Middle - High Softball Dugouts Contract.pdf

SUTTON PUBLIC SCHOOLS

INVITATION FOR BIDS

MIDDLE – HIGH SCHOOL SOFTBALL

DUGOUTS CONTRACT

July 7, 2025 through June 30, 2026

BID #0013-57900

MIDDLE – HIGH SCHOOL SOFTBALL DUGOUTS CONTRACT Bid #0013-57900 - Sutton Public Schools 2 of 12

TABLE OF CONTENTS

Section I: Invitation for Bids

Section II: Bid Form

Section III: Bid Pricing Form

Section IV: Affidavit of Non-Collusion

Section V: OSHA-10 Certification

Section VI: Agreement

Section VII: Summary of Work

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1. Sutton Public Schools is accepting bids for MIDDLE – HIGH SCHOOL SOFTBALL DUGOUTS CONTRACT. Copies of the bid documents may be obtained from the Business Office, c/o Harrison McKinlay, Business Manager, 16 Putnam Hill Road, Sutton, MA during the regular business hours, Monday– Friday from 8:00 a.m. to 4:00 p.m.

2. All bids must be submitted in a sealed envelope marked as follows:

Harrison McKinlay, Business Manager

MIDDLE – HIGH SCHOOL SOFTBALL

DUGOUTS

BID #0013-57900

Bid envelopes should be delivered to the Business Office. Bids shall be accepted until 2:00 p.m.

on Friday, July 4th, 2025, at which time they will be opened. No bid shall be accepted or allowed to be altered after the time and date specified. Bids received after the deadline will be returned unopened. The Business Manager reserves his right to reject any and all bids, wholly or in part, and to accept bids deemed to be in the best interest of Sutton Public Schools.

3. The work includes, but is not limited to, instillation and oversight of the MIDDLE – HIGH SCHOOL SOFTBALL DUGOUTS project from July 7, 2025 through June 30, 2026.

4. Contract payment will be as indicated on the Bid Proposal. No bidder may withdraw its bid for a period of thirty (30) calendar days after the actual date of the opening of the bids.

5. The bidding and award of the contract shall be in full compliance with Section 39M inclusive of Chapter 30 of the General laws of the Commonwealth of Massachusetts as last revised.

6. The successful bidder shall supply all labor, materials and equipment necessary to complete the work hereinafter contained in the Contract Documents.

7. The bidder must demonstrate experience in the construction field, at least, three (3) similar work, and have been in business for, at least, five (5) years. Resumes (2–page maximum) for the proposed staff (manager, operators) and licenses must be provided with the bid, along with reference contact information for, at least, three (3) similar projects.

8. Sutton Public Schools reserves its right to reject any or all bids, or to accept any bid deemed by it to be in the best interest of the Sutton Public Schools’ MIDDLE – HIGH SCHOOL SOFTBALL DUGOUTS. Sutton Public Schools reserves its right to limit the extent of the work to keep within the limits of available funds.

SECTION I – INVITATION FOR BIDS

MIDDLE – HIGH SCHOOL SOFTBALL DUGOUTS CONTRACT Bid #0013-57900 - Sutton Public Schools 4 of 12

To: Sutton Public Schools, Sutton, MA, acting through its School Committee

The undersigned bidder declares as follows:

1. The only parties interested in this bid as Principals are named herein.

2. This bid is made without collusion with any other person, firm, or corporation.

3. No officer, agent, or employee of Sutton Public Schools is directly or indirectly interested in this bid.

4. The bidder has carefully examined the site of the proposed work and is fully informed and satisfied as to the existing conditions, the character and requirements of the proposed work, the difficulties attendant upon its execution and the accuracy of all estimated quantities stated in this bid.

5. Bidder has carefully read and examined the Contract Documents and the annexed proposed AGREEMENT herein and knows and understands the terms and provisions. Bidder agrees that if this bid is accepted, bidder will contract with Sutton Public Schools as provided in the copy of the Contract Documents.

6. This bid form, being part of said Contract Documents, and that the bidder will perform all of the work and furnish all the materials, equipment, tools, machinery, apparatus, and other supplies to complete the work needed.

7. The bidder will take in full payment of the lump sum or unit price applicable to each item of the work as stated in the following schedule.

8. All entries in the entire bid must be made clearly and include prices. Bid must be written in both words and figures. In case of discrepancy, the amount shown in words will govern.

Receipt of items 1–7 on the Bid Form is hereby acknowledged.

Authorized Signature:

Print Name:

Title:

Company:

Date:

Section II – Bid Form

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Total amount of bid for annual operations of Sutton Public Schools’ MIDDLE – HIGH SCHOOL

SOFTBALL DUGOUTS:

July 7, 2025 – June 30, 2026: $ (Amount in figures)

(Amount in words)

TOTAL AMOUNT (1)

YEAR:

(Amount in figures)

(Amount in words)

Authorized Signature:

Print Name:

Title:

Company:

Section III – Bid Pricing Form

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The undersigned certifies, under penalty of perjury, that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals.

In submitting this bid, I agree:

1. To hold my bid open for thirty (30) days after the date of bid opening;

2. To accept the provisions of the instruction to bidders; and

3. To enter into and accept a contract with Sutton Public Schools in an approved form, to perform and furnish all services scheduled in the Contract Documents for the contract price indicated in this bid and in accordance with the other terms and conditions of the Contract Documents.

