Mini Track Excavator Bid Specs.pdf

COLQUITT COUNTY BOARD OF COMMISSIONERS

DENVER F. BRASWELL

District 2 Commissioner

MARC DEMOTT

District 3 Commissioner

MIKE BOYD

CHARLES H. CANNON, IV

County Administrator 229-616-7404

MELISSA E. LAWSON

County Clerk 229-616-7409

LESTER CASTELLOW

County Attorney Post Office Box 190 Moultrie, Georgia 31776-0190 229-985-1213

District 6 Commissioner

Purchasing Agent

June 25, 2026

INVITATION TO BID

RE: ONE NEW TRACK TYPE MINI EXCAVATOR

COLQUITT COUNTY is accepting sealed bids on (1) NEW TRACK TYPE MINI EXCAVATOR for use by the Maintenance Department. The specifications are included in this packet.

The bid packet is available at the Purchasing Office, located in the Colquitt County Court House Annex, 101 East Central Avenue, Suite 206, or can be accessed on the Colquitt County web site at www.colquittcountyga.gov/department/purchasing and refer to the Bid RFP list to download this packet.

Sealed bids will be accepted in the office of the County Purchasing Department, located in the Colquitt County Court House Annex, 101 East Central Avenue, Suite 206, Moultrie, Georgia, (P. O. Box 517, Moultrie, Georgia 31776-0517) until Tuesday, July 28 , 2026, at 10:00 a.m.

at which time they will be publicly opened and read aloud. Bids must be in a sealed envelope plainly marked in the lower left-hand corner “SEALED BID TRACK TYPE MINI EXCAVATOR “. It is the bidder’s responsibility to have all bids turned in by the called time. No bids will be accepted after the called time. No bids may be withdrawn for a period of thirty (30) days after the called time. The Board of Commissioners reserves the right to accept or reject any or all bids and to waive any and all formalities.

Any and all questions are to be directed to:

Lena Mercer, County Purchasing Agent, 229-616-7087, lena.mercer@colquittcountyga.gov Mac Lawson, Maintenance Superintendent, 229-616-7469, mac.lawson@colquittcountyga.gov

Thank you for your interest in bidding.

Sincerely, Lena Mercer http://www.colquittcountyga.gov/department/purchasing mailto:lena.mercer@colquittcountyga.gov mailto:mac.lawson@colquittcountyga.gov http://www.colquittcountyga.gov/

COLQUITT COUNTY BID SPECIFICATIONS

NEW TRACK TYPE MINI EXCAVATOR

THE TRACK TYPE MINI EXCAVATOR SHALL BE A NEW AND UNUSED CURRENTLY ADVERTISED,

STANDARD PRODUCTION MODEL. IT SHALL BE COMPLETELY AND PROPERLY SERVICED AND READY

FOR USE UPON RECEIPT. THE FOLLOWING SPECIFICATIONS ARE FOR MINIMUM DESIRED

REQUIREMENTS. BIDDER RESPONSE SHOULD INDICATE ALL SPECIFICATIONS ON EQUIPMENT BID ON.

SPECIFICATIONS BIDDER’S RESPONSE

YEAR

MAKE

MODEL

MAXIMUM OPERATING WEIGHT AS EQUIPPED WITH

BUCKET AND HYDRAULIC THUMB: 10,000 LBS.

DIESEL ENGINE: MINIMUM NET POWER 40 HP

ENGINE EMISSIONS TIER IV FINAL

HYDRAULIC SYSTEM:

MINIMUM FLOW 25 GPM ON

AUXILIARY HYDRAULICS WITH HYDRAULIC COOLER

ELECTRONIC FUEL PRIMING PUMP

TRANSMISSION: HYDROSTATIC

BLADE: SPECIFY MAXIMUM WIDTH AVAILABLE

CAB: OROPS

BEACON TO BE AMBER LED STROBE

TRACK: STEEL TRACKS WITH RUBBER PADS

UPPER TRACK SUPPORT ROLLER

ADDITIONAL COUNTERWEIGHT IF NEEDED FOR

HYDRAULIC THUMB

AUTOMATIC ENGINE IDLE

AUTOMATIC SWING BRAKE

STEERING AND TRAVEL: HYDROSTATIC (FOOT FEED AND

JOYSTICK CONTROLS)

SPECIFICATIONS BIDDER’S RESPONSE

HORN

TOOL BOX

TRAVEL ALARM

OIL ANALYSIS KIT BE PROVIDED DURING

WARRANTY PERIOD FOR FREE

MANUALS: PARTS, OPERATOR’S & SHOP

(ONE COPY OF EACH - PAPER&CD)

5 YEARS/2000 HOURS FULL MACHINE WARRANTY

TO INCLUDE TRAVEL TIME&MILEAGE

OTHER ATTACHMENTS TO INCLUDE BIDDER’S RESPONSE

HYDRAULIC QUICK COUPLER

12” GENERAL PURPOSE BUCKET – QUICK ATTACH

24” GENERAL PURPOSE BUCKET – QUICK ATTACH

HYDRAULIC THUMB

The undersigned hereby declares that they have carefully examined the specifications herein referred to and will provide all the equipment, service and terms required by Colquitt County.

1. One (1) TRACK TYPE MINI EXCAVATOR Per attached specifications $

2. LESS: DISCOUNTS DUE COUNTY GOVERNMENTS $- _

3. Net: $

4. Less guaranteed buy back at the end of five years or 3000 hours, whichever comes first. Colquitt County reserves the right to accept or reject this price at the end of five years/2000 hours. $

5. Total Cost Bid Five Years/2000 Hours $

Bidder is required to bid on all these items. Failure to comply will disqualify your bid.

Colquitt County will pay only the amount shown on Item #3

State your warranty:

State Delivery:

We are bidding on Model manufactured by

List Financing Options:

AUTHORIZED PERSON (PRINT OR TYPE)

SIGNATURE/TITLE

EMAIL

COMPANY NAME

ADDRESS

TELEPHONE NUMBER

DATE