Micro Boiler Maintenance Statement of Work_Draft.pdf

STATEMENT OF WORK (SOW)

Bldg 318, 309, & 237 Hot Water Boiler Service & Repair Opera�ons & Engineering Group, OFPM Gaithersburg, MD

Statement of Work

Semi-Annual Hot Water Generating Boiler Inspections

Buildings 237, 309, 318

NIST, Gaithersburg, Maryland

NIST-OFPM has a recurring need for a multi-year, semi-annual water heating boiler preventive maintenance and servicing in multiple buildings to ensure that the boilers are in good operating condition for year-round operations. There is an operational risk for the NIST Gaithersburg campus to lose a boiler in two of the three buildings where no back-up boilers is available.

This contract will be a multi-year contract.

Objectives:

The objective is to obtain a qualified boiler serving company conforming to the particular equipment requirements.

Tasks:

Generally:

1. The contractor shall provide all the necessary services, including labor, materials, equipment, supplies and supervision as necessary to fulfill the requirements of this contract.

2. Contractor will conduct preventive maintenance on all contracted equipment semi-annually generally in the March/April and October/November timeframes.

3. The contractor will provide current certification of being a factory authorized and certified servicing agent for Lochinvar boilers.

a. Contractor will provide Lochinvar factory training certificate for any technician serving equipment on this contract.

b. Contractor will provide this information at award of each succeeding option year at award.

4. Contractor will respond to out of service calls / repair calls within 24 hours of notification for all contracted equipment.

5. Contractor will provide valid WSSC Gas Card for any technician servicing equipment on this contract.

a. Contractor will provide this information at award of each succeeding option year at award.

6. Contractor will supply normal and OEM recommended replacement parts and supplies for each service visit as part of the contract annual cost.

7. Contractor will provide an annual duty hours hourly labor rate and over-time rate for other than normal preventive maintenance for each option year of this contract.

a. Only repairs, other than normal preventive maintenance, specifically authorized by COR will be performed.

8. In addition to notifying COR, Contractor will provide a written statement of required repairs and repair parts for other than normal preventive maintenance items.

a. Each repair will be fully identified by boiler manufacture and location.

Opera�ons & Engineering Group, OFPM Gaithersburg, MD

9. Contractor will email preventive maintenance servicing actions and results to COR within 1 week of completed service.

a. Each boiler will have a separate report listing boiler by manufacture / NIST number, if applicable, and building.

b. Report will provide technicians name and date of service.

10. Contractor will have technicians green badged for NIST Gaithersburg site access.

Equipment:

The following equipment will be serviced on this contract:

Building 237 RM 109

Lochinvar Model KBN501 S/N 1716105742125

Building 318 RM C105

Lochinvar Model HEX3080 S/N 2205 127989777

Lochinvar Model HEX3080 S/N 2205 127989778

Building 318 RM 106

PVI Model 250 N 225A-TP S/N 0612134407

** Preventive maintenance on the electrical and natural gas burner and components only.

Building 309 RM 110

Weil McClain 80 Series Boiler WM BH-680-W

Beckett Burner w/ CDS-1 Controls

** Preventive maintenance for all services (natural gas, water) from after service isolation valve.

** Electrical service maintenance is from the first connection to boiler.

Preventive Maintenance:

Opera�ons & Engineering Group, OFPM Gaithersburg, MD The following will generally be the preventive maintenance items conducted on listed equipment.

I. Additional checks and service items can be incorporated or changed with agreement and consent of COR as required:

Lochinvar Boilers:

• Secure equipment per OSHA Lock out/ Tag out.

• Disassemble unit.

• Pull, clean, and inspect fan; / Re-install fan.

• Pull, clean, and inspect burner/ Re-install burner.

• Replace igniters and flame sensors on unit.

• Clean heat exchanger

• Check condition of all components.

• Start unit, check draft, gas pressure and temperatures.

• Run combustion analysis on units and adjust per specifications.

• Report problems to customer, quote additional repairs if required.

PVI Water Heater:

• Adjusting Burner Using Combustion Analyzer

• While the burner is firing utilize a combustion analyzer in the vent near the burner, adjust the gas pressure regulator as required to match the manifold pressure shown on the burner data decal.

• Check for obstruction of combustion air and ventilating air flow.

• Inspect and checkout the burner ignition, control system, and fuel valve operation (for tight

• close-off).

• Check the flame and ignition electrodes.

• Examine the venting system for proper connections, alignment and corrosion.

• Clean blower inlet.

