Mini-Split Bid 2024.pdf

MIDLAND PUBLIC SCHOOLS FACILITIES DEPARTMENT RFP SPECIFICATIONS FOR “MINI SPLITS

INSTALLATION 2024” AT SEVERAL MIDLAND PUBLIC SCHOOL BUILDINGS

SCOPE:

1. The Successful Mechanical Bidder shall provide all labor, materials, and on-site supervisory oversight necessary for the installation of indicated outdoor condensers and indoor high wall evaporators (mini-splits). Contractors will purchase specified Condensers and Evaporators. The contractor will be responsible for all electrical, roof penetration and equipment supports. The contractor will be responsible for the purchase and installation of all line sets, condensation pumps, rooftop mount brackets, and any other items to successfully accomplish this installation. The mechanical contractor will be responsible for delivering condensers, evaporators, and all other equipment to designated schools and placing on roof. The contractor must follow all manufacturers’ installation instructions, and all local, state, and federal codes.

2. The areas to receive the new equipment are indicated on the attached floorplans.

Submittals, and location of unit’s floorplans are attached to this RFP. The successful bidder will be responsible for providing all required stamped drawings and submitting to the State of Michigan plan review for approval. The successful bidder will also be responsible for acquiring and paying for all required mechanical and electrical permits.

3. Contractor is responsible for cleaning work area daily.

4. All buildings, and furnishings shall be protected by the Successful Bidder from damage which might be done or caused by work performed under this contract.

Any damage caused directly or indirectly by the Successful Bidder’s agents or suppliers shall be repaired and/or replaced at the expense of the Successful Bidder by methods approved by Midland Public Schools to restore the damaged area(s) to its original condition. Midland Public Schools shall deem such repairs acceptable only after inspection and approval.

5. All new materials shall be asbestos free and installed in accordance with the manufacturer’s recommendations.

6. The Successful Bidder shall be responsible for protecting all surfaces from damage.

7. All debris must be removed from the building daily and hauled away after project is complete.

8. The district will have a dumpster onsite for use by the successful contractor.

9. Contractor is responsible to obtain all required permits and submit drawing to plan review. All costs should be included in this RFP.

10. The contractor will be responsible for the startup of all units.

11. The contractor is responsible for all measurements.

Bidders Qualifications:

Successful Bidder’s firm shall specialize in mechanical equipment installation. All work under the contract shall be performed by skilled licensed installers in the applicable trade in accordance with Federal, State and local governing codes.

The Successful Bidder shall be responsible at all times for the work and actions of its employees.

Timeline

Installation can start at Carpenter Pre-Primary as soon as a purchase order is issued to the successful contractor. Kitchen areas installation can begin with the outside units as soon as a purchase order is issued and inside units after kitchens are vacated for the day.

Pre-Bid Walk Interested contractors should call the contact listed below to set up a pre-bid walk to determine the scope of work.

Michael Moeggenberg Director of Facilities and Operations Midland Public Schools 989-923-5035 moeggenbergmj@midlandps.org

Bid Security

A Bid Security in the amount of five percent (5%) of the Base Bid shall accompany each proposal or proposal combination.

Performance Bond

A Performance Bond by a qualified surety authorized to do business in Michigan in the amount of five percent (5%) of the Base Bid shall be delivered to the district within five days of acceptance of this proposal or proposal combination. The Performance Bond may be in the form of a Cashier’s Check, or Money Order. Personal checks are not acceptable.

Warranty

The contractor shall warrant all workmanship for a period of one year from the startup of the installed units.

Safety

The Contractor shall be responsible for compliance with all applicable federal and state laws, codes, and regulations, including but not limited to MIOSHA and the Right-to-Know.

Prevailing Wage Requirements

The successful contractor is required by law to pay prevailing wage for this job. All pertaining to prevailing wage for this job is included in this RFP.

Fines for MIOSHA Violations

If the District is assessed any fines for MIOSHA violations arising out of these contract services and attributable to the Contractor, the Contractor shall reimburse the district for these.

mailto:moeggenbergmj@midlandps.org

Permits

The contractor is required to obtain and pay for any required permits both state and local.

Insurance Requirements

The Contractor will provide the district with the required insurance certificates before the Contractor is awarded the contract. These certificates of insurance shall be submitted to the District’s Maintenance Department. Once the contract is awarded Midland Public Schools will need to be added as an additional insured to the insurance policies.

