miami-dade RPQ_No_104035.pdf

Public Housing and Community Development 701 NW 1st Court 16th Floor Miami FL 33136

MIAMI-DADE COUNTY, FLORIDA

REQUEST FOR PRICE QUOTATION (RPQ)

Contract No: MCC 7360 Plan RPQ No: 104035

INVITATION TO BID

A RPQ has been issued for the work identified below. If you are interested in submitting a bid for this project, please submit your bid via Sealed Envelopes, attention to HCD at 701 NW 1st Court, 16th Floor, Miami, FL 33136 no later than 8/25/2026 at 10:00 AM. If you have any questions, contact Antonio Mena at 7864694214.

This RPQ is issued under the terms and conditions of the Miscellaneous Construction Contracts (MCC) Program MCC 7360 Plan.

RPQ DETAILED BREAKDOWN

Bid Due Date: 8/25/2026 Time Due: 10:00 AM Submitted Via: Sealed Envelopes Estimated Value: $60,000 (excluding Contingencies and Dedicated Allowances) Project Name: Annie Coleman 15 Courtyard Light Fixtures Upgrade Project Location: 2200 NW 57 St. and 5575 NW 27 Ave.

License Requirements: Primary: Electrical Contractor Scope of Work: (Contractor must obtain and submit all permits prior to performing any work).

This project is to replace courtyards light fixtures to an existing multi-family residential development, Annie Coleman 15 (FL5-015), located at 2200 NW 57th Street, Miami, Florida 33142 and 5575 NW 27th Avenue, Miami, Florida 33142. Scope of work includes the replacement of courtyards light fixtures as depicted on construction documents prepared by prepared by Genesis Fortune, LLC Consulting Engineering and Miami-Dade County Project Manual.

The Contractor shall be responsible for all job tasks associated with the successful work of the stated scope of work, as required and approved by an authorized HCD representative. Tasks, clean-up, and removal of all items not specifically mentioned in the scope, but which are obviously required for an operable/functional system shall be included without additional cost to HCD. The Contractor shall arrange for his/her own storage facility (if needed). The Contractor shall leave the site free and clear of all debris. The Contractor is responsible for providing all materials, labor, equipment, and permits/inspection fees (when necessary) for the total completion of this work. All work shall be performed in the best standards of workmanship and shall be in accordance with Florida Building Code, all national, state, county, and municipal codes, rules, guidelines, regulations, and departments having jurisdiction.

Document Pickup: Contact: Phone No: Date: 1/1/1900 Location:

Pre-Bid Meeting:: YES Mandatory: YES Date: 8/12/2026 Time: 10:00 AM Location: 2200 NW 57 Street, Miami, Florida 33142

Site Meeting: YES Mandatory: YES Date: 8/12/2026 Time: 10:00 AM Location: 2200 NW 57 Street, Miami, Florida 33142

Bid shall be submitted to: Contact: HCD Address: 701 NW 1st Court, 16th Floor, Miami, FL 33136 Email: Antonio.Mena@MiamiDade.gov FAX # : 786-469-4151

Type of Contract: Single Trade Method of Award: Lowest Responsible Bidder Method of Payment: Lump Sum Insurance Required: YES

Additional Insurance Required: NO If Yes - Minimum Coverage:

Performance & Payment Bond Required: NO Bid Bond Required: YES

Davis Bacon: YES Maintenance Wages: NO AIPP: NO Amount:

DBE Participation: NO Percentage: 0.00% DBE Subcontractor Forms Required: NO SBE-S Requirements NO Percentage: 0.00% SBE-Services Commodity Set-Aside NO If Yes, Service =

SBE-G Requirements NO Percentage: 0.00% SBE-Goods Commodity Set-Aside NO If Yes, Goods = Liquidated Damages: YES $$ Per Day: $200.00 For RPQ's less than $10,000, if no LD rate is specified, the County reserves the right to assess actual damages in lieu of LDs.

