miami-dade 20260136_-_Invitation_To_Bid.pdf

Department of Transportation and Public Works Capital Improvements Division 111 NW 1st Street, Suite 1410 Miami FL 33128

MIAMI-DADE COUNTY, FLORIDA

REQUEST FOR PRICE QUOTATION (RPQ)

Contract No: MCC 7360 Plan RPQ No: 20260136

INVITATION TO BID

A RPQ has been issued for the work identified below. If you are interested in submitting a bid for this project, please submit your bid via Sealed Envelopes, attention to Clerk of the Board Office at 111 NW 1st Street, 17th Floor Miami, FL 33128 no later than 9/23/2026 at 02:00 PM. If you have any questions, contact Jean Bernard Philippeaux at 3053752930.

This RPQ is issued under the terms and conditions of the Miscellaneous Construction Contracts (MCC) Program MCC 7360 Plan.

RPQ DETAILED BREAKDOWN

Bid Due Date: 9/23/2026 Time Due: 02:00 PM Submitted Via: Sealed Envelopes Estimated Value: $3,814,426 (excluding Contingencies and Dedicated Allowances) Project Name: Streetlight Maintenance – South Central Zone Project Location: Refer to Appendix C to the Special Provision License Requirements: Primary: Electrical Contractor Scope of Work: (Contractor must obtain and submit all permits prior to performing any work).

The work under this Contract consists of providing comprehensive streetlight maintenance services throughout Miami-Dade County for a designated zone, as defined in this Request for Price Quotation (RPQ). The Contractor shall furnish all required supervision, labor, materials (except as otherwise specified), tools, and equipment necessary to perform all operations associated with the maintenance of the Streetlight System.

The work includes patrolling and maintaining designated streetlight systems along Miami-Dade County and Florida Department of Transportation (FDOT) corridors, as well as reporting system conditions and deficiencies in accordance with specified requirements. The Contractor shall be responsible for repairing and replacing streetlight components, replacing items under warranty claims, responding to emergency outages and knockdowns, and addressing urgent issues to restore the system to normal operation. Preventive maintenance activities shall also be performed to ensure the continued reliability and functionality of the Streetlight System. As part of this Contract, the Contractor will receive Inspection Reports identifying deficient items that must be addressed prior to the commencement of construction projects, as well as quarterly FDOT Maintenance Rating Program (MRP) Reports identifying deficiencies to be corrected within specified timeframes.

In addition to the maintenance responsibilities described herein, the Contractor shall remove all unpermitted or expired permitted signs, banners, and electronic devices or components encountered within the limits of the work. All work shall be performed in accordance with Article 715ME and the Special Provisions of the Construction Specifications.

The Streetlight System to be maintained under this Contract consists of an estimated 4,732 streetlights, forming part of a larger system of approximately 28,500 streetlights within Miami- Dade County. Detailed information regarding the specific circuits/corridors, streetlight information, and total streetlight light fixtures included in this Contract is provided in Appendix X and/or the Special Provisions. The number of fixtures and assigned corridors may be increased, decreased, removed, or reassigned as new corridors are incorporated into the system or existing corridors are modified, as directed by the Engineer. The Engineer reserves the right to assign work deemed to be major repairs at any location within Miami-Dade County to either the awarded Contractor or another contractor.

The Successful Bidder (Contractor) is to assume the existing roadway system conditions at the time of commencement of the work. The Bidder is encouraged to examine the contract documents and the corridors that are a part of the contract carefully before submitting a proposal.

Failure on the part of the bidder to completely or properly evaluate any factors of costs prior to bidding cannot form a basis for additional compensation if awarded the Contract.

Document Pickup: Contact: DTPW Capital Improvements Division

Phone No: (305) 375-2930 Date: 8/21/2026

Location: 111 NW 1st. Street, Miami Florida 33128 Suite 1410

Pre-Bid Meeting:: YES Mandatory: No Date: 9/3/2026 Time: 10:00 AM

Location: Virtual PreBid Meeting-See notes below

Site Meeting: No Mandatory: No Date: Time:

Location:

Bid shall be submitted to: Contact: Clerk of the Board Office Address: 111 NW 1st Street, 17th Floor Miami, FL 33128 Email: clerkbcc@miamidade.gov FAX # : 305-375-2931

Type of Contract: Single Trade Method of Award: Lowest Responsible Bidder Method of Payment: Scheduled Monthly Payments Insurance Required: YES

Additional Insurance Required: NO If Yes - Minimum Coverage:

Performance & Payment Bond Required: YES Bid Bond Required: YES

Davis Bacon: NO Maintenance Wages: NO AIPP: NO Amount:

DBE Participation: NO Percentage: 0.00% DBE Subcontractor Forms Required: NO SBE-S Requirements NO Percentage: 0.00% SBE-Services Commodity Set-Aside NO If Yes, Service = SBE-G Requirements NO Percentage: 0.00% SBE-Goods Commodity Set-Aside NO If Yes, Goods = Liquidated Damages: YES $$ Per Day: $2,529.00 For RPQ's less than $10,000, if no LD rate is specified, the County reserves the right to assess actual damages in lieu of LDs.

Design Drawing Included: NO Shop Drawing Included: NO Specifications Included: NO Anticipated Start Date: 12/14/2026 Calendar Days for Project Completion: 1095 Comments: Pursuant to Section 2-8.10 of the Code of Miami-Dade County, this Contract is subject to a user access fee under the County’s User Access Program (UAP) in the amount of two percent (2%).

All construction services provided under this contract are subject to the 2% UAP. This fee applies to all Contract usage whether by County Departments or by any other governmental, quasi-governmental or not-for-profit entity. From every payment made to the Contractor under this contract (including the payment of retainage), the County will deduct the two percent (2%) UAP fee provided in the ordinance and the Contractor will accept such reduced amount as full compensation for any and all deliverables under the contract. The County shall retain the 2% UAP for use by the County to help defray the cost of its procurement program. Contractor participation in this pay request reduction portion of the UAP is mandatory.