Minimum Required Insurance Limits Commercial General Liability

Minimum Limits

Fire Damage $100,000 Medical Expenses $ 10,000 Personal & Adv. Injury Each Occurrence

$1,000,000

Aggregate $2,000,000 Products - Comp/Op Agg.

Property Damage

Aggregate $2,000,000 Excess Liability (Umbrella)

$5,000,000

Aggregate $1,000,000 Fidelity/Employee Dishonesty Bond $50,000

Automobile Liability (Including Hired & Non-Owned) Personal Injury/Bodily Injury

Or Combined Single Limit $1,000,000 Property Damage

$500,000

The Contractor must also provide all of its employees working on this contract with Workers’ Compensation insurance. The district will not be responsible for any job-related injuries to the Contractor’s employees. Contractor will provide the district with proof of insurance with at least the following coverage limits:

Minimum Limits Coverage A Statutory

Coverage B as follows:

Each Accident $500,000 Disease - Policy Limit $1,000,000 Disease - Each Employee $500,000

Bid Information

Bids will be accepted until 2:00 P.M. local time on April 24, 2024, at which time bids will be opened and read aloud for presentation to the Board of Education at their next regularly scheduled meeting if required. No oral, telephonic, or facsimile proposals will be considered. No proposals will be considered after time of closing of bids other than an act of God, determined by the district.

Owners’ Rights

The Board of Education reserves the right to accept or reject any or all item(s) in the bid; to accept or reject any or all bid(s); to waive any informalities therein; or for any reason, to award the contract to other than the low bidder. If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

All bids shall be firm for ninety days (90) from the date of the bid opening. All bids must include a signed “Iran Economic Sanctions Act Certification” and a “Familial Relationship Disclosure” form (enclosed with documents).

All bids must be submitted on the attached bid form and signed by the bidder. Two (2) copies of the bid form should be addressed to the attention of:

Michael Moeggenberg Director of Facilities and

Operations Midland Public Schools

600 East Carpenter Street Midland, Michigan 48640

“Mini-Split Installation 2024”

One (1) copy of the bid form should be retained for your files. Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at

989-923-5035 or moeggenbergmj@midlandps.org mailto:moeggenbergmj@midlandps.org

Instruction to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachment, and comply with all requirements specified within.

2. Bids received after the scheduled opening time will not be accepted.

3. The only bids accepted will be hard copy paper bids.

4. No bid may be withdrawn, changed or modified in any way for a period of one hundred eighty (90) calendar days from date of bid opening.

5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

6. Bids received prior to the time of opening will be kept securely unopened. No responsibility will be attached to a school district employee who prematurely opens an incorrectly addressed bid proposal.

7. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.

8. Midland Public Schools are exempt from state and federal taxes.

9. All bids are subject to acceptance by Midland Public Schools Board of Education which reserves the right to accept or reject any or all bids, to split awards by items, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of Midland Public Schools.

10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

11. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed.

12. By submission of the proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. The bidder agrees to hold and save Midland Public Schools, its officers, agents and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, actin, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this bid document.

14. The contractor shall provide items of a minor nature, not specifically noted in this specification, so as to provide a complete, operable and Owner acceptable service.

15. Contractors are required to comply with the Safety Rules and Accident Prevention plan. The district reserves the right to exclude any worker(s) from the job site(s) for violation of these work rules or any other such offenses deemed inappropriate by the district.

16. The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean.

17. It is the responsibility of the contractor/bidder to field verify all existing field conditions. Bidders shall inspect the work site and take such steps as may be reasonably necessary to ascertain the nature of the work; and general and local conditions which can affect the work or cost thereof. Failure to do so will not relieve the bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work.

Bid Form

Carpenter Pre-Primary School Pricing to Include Labor and Materials $_____________

Elementary Kitchen Pricing to Include Labor and Materials $______________________

Total Pricing to Include Labor and Materials $

Please Describe Scope of Work to Include Time Frame of Work

Company

Title

Email

Phone

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP.

Signature

Iran Economic Sanctions Act Certification

I am the (insert title) of (insert bidder company name), or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of contracted services to Midland Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature

Affidavit of Bidder-Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Midland Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER:

By:

Its:

Affidavit of Bidder –Familial Relationships Form

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial disclosure requirement provided in the (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of , and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:

Its:

STATE OF MICHIGAN )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the day of , 2024, by

, Notary Public County, Michigan My Commission Expires:

Acting in the County of :