Midtown_Infrastructure_Request_for_Information_(Addendum_#1_Revision).pdf

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REQUEST FOR INFORMATION

FY27-RFI-004

MIDTOWN INFRASTRUCTURE REQUEST FOR INFORMATION

RELEASE DATE: August 31, 2026

RESPONSE DEADLINE: October 9, 2026, 5:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Information #FY27-RFI-004

Title: Midtown Infrastructure Request for Information

Table Of Contents

1.Introduction

2.Scope of Work

3.Attachments

4.Questionnaire

Attachments:

A - Midtown Procurement Outreach

Introduction

What is a RFI?

A Request for Information (RFI) for the City of Santa Fe is a non-binding market research tool used by the City to gather information from vendors about available goods, services, or solutions before selecting and issuing a formal, code-compliant procurement such as an Invitation to Bid (ITB) or Request for Proposals (RFP).

City of Santa Fe RFI – Purpose

• The City uses RFIs to understand market availability, vendor capabilities, and potential technical or operational approaches so that any later solicitation can be more accurately scoped and structured.

• An RFI issued by the City does not create a contract, purchase order, or obligation to procure and does not, by itself, constitute a method of award under the New Mexico Procurement Code.

Nature of responses

• Responses to a City RFI are informational only; they are not offers and may not be accepted by the City to form a contract.

• Pricing or budgetary information, if requested, is treated as planning data and not as a binding quote, bid, or proposal.

Vendor interest in future procurements

• By responding to a City RFI, firms, offerors, or bidders can identify themselves as interested in the contemplated project and demonstrate an intention to respond to any future formal solicitation for the same or similar scope.

• Submitting an RFI response does not guarantee eligibility, shortlisting, or preference in any subsequent competitive procurement; all future solicitations will be conducted in accordance with the New Mexico

Procurement Code and applicable City policies.

Use of responses by the City

• The City of Santa Fe reserves the right to use all or any part of the information contained in responses to this RFI to develop, refine, or justify specifications, scopes of work, performance requirements, schedules, or procurement strategies for any future solicitation or project related to the subject matter of the RFI.

• By submitting a response, vendors acknowledge that the City may incorporate concepts, approaches, or other non-confidential content from any response into future solicitations or internal planning documents without obligation to the responding vendor and without conferring any preference, exclusive right, or entitlement to award.

Summary

The City of Santa Fe is issuing this Request for Information (RFI) to solicit industry feedback in advance of a future competitive Request for Proposals (RFP) for Phase One horizontal infrastructure improvements at the

Midtown Redevelopment Site, formerly the Santa Fe University of Art and Design and the College of Santa Fe.

The Midtown Redevelopment Site is planned as a high-density, mixed-use development that will support commercial and residential uses consistent with the adopted Midtown Master Plan. The City is seeking industry input to help refine the project scope, procurement strategy, and contract requirements prior to issuing a formal solicitation.

A procurement library containing approximately 90 percent design drawings is provided for informational purposes. The drawings remain under review by the infrastructure design team, City staff, and utility partners and may be revised before a future solicitation is issued.

The City will host an Industry Outreach Event at the Midtown Redevelopment Site on September 17th, 2026.

Attendance is not mandatory but is strongly encouraged. The presentation materials, questions received, and responses provided during the event will be documented and incorporated into the procurement library for reference during the future solicitation process. No cost information shall be included. This RFI is for the sole purpose of acquiring information.

The City of Santa Fe is issuing this Request for Information (RFI) to obtain industry input regarding the procurement, construction, and delivery of Phase One horizontal infrastructure improvements within the

Midtown Redevelopment Site. Information received through this RFI will assist the City in refining project requirements, procurement strategies, risk allocation, construction phasing, and contract provisions for a future competitive solicitation. Responses will be used solely for planning and market research purposes and will not be evaluated as proposals or offers.

The Midtown Redevelopment Site represents one of the City's most significant redevelopment initiatives and is intended to create a vibrant, mixed-use district that supports residential, commercial, civic, and public spaces.

The associated infrastructure program has been designed to promote multimodal mobility, environmental sustainability, and long-term resiliency through integrated utility systems, green stormwater infrastructure, complete streets, and enhanced public amenities.

Background

The Metropolitan Redevelopment Agency is moving forward with the implementation of the right of way

(ROW) infrastructure adopted in the Midtown Master Plan (2022) unanimously adopted by Governing Body.

The Midtown Redevelopment site is located in the geographic center of Santa Fe and the horizontal infrastructure entails the implementation and installation of right of way infrastructure including roadways, utilities, sidewalks, innovative green stormwater infrastructure (GSI), landscaping and affiliated irrigation. This infrastructure and utility package was designed by Wilson & Company consultants in collaboration with the

City of Santa Fe Public Works Department, Parks and Recreation Division, the Metropolitan Redevelopment

Agency, and proposed developers.

Project Objectives

The City seeks industry input to validate the current project approach and identify opportunities to:

• Improve constructability and sequencing.

• Optimize project delivery and procurement strategies.

• Reduce schedule and cost risks.

• Enhance utility coordination and stakeholder communication.

https://santafenm.gov/SF_MMP__BOOK_Dec_25_Updates_02.13.26-compressed_.pdf

• Increase sustainability and long-term infrastructure performance.

