To be approved as "equal", valve box bodies and covers must be equal in all respects including strength, appearance, and dimensions. Dimension equality shall be such that the boxes and covers are completely interchangeable with the listed products. The LBPUD Engineer shall have sole authority to determine if a product is an “approved equal”. Box bodies and appropriate size cover shall be the same brand/manufacturer to ensure proper fit and/or seal.

3.1 Materials:

Potable water valve boxes and lids shall be cast iron in accordance to LBPUD Dwgs. WDS-115, WDS-116, WDS-117 and WDS-118; and manufactured by Long Beach Iron Works, Inc. or approved equal.

Reclaimed water valve boxes, concrete, and lids shall be as follows: The valve box body shall be constructed of Portland Cement Concrete according to LBPUD

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Dwg. WDS-126, and manufactured by Brooks Products, Inc., or cast-iron approved equals. The triangular cast iron lid for use in this valve box shall be according to LBPUD Dwg. WDS-126.

The concrete mix used to construct concrete products shall consist of a well-graded, 1/2-inch maximum particle size, clean, and physically sound aggregate with sufficient Portland cement to produce dense-finish concrete having a minimum 28-day compressive strength of 4,000 psi. The total water content of the concrete mix shall not exceed 4.25 gallons per 100 pounds of cement.

All concrete products shall be cast in rigid cast iron or steel molds with the concrete mix compacted by high-speed pneumatic ram or by vibration techniques to a uniformly dense condition. All surfaces of the products shall be reasonably smooth and free of "rock pockets" or other irregularities and shall have a uniformly dense appearance.

Concrete products shall be properly cured by keeping continuously moist and under cover for a period of not less than ten days after casting or shall receive equivalent steam curing.

3.2 Identification Marks:

Standard 8" and 12” cast iron valve box lids shall have the identifying mark "L.

B. WATER DEPT." as indicated on LBPUD Dwg. WDS-116.

Triangular cast iron valve box lids shall have the identifying mark "RECLAIMED WATER" as indicated on LBPUD Dwg. WDS-126.

3.3 Testing:

If requested, bidders shall furnish test samples of the products to be furnished.

The samples may be randomly selected from stock by an authorized representative of LBPUD at any factory or storage yard under the control of the bidder.

LBPUD may perform crush tests and other destructive and non-destructive tests on the furnished samples to determine the relative durability of the samples.

Inability of submitting a requested sample to compare favorably with similar samples furnished by other bidders may be cause for rejection of the bid on that Bid Item.

4. PIPE REPAIR CLAMPS

Pipe repair clamps shall be full-circle, band-type clamps as manufactured by Smith- Blair, Romac, or approved equal. Repair clamps shall consist of a flexible stainless-steel band with full-encirclement, sheet-rubber gasket, and shall be bolted to the pipe using malleable iron or stainless-steel lugs. The bands shall be AISI Types 304 or 316 stainless steel.

4.1 Gaskets:

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Gaskets shall be vulcanized 100% new rubber specifically compounded for superior storage performance and resistance to set after installation and shall be suitable for service temperatures between 20oF and 150oF.

4.2 Lugs:

Lugs shall be malleable iron (ASTM A47), ductile iron (ASTM A536), or stainless steel (AISI Types 304 or 316 or ACI Types CF-8 or CF-8M). Welded stainless steel shall be fully passivated.

4.3 Bolts and Nuts

Bolts and nuts shall be made of stainless steel (AISI Type 316). The materials shall have yield strengths of not less than 40,000 psi.

Bolts shall be carriage type with double-radius heads and square shoulders; nuts shall be heavy, semi-finished, hexagon type. Bolt and nut threads shall comply with ANSI A21.11/AWWA C111. Shall be Nickel-phosphate Undercoating plus Blue Teflon or Xylan Fluoropolymer Coating. PTFE, Fluorokote #1, Xylan 1424 or Equal Fluoropolymer Coating Dry film thickness of 1.0-1.2 mils.