Design Drawing Included: YES Shop Drawing Included: NO Specifications Included: YES Anticipated Start Date: 9/28/2026 Calendar Days for Project Completion: 90 Comments: SEALED BIDS for the project designated below will be received for and on behalf of MIAMI-

DADE COUNTY, BY HOUSING AND COMMUNITY DEVELOPMENT, ADMINISTRATIVE

SERVICES DIVISION, 701 NW 1st Court, 16th Floor, Front Desk, Miami, Florida 33136 Until 10:00 A.M. Local time, Tuesday August 25, 2026, where they will be publicly opened and read aloud.

Bids/Proposals received after the first Bid/Proposal envelope or container has been opened will not be opened or considered. The responsibility for submitting a Bid (Proposal response to RPQ) to the Housing and Community Development on or before the stated time and date is solely and strictly the responsibility of the bidder.

Housing and Community Development is not responsible for delays caused by any mail, package or courier service, including the U.S. Mail or caused by any other occurrence.

Contract Amount:

HCD has designated the amount of $100,000.00 to fund this project / contract. The funds assigned for the amount of $100,000.00 are for HCD Budget purposes and not an indication of work to be provided to the Contractor under this contract.

Bidder’s License Requirements:

Bidders must hold at the time of bid submission (and maintain same throughout duration of the contract) a current valid license. See Sec. 2.12, MCC 7360 PLAN as checked below:

Certificate of Electrical Contractor issued by the State of Florida Construction Industry Licensing Board or the Miami-Dade County Construction Trades Qualifying Board, or have a State of Florida Certified Electrical Contractor’s License.

Section 3:

This is a Section 3 covered activity. Section 3 requires that job training and employment opportunities be directed to low- and very-low-income persons and contracting opportunities be directed to businesses that are owned by, or that substantially employ, low- or very-low-income persons. FAILURE TO PROVIDE SECTION 3 DOCUMENTS ON OR BEFORE HCD

REQUESTED DUE DATES MAY RENDER BID NON-RESPONSIVE.

Cone of Silence:

Miami-Dade County''s "Cone of Silence", Ordinance 98-106 (Section 2-11.1(t) of the Code) approved by the Board of County Commissioners as of July 21, 1998, and amended Jan. 29, 2002, is adopted herein. This ordinance specifically prohibits communication in regard to this bid solicitation with County staff except by written means with copy filed with the Clerk of the Board.

Certain exceptions are made such as oral communications during pre-bid conferences and communications with those persons defined in the ordinance regarding matters of process or procedure already contained in the solicitation document. HCD staff and bidders may communicate orally while a bid is in progress and prior to award of bid to clarify Section 3 definitions, requirements and business preference procedures, pursuant the Miami-Dade Commission on Ethics ruling on March 10, 2004. Under MCC 7360 PLAN, the “Cone of Silence” takes effect upon advertisement for bids and terminates when recommendation for Award is made by Housing and Community Development. The ordinance is attached in Section 00999-3. (Note that Section 3 coordinator is not in Cone of Silence).

Contractor Registration and Award:

Any contractor not registered to participate in the County’s miscellaneous construction contract (MCC) program – 7040 & 7360 Plan but interested in bidding and being awarded work for HCD, must be registered and approved by the Strategic Procurement Department (SPD), in order to be able to receive an award. To register contractors must contact SPD, Vendor Services Section - MCC 7040 / 7360, 111 N.W. 1st Street, 13th Floor, Miami Florida 33128, 305-375-5773.

Notwithstanding the above, it is highly recommended that contractor be registered before the date of the bid opening.

Subcontractors – Race, Gender and Ethnic Makeup of Owners and Employees:

Pursuant to Sections 2-8.1, 2-8.8 and 10.34 of the County Code (as amended by Ordinance No.

11- 90), for all contracts which involve the expenditure of one hundred thousand dollars ($100,000) or more, the entity contracting with the County must report to the County the race, gender and ethnic origin of the owners and employees of its first tier subcontractors using the Subcontractor/Supplier Listing form. In the event that the successful bidder demonstrates to the County prior to award that the race, gender and ethnic information is not reasonably available at that time, the successful bidder shall be obligated by contract to exercise diligent efforts to obtain that information and to provide the same to the County not later than ten (10) days after it becomes available and, in any event, prior to final payment under the contract (Refer to Document 00999-3, item #3).

