Microfiche Scanning machine~3.docx
DOCX document 17 KB Posted
- Attached to
- OWR Microfiche Scanner
- Solicitation number
- 26-422DNR-WTRRE-B-49546
- Issued by
- St. Clair County, Illinois
About this file
This document is a procurement solicitation from the Illinois Department of Natural Resources (IDNR) Office of Water Resources seeking to acquire a specialized microfiche/microfilm scanning and viewing machine. The procurement is for a new, unused machine capable of reading various media formats including 16/35mm film, fiche, aperture cards, and micro-opaques, with specific technical requirements for camera resolution (minimum 26 megapixels), optical zoom capabilities, and computer interface compatibility with Windows 10 and 11. The machine will be delivered to IDNR headquarters in Springfield, IL, with in-person training required for a minimum of 3 hours on-site.
The solicitation specifies detailed technical requirements for the scanning machine, including advanced software features such as multi-level blip search, image editing, PDF/TIFF/JPEG conversion capabilities, and network/cloud integration. The vendor must provide product literature, include shipping costs in the bid, and offer a minimum one-year warranty covering parts and labor, along with a one-year software license and user manual. Shipping will be F.O.B., and alternative or "or equal" submissions are permitted with the burden of proof for equivalency resting on the bidder. The machine is intended to digitize existing microfilm records, creating digital files for preservation and easier access.
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| File | Type | Posted |
|---|---|---|
| stand terms and conditions~45.pdf |
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Text version
The Office of Water Resources seeks the procurement of a new microfiche/microfilm scanning/viewing machine. This machine will be utilized to read existing microfilm records and create digital files from this media. In-person training for the machine will be at the IDNR headquarters in Springfield, IL located at One Natural Resources Way, Springfield, IL 62702.
Vendor shall provide product literature with the quote. Shipping costs to be included with bid. Product must be new, unused and free from defects. Shipping F.O.B. The use of a brand name is for describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Or Equal submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder.
The microfiche machine shall meet the following requirements:
Media Formats:
The microfiche scanner must be able to Read the following media formats
1) Blip reading. Must be able to read indexed “blips” for all film types.
2) 16/35mm cartridge roll film
3) 16/35mm M cartridge roll film
4) Fiche and jacketed fiche
5) Micro-opaques
6) Aperture Cards
7) Positive and negative images
8) Color documents
Camera Requirements:
1) Min. 26 megapixel camera
2) Optical Zoom of 5x-105x
3) Color camera capable of reading and printing color images
Computer Interface requirements:
1) Must be compatible with Windows 10 and 11 (32 bit and 64-bit), Editions: Enterprise/Professional/Home
2) Must have a USB-3 port to allow interface with USB thumb drives
3) Have network capabilities to connect to a local computer or network computer interface.
Software and Key features:
The following features must be provided by the machines hardware and/or software
1) 1,2, & 3 level Blip search and sensing.
2) Auto-rewind and Auto-stop
3) Be able Spot Edit (cleaning images and redaction capabilities)
4) Merge clips to one page
5) Be able to Straighten/crop/scan/save/print in PDF, TIFF, JPEG
6) Auto-adjust brightness, and contrast
7) Be able to print, scan to email, export, cloud (OCR and Text search)
8) Be able to save images to local, network, and cloud drives.
9) Be able to also view and create single and multipage PDF files.
Warranty and Support:
1) Minimum 1-year warranty on parts and labor
2) Remote Training and installation
3) On-site Installation and Training (Min. 3 hours of training)
4) Minimum 1 years subscription/license for scanner interface software
5) Provide a minimum of 1 copy of the Owner/User’s manual
File details come from the government source that posted it. Updated .