Stainless steel bolts shall have rolled or coated threads.

5. FLANGED COUPLING ADAPTERS

Flanged coupling adapters shall be either "bolted" type for plain end pipe, or "ring" type for machined-end AC pipe, and shall conform to the dimensional requirements of ANSI

A21-10-03/AWWA C110.

Flanged coupling adapters shall have plain faced flanges, shall be Smith-Blair 921, Hymax 874-57 or approved equal, and shall be furnished complete with all necessary bolts, nuts, and gaskets.

Bolts and nuts shall be made of stainless steel (AISI Type 316). The materials shall have yield strengths of not less than 40,000 psi.

Nuts shall be heavy, semi-finished, hexagon type. Bolt and nut threads shall comply with ANSI A21.11/AWWA C111. Shall be Nickel-phosphate Undercoating plus Blue Teflon or Xylan Fluoropolymer Coating. PTFE, Fluorokote #1, Xylan 1424 or Equal Fluoropolymer Coating Dry film thickness of 1.0-1.2 mils.

Stainless steel bolts shall have rolled or coated threads.

6. END CAPS

End caps shall be "bolted" type, shall have a 2-inch iron-pipe threaded outlet, and shall comply with the applicable requirements for bolted couplings.

6.1 Materials:

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Cast end plates shall be ductile iron (ASTM A536).

6.2 Coatings:

All surfaces shall be coated with manufacturer’s standard coating.

6.3 Bolts and Nuts:

Bolts and nuts shall be made of stainless steel (AISI Type 316). Nuts shall be fluoropolymer coated to prevent galling. Shall be Nickel-phosphate Undercoating plus Blue Teflon or Xylan Fluoropolymer Coating. PTFE, Fluorokote #1, Xylan 1424 or Equal Fluoropolymer Coating Dry film thickness of 1.0-1.2 mils.

7. TAPPING SLEEVES

7.1 General:

Tapping sleeves shall be all stainless steel, Smith-Blair 663, Romac SST, Romac SST III, JCM 432 or approved equal.

7.2 Construction Details:

Tapping sleeves and flanges shall be entirely fabricated of Grade 18-8 stainless steel, Type 304 and/or Type 316. All welds shall be passivated to maximize corrosion resistance.

Side-outlet flanges shall conform in dimension and drilling pattern to Class 125 flanges as specified by ANSI Standard 16.1 except that said flanges shall be recessed according to MSS Standard Practice SP-60 to accept tapping valves.

7.3 Bolts and Nuts

Bolts and nuts shall be made of stainless steel (AISI Type 316). Nuts shall be fluoropolymer coated to prevent galling. Shall be Nickel-phosphate Undercoating plus Blue Teflon or Xylan Fluoropolymer Coating. PTFE, Fluorokote #1, Xylan 1424 or Equal Fluoropolymer Coating Dry film thickness of 1.0-1.2 mils.

8. CAST IRON PRODUCTS

All castings shall be gray or ductile iron and shall meet the minimum requirements of AWWA C110 for Class 25 castings.

Castings shall be even-grained, tough, and strong without undue brittleness, and shall be soft enough to permit machining, drilling, cutting, or chipping with reasonable ease.

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Castings shall be free of admixtures of cinders, slag, or sand; shall be sound and smooth; and shall be free of all defects that would render them unfit for their intended use.

8.1 Plugging, Filling, and Burning:

No plugging, filling, burning-in, or other device to conceal defects will be allowed.

Welding of a fitting to eliminate defects shall be allowed if, in the opinion of the General Manager, or designee the fitting can be satisfactorily repaired. Welding shall be done only in the presence of an authorized representative of LBPUD.

Prior to welding, defects shall be chipped out, exposing clean metal.

8.2 Valve Boxes:

Valve boxes furnished in cast iron as “approved equals” shall be dimensionally equal to the details on LBPUD Dwg. No. WDS-126 included in these Specifications with proportionally thick walls.

