Minutes of the Pre Proposal.pdf

Minutes of the Pre-Proposal Meeting for the Barrack V – Berlin Replacement

Project No.: PV-975-200-001

Meeting Date: November 21, 2019, 11:00 AM

Meeting began with introduction of the DGS/MSP team by Mark Riesett, Procurement Officer for the project. DGS team in attendance were: Ben Wood, Project Manager, Greg Mayes, Sr.

Capital Construction Architect, Maryland State Police, Wanda Kuperus, Dept. Director, Forensic

Sciences Division, Daniel Katz, Director, Forensic Sciences Division, and Lt. Earl Starner, Commander of Berlin Barrack V. All in attendance were recorded on the sign-in sheet.

Mark Riesett discussed the project solicitation information and important proposal due dates.

It was noted that the date Proposals are due would be extended to December 12, 2019. Proposals must be submitted through eMMA. Proposals will not be accepted after 3:00 PM on the due date.

The date to submit questions was also extended until December 5, 2019. All questions should be submitted to the Procurement Officer. At no point during the solicitation period should anyone be contacting the Project Manager, or anyone in the MSP.

There is 5% MBE goal and no VSBE goal for this project.

Mr. Riesett then highlighted some important parts of the RFP:

Section 1, the minimum qualifications are standard for DGS A/E RFPs.

Section 2 highlights the scope of work for the project. More detail can be found in the Program

Pt 2 attachment in eMMA.

Sections 3 and 4 highlight general requirements and instructions in all DGS A/E procurements and potential Offerors should familiarize themselves with them.

Section 5 highlights the proposal format. It should spell it out very clearly. If there are any questions, don’t hesitate to reach out to the Procurement Officer. Likewise, if there are any issues with eMMA, reach out to him as well.

Section 6 discusses how the evaluation committee will evaluate proposals. 6.2 lists the order of importance for the technical proposal. Make sure you highlight these areas in the technical proposal.

Mr. Riesett then opened up the floor for questions. There were a few questions asked that had already been submitted in writing and will be addressed in Addendum No. 2.

Mr. Riesett turned it over to Mr. Mayes to discuss the project scope. Of note:

The current facility has to remain in operation while the new building is being constructed.

The Program identifies key areas on the property where they anticipate the Barrack being placed and some requirements.

Radio towers must remain in place – please see Program for current improvements which must remain in its current location.

The current laboratory handles drug testing, however the new facility will also include fingerprint, toxicology and a crime scene office.

Laboratory should have exclusive redundant power supply (UPS).

Q1: Is the whole facility on a generator?

A1: Yes.

Q2: Is the thought that it will be a separate UPS system for each facility (MSP and Crime Lab)?

A2: Yes.

Q3: Will there be dual utility feeds?

A3: Probably not, but it could be considered.

Q4. Is the current facility a ‘clean’ facility?

A4: They believe so. The floors were replaced recently and asbestos was removed at that time.

Q5: Has there been a wetland delineation for any portion of the proprty?

A5: Yes, locations noted in the Program.

Q6: What was the last Barrack completed and who was the A/E of record?

A6: Cumberland Barracks, Mann Woordward.

Mr. Mayes offered to walk around the property for any picture taking and to get an idea of property lines. No substantive questions were raised during the tour. Mr. Riesett thanked those in attendance and on the phone for their interest in the project and wished them all success with their proposals.

Meeting concluded at 11:30 am.