• Incorporate innovative construction practices and technologies.

• Identify market conditions that may affect competition and project delivery.

Instructions

The City of Santa Fe, NM is accepting electronic RFI responses. Vendors shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Review the document(s), and address all items in the Vendor Questionnaire.

The City appreciates the time and expertise provided by respondents. Information gathered through this RFI will play an important role in shaping the future procurement strategy and successful implementation of the

Midtown Redevelopment infrastructure program. The City encourages candid feedback regarding project risks, opportunities, market conditions, and procurement approaches.

Scope of Work

Anticipated Scope of Work (For Market Research Purposes Only)

The City of Santa Fe is seeking industry input regarding the anticipated construction of horizontal infrastructure improvements within the Midtown Redevelopment Site. The information obtained through this Request for

Information (RFI) will be used solely to assist the City in developing the scope, procurement strategy, contract requirements, and technical specifications for competitive future solicitation.

The anticipated project scope currently under consideration may include the planning, coordination, construction, commissioning, and acceptance of the following infrastructure improvements:

• Construction of public right-of-way (ROW) infrastructure.

• Installation of underground utilities, including water, wastewater, electric, fiber optic, natural gas, and associated joint utility trench systems.

• Construction of stormwater management infrastructure, including green stormwater infrastructure (GSI), pave drain systems, pave tank connections, Silva Cell systems, and associated drainage improvements.

• Construction of roadways, curb and gutter, sidewalks, bicycle facilities, on-street parking, vehicle travel lanes, pedestrian amenities, and ADA-compliant improvements.

• Installation of landscaping, irrigation systems, streetscape improvements, and associated site restoration.

• Coordination with City departments, utility providers, developers, regulatory agencies, and other stakeholders throughout construction.

• Traffic control, public safety measures, utility coordination, quality control, environmental compliance, and project scheduling necessary to complete the work.

The City has prepared approximately 90 percent design documents, which are included in the procurement library for informational purposes. These documents remain under review and may be revised prior to issuance of any future solicitation.

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The City requests that respondents review the available information and provide recommendations regarding, (See Vendor Questionnaire):

• The overall feasibility of the proposed scope.

• Opportunities to improve constructability, sequencing, scheduling, or phasing.

• Risks or challenges associated with the proposed work and recommendations to mitigate those risks.

• Coordination with public and private utility providers for design review, relocation activities, service continuity, permitting, inspections, and final acceptance.

• Innovative construction methods, technologies, or materials that could improve project outcomes.

• Anticipated project duration and major schedule considerations.

• Any additional information the City should consider prior to issuing a formal solicitation.

This anticipated scope is provided solely for market research purposes and does not represent the final scope of work. The City reserves the right to modify, expand, reduce, or otherwise revise the scope, procurement method, technical requirements, and contract terms before issuing any future solicitation.

Questionnaire

Are you interested in responding to this RFI?*

If so, upload your response to the RFI.

*Response required

Are you interested in responding to future procurements related to this scope?*

Select one:

☐ Yes

☐ No

*Response required

Company Information

• Company name

• Primary contact

• Office locations

• Years in business

Relevant Experience

• Describe up to five projects completed within the last ten years that are similar in size, complexity, utility coordination requirements, or urban redevelopment characteristics.

• Identify contract value, delivery method, owner, and project location.

• Describe key lessons learned applicable to this project.

• Experience with projects of similar size and complexity

Technical Questions

• Is the proposed scope feasible as presented?

• What construction risks should the City consider?

• Are the current design documents sufficient for bidding?

• What additional information would improve the future solicitation?

• What project delivery method do you recommend and why?

• What contract duration is appropriate?

• Should the project be phased differently?

• What innovations or alternate approaches should the City consider?

Market Conditions

• Current labor availability

• Material availability

• Supply chain concerns

• Utility coordination challenges

• Long-lead materials

Procurement Questions

• Would prequalification benefit this procurement?

• Should the City allow approved equals?

• Should value engineering be incorporated?

• Should the City consider alternate bid schedules?

Procurement Schedule Feedback

• What is a reasonable bid period?

• What construction duration would you expect?

• Should construction be phased?

Risk Identification

Identify any schedule constraints, permitting challenges, utility conflicts, seasonal considerations, labor market constraints, or long-lead procurement items that may affect project delivery. Please provide recommendations for mitigating each identified risk.

Identify the three greatest risks associated with this project and provide recommendations for mitigating those risks.

Innovation Opportunities

Since Midtown is intended to be an innovative development, describe any innovative construction techniques, sustainable practices, or technologies that could improve quality, reduce costs, minimize disruption, or accelerate construction.

The Midtown Redevelopment Site is intended to serve as a model for innovative and sustainable urban development. Please describe construction methods, technologies, materials, digital delivery tools, prefabrication opportunities, sustainability initiatives, or operational efficiencies that could improve quality, reduce risk, enhance resiliency, accelerate construction, or reduce lifecycle costs.

Other

Is there any other information the City should consider?

Confidential Information*

Respondents should clearly identify any information they consider confidential or proprietary. The City will treat such information in accordance with the New Mexico Inspection of Public Records Act (IPRA) and applicable law. The City cannot guarantee that information marked confidential will be exempt from public disclosure.

☐ Please confirm

*Response required