Valve boxes and lids shall be of the same manufacturer and shall conform to the dimensions shown on the respective drawings within the tolerances standard for the industry.

Furthermore, all valve boxes and lids shall be cast and finished in a manner to assure uniform seating of lids and freedom from lid rattling when in service. The Contractor shall maintain a gauge-sample box and lid and shall test, prior to applying any coatings, each furnished box with the gauge lid and each furnished lid with the gauge box. The gauge samples shall have mating surfaces accurately machined to the required dimensions.

8.3 Casting Surfaces and Coating:

Casting shall have surfaces free of sand and other deleterious materials and shall be reasonably smooth and free from protuberances that would hinder application of coatings. Castings shall be free of all rust prior to coating application.

Pipe fittings shall be cement-mortar lined in accordance with ANSI A21.4- 04/AWWA C104. The outside of all fittings shall be coated in accordance with

AWWA C110.

Valve boxes and lids shall be coated, interior and exterior, by dipping in hot coal-tar or by painting with an approved bituminous paint. Bituminous paint, if used, shall consist of a coal-tar-pitch base dissolved in a volatile coal-tar solvent and shall be homogeneous and free from water or extraneous matter. The paint shall be applied in two full coats, each without visible pinholes or holidays, and shall dry to a hard, tough, glossy black surface approximately one (1) mil thick. The second coat shall not be applied until the first coat is thoroughly dry and neither coat shall be applied until the casting is entirely free from dirt, moisture, and surface rust.

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8.4 Patterns:

Contractor shall furnish all patterns required for fabrication of castings under these Specifications. Patterns shall remain the property of the Contractor.

c. BRONZE WATER SERVICE PRODUCTS

Bronze water service products shall meet the requirements in these specifications.

All parts in contact with potable water shall be fabricated from approved no lead/ultra-low lead material containing residual lead levels that shall not exceed a maximum of 0.25% weighted average lead content as per California Health and Safety Code Section 116875.

Moreover, said parts in contact with drinking water supply shall be certified as suitable for contact with potable water in compliance with ANSI/NSF Standard 61, Drinking Water System Components – Health Effects. Parts not in contact with potable water shall comply with the requirements of ASTM B62 and ASTM B584 Copper Alloy Number C83600 or C84400 respectively.

1. GENERAL REQUIREMENTS

1.1 Pressure Requirements:

Unless otherwise indicated, Bronze water service products shall be designed to withstand a hydrostatic operating pressure of not less than 150 psi and the manufacturing process of the products shall include systematic hydrostatic testing to assure compliance with this design requirement.

In addition to the above requirement, all cocks, stops, and valves shall be air-tested under water and shall be “bubble tight” at 85 psi in both closed and open positions.

The Contractor shall furnish a written certification of full compliance with test requirements with each delivery of water service product.

1.2 Material Specifications:

All parts in contact with potable water shall be fabricated from approved no lead/ultra-low lead material containing residual lead levels that shall not exceed a maximum of 0.25% weighted average lead content as per California Health and Safety Code Section 116875.

Moreover, said parts in contact with drinking water supply shall be certified as suitable for contact with potable water in compliance with ANSI/NSF Standard 61, Drinking Water System Components – Health Effects. Parts not in contact with potable water shall comply with the requirements of ASTM B62 and ASTM B584 Copper Alloy Number C83600 or C84400 respectively.

Except as otherwise specified, all cast bronze used in the manufacture of the water service products and fire hydrant bodies shall comply in all respects with

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"Standard Specifications for Composition Brass or Ounce Metal Castings," ASTM Designation B62 or latest revision. The common trade designation of the material required is 85-5-5-5.

Please note: Bid Item #25 is a 2” Valve and is excluded in CAHS Code Section 116875 for no lead/ultra-low lead material. Otherwise, item must meet specifications.

1.2.1 Stems:

The stems for gate valves, angle valves, and fire hydrant bodies shall be bronze containing not more than 7% zinc nor more than 2%…