Authorized Signature:

Print Name:

Title:

Company:

Section IV – Affidavit of Non-Collusion

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Chapter 30: Section 39S. Contracts for construction; requirements

The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed, or to be employed, in the work; that all employees to be employed at the worksite will have successfully completed a course in constructions safety and health approved by the United States Occupational Safety and Health Administration that is, at least, 10 hours in duration prior to the time the employee begins to work; and who shall furnish documentation of the successful completion of said course for each employee with the first certified payroll report.

Any employee found on a worksite subject to this section without documentation of successful completion of a course in safety and health approved by the United States Occupational Safety and

Health Administration that is, at least, 10 hours in duration shall be subject to immediate removal.

Authorized Signature:

Print Name:

Title:

Company:

Section V – OSHA-10 CERTIFICATION

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Article 1: Work

Article 2: Contract Times

Article 3: Contract Price

Article 4: Payment Procedures

Article 5: Contractor’s Representations

Article 6: Contract Documents

Article 7: Miscellaneous

Section VI – Agreement

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AGREEMENT

MIDDLE – HIGH SCHOOL SOFTBALL DUGOUTS

July 7, 2025 through June 30, 2026

BID #0013-57900

THIS AGREEMENT is dated as of the day of in the year 2025 by and between Sutton Public Schools in Sutton, MA, acting by and through its School Committee, duly authorized therefore, who acts herein solely for the Town of Sutton and without personal liability to itself (hereinafter “Sutton Public Schools”) and

(hereinafter “Contractor”).

Sutton Public Schools and Contractor, in consideration of the mutual covenants herein set forth, agree as follows:

ARTICLE 1: WORK

Contractor shall complete all work as specified or indicted in the Contract Documents. The work done and materials and equipment furnished shall be strictly pursuant to and in conformity with the Contract Documents.

ARTICLE 2: CONTRACT TIMES

The contract timeframe will cover the period beginning July 7, 2025 through July 31st, 2025. At Sutton Public Schools’ option, this contract may be extended for up to two additional months, with contract price increased by the escalation factor or other factors indicated in the Contractor’s bid.

ARTICLE 3: CONTRACT PRICE

Sutton Public Schools shall pay Contractor for completion of the work in accordance with the Contract Documents in current funds.

The total of the bid proposal that is accepted by Sutton Public Schools is:

(Amount in figures) (Amount in words)

ARTICLE 4: PAYMENT PROCEDURES

Contractor shall submit monthly applications for payment to Sutton Public Schools for a percentage completed of the total price amount agreed upon state.

ARTICLE 5: CONTRACTOR’S REPRESENTATIONS

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In order to induce Sutton Public Schools to enter into agreement, Contractor makes the following representations:

• Contractor has examined and carefully studied the Contract Documents (including any addenda issued).

• Contractor has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of any work.

• Contractor is familiar with and is satisfied as to all Federal, State and Local laws and regulations that may affect cost, progress, performance, and furnishing of any work.

• Contractor is aware of the general nature of work to be performed by Sutton Public Schools and others at the site that relates to the work as indicated in the Contract Documents.

• Contractor has given Sutton Public Schools written notice of all conflicts, errors, ambiguities, or discrepancies that the Contractor has discovered in the Contract Documents and the written resolution thereof by Sutton Public Schools is acceptable to Contractor, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of work.

ARTICLE 6: CONTRACT DOCUMENTS

The Contract Documents which comprise the entire agreement between Sutton Public Schools and Contractor concerning the work consist of the following:

• Invitation for Bid

• Contractor’s Bid Proposal

• Affidavit of Non–Collusion

• OSHA 10 Agreement

• This Agreement

• Summary of Work

ARTICLE 7: MISCELLANEOUS

No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment with release or discharge the assignor from any duty or responsibility under the Contract Documents.

Sutton Public Schools and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents.

Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding

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The Contractor will not discriminate against or exclude any person from participation herein on grounds of race, religion, color, sex, age, handicap status, national origin or sexual orientation; and that it shall take affirmative actions to ensure that applicants are employed and that employees are treated during their employment without regard to race, religion, color, sex, age, handicapped status, national origin or sexual orientation.

IN WITNESS WHEREOF, the parties hereto have caused these documents to be signed and sealed on the day and year first written above.

By:

Incorporated in the State of: Corporate Seal

President:

If a Corporation:

Treasure r

Secretary

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SUMMARY OF WORK

The summary of work includes all labor, materials, and equipment for the MIDDLE – HIGH SCHOOL SOFTBALL DUGOUTS of the Sutton Public Schools as described below. The summary of work shall include but not be limited to the following.

GENERAL

Procure local city permits, any permits/approval fees will be handled on a time and material basis and meet and coordinate the inspection process.

Provide temporary toilets and dumpsters to remove all construction debris around the work area for the duration of our project.

Site prep, (2) 24 x 11’ prepped areas, with 3/4” gravel under slabs 5 ton. Remove any excess material to onsite disposal area.

Structural concreate slabs (2) 24 x 11’ slabs with 5” thickness with 12” thick perimeter ring and (2) 12” thick footings. The material should be 3000 PSI & ¾ aggregate including wire mesh.

Furnish and install pressure treated lumber, galvanized hangers and fasteners and T1-11 primed siding.

PVC trim, rakes, and corner boards.

Furnish and install clean backfill for under, around, and on top of the new piping and then backfill the remainder of the trench with native material if its suitable for reuse.

Furnish and install asphalt shingles, with shingle manufacture warranty

Furnish and install (2) wooden benches

Furnish and install primer coat and finish coat

Restore the landscaping by spreading out loam and grass seed.

Section VII – Summary of Work