Bid Guarantee:

Bid Guarantee shall accompany each bid in excess of $25,000 in the amount of 5% of Base Bid, in accordance with Instructions to Bidders. The bid guarantee may be a certified check, bank draft, U.S. Government Bonds at par value, or a bid bond secured by a surety company acceptable to U.S. Government and authorized to do business in the state where the work is to be performed.

Performance and Payment Bond:

A 100% Performance and Payment Bond is required if: the total Bid, including contingency (10% of Base Bid) and HCD allowances (if applicable) exceeds $100,000.00.

Waivers and rejection of bids:

The County, at its sole and absolute discretion, reserves the right to waive any informalities or irregularities in any bid, or to reject any or all bids prior to contract award. Refer also to Document 00100 – Instructions to Bidders, Section 1.09 and 1.10 and Document 00300 – Form of Bid.

Mandatory Pre-Bid Meeting:

A mandatory pre-bid meeting will be held at 2200 NW 57 Street, Miami, Florida 33142 on August 12, 2026, at 10:00 A.M.

The County reserves the right to waive any informalities or irregularities in any bid, or to reject any or all bids. Bids from any person, firm, or corporation, ever in default upon any agreement with the County will be rejected.

Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.

DAVIS BACON WAGES DO NOT APPLY TO THIS CONTRACT.

Contractor(s) shall obtain free electronic copies of the Bid documents at the following link:

https://app.box.com/s/b49yngv9w3f14xvh5i149zrcz0d5g1qd

Contractor’s inability to access this web site shall not be considered just cause for a bid protest. It is the responsibility of the contractor(s) to advise HCD in writing, a minimum of fourteen (14) calendar days before the bid opening, of any difficulty in accessing above link and obtaining printed bid documents from HCD.

IF YOU HAVE ANY QUESTIONS,

CONTACT HCD

Project Manager: Antonio Mena E-mail: Antonio.Mena@miamidade.gov

FOR SECTION 3 RELATED QUESTIONS

PLEASE CONTACT SECTION 3 COORDINATOR

E-mail: Section3@miamidade.gov

FOR PROCUREMENT RELATED QUESTIONS

HCD Procurement Contact: Barry Cowvins E-mail: bcowvin@miamidade.gov

DISCLOSURE:

• Contractor shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners principals or subcontractors. Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may issue thereon. Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.

The Contractor shall furnish to Public Housing and Community Development, 701 NW 1st Court, 16th Floor, Miami FL 33136, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

a. If applicable should include coverage required under the U.S. Longshoremen and Harbor Workers’ Act (USL&H) and/or Jones Act for any activities on or about navigable water.

B. Commercial General Liability in an amount not less than $300,000 per occurrence, and $600,000 in the aggregate.

Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage.

*Under no circumstances are Contractors permitted on the Aviation Department, Aircraft Operating Airside (A.O.A) at Miami International Airport without increasing automobile coverage to $5 million. Only vehicles owned or leased by a company will be authorized. $1 million limit applies at all other airports.

VERIFICATION OF EMPLOYMENT ELIGIBILITY (E-VERIFY):

By entering the Contract, the Awarded Bidder becomes obligated to comply with the provisions of Section 448.095, Florida Statute, titled "Verification of Employment Eligibility." This includes but is not limited to utilization of the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of all newly hired employees by the Awarded Bidder effective, January 1, 2021, and requiring all Subcontractors to provide an affidavit attesting that the Subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply may lead to termination of this Awarded Bidder, or if a Subcontractor knowingly violates the statute, the subcontract must be terminated immediately.

Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. If this Contract is terminated for a violation of the statute by the Awarded Bidder, the Awarded Bidder may not be awarded a public contract for a period of one year after the date of termination, and the Awarded Bidder may be liable for any additional costs incurred by the County resulting from the termination of the Contract. Public and private employers must enroll in the E-Verify System (http://www.uscis.gov/e-verify) and retain the I-9 Forms for inspection.