• Inspect and clean the blower wheel when necessary.

• Check fan wheel for free rotation

• Check wiring for loose connections and burned wires.

Weil McClain 80 Series Boiler and Natural Gas Burner & Controls:

• Inspect boiler area.

• Inspect boiler interior & jacket door gaskets.

• Clean condensate trap.

• Check all piping for leaks.

• Check air openings.

• Flue vent system and air piping.

• Check water system.

• Check expansion tank(s).

Opera�ons & Engineering Group, OFPM Gaithersburg, MD

• Inspect ignition electrode.

• Check ignition wiring.

• Check all boiler wiring.

• Check control settings.

• Perform startup and checks.

• Check low water cutoff.

• Check burner flame.

• Check flame signal.

• Check blower speeds.

• Natural gas firing rates and corresponding blower speeds

• Check flue gas temperature.

• Manual Test Mode for Boilers.

• 3 Way Valve Test. (Combi Model Only)

• Check Inlet gas pressure.

• Check Internal circulation pump.

• Check boiler relief valve.

• Reinstall jacket door after servicing.

• Check Inlet gas pressure.

Badging

1. The Contractor(s) shall be on the NIST grounds only between the hours of 6:30 a.m. and 6:00 p.m. (normal work hours) on normal Federal workdays.

i. Should the Contractor(s) desire to work at times other than those specified above, the dates and hours must be scheduled at least fourteen (14) working days in advance and approved by the NIST Security Office through the Contracting Officer.

ii. After hours work will require a government escort 100% of the time.

iii. Non- U.S. citizens to be employed under this contract must have official legal status in the U.S.

2. Contractor personnel are required to wear identification badges at all times on the NIST grounds.

3. The gate “C” at the National Institute of Standards and Technology site shall be used for material supply and personnel by the Contractor and subcontractors unless otherwise directed by the COR or during out of hours access.

4. The contractor agrees that they are the primary authority in getting their personnel badges for site access.

i. The contractor will within 5 days of Notice to Proceed provide to the COR a complete list of personnel requiring badging.

a. Contractor will provide legal names as shown on official identification (driver’s license, state ID).

b. Contractor will identify any non-resident aliens to begin the additional verification requirements for access.

c. Contractor will provide all contractor and sub-contractor personnel position descriptions for all names submitted.

d. Contractor is advised to include delivery drivers and other supervisory staff for contractor and any sub-contractors.

5. Contractor will be responsible for ensuring all personnel being submitted for badging have a daily monitored, and active email address.

6. Contractor will be provided an electronic “- OFPM NIST Associate Badge Application and OF-306 Form” that each submitted employee is required to fill out.

a. Contractor will return all completed forms within 10 workdays.

b. Contractor is responsible for ensuring all fields are complete and information is correct.

c. Forms can only be returned electronically by password protecting the forms individually. Contractor and COR will coordinate on password to be used.

i. Password changes will be communicated immediately.

7. Contractor is advised the fingerprinting process has recently changed at NIST.

i. Effective January 1, 2023, all fingerprinting actions, to include those fingerprints captured for hiring actions (EQIP) and those captured for Badging, will be completed using the US Access credentialing system located in the Badge office at NIST Gaithersburg or other US Access Share Service locations. To facilitate this, all Federal Employees, Associates, and Contractors who require a PIV, PIV-I

Opera�ons & Engineering Group, OFPM Gaithersburg, MD or Facility Access Credential will need to be enrolled in the US Access system by requesting an appointment for an enrollment within the US Access scheduler.

9. Paper Visitors Passes are limited to a 10-visit limit on a rolling 365 day period. Paper Visitors Passes should not be used unless no other option is available.

i. 10 pass limit includes authorizations to visit submitted but not utilized.

ii. 10 pass limit is not for the calendar year, but a year from first issuance.

Deliverables for Review

1. Contractor will provide a health and safety plan within 10 days of contract award.

2. Contractor will provide bond certificate and certificate of insurance (COI) with Safety Plan, or within 10 days of contract award; if required.

3. Notice to Proceed (NTP) will be issued upon approval of health & safety plan, COI, and bond certificate have been submitted and approved and after Kick-off meeting, if there are no outstanding issues.

Period of Performance

The period of performance is a base period of one (1) year with up to three 1-year option periods.

Reports & Submittals

1. Deliver all reports, repair proposals, and submittals to the COR, at National Institute of Standards and Technology, Operations Engineering Group, 100 Bureau Drive, Building 301, Room A120, Gaithersburg, MD 20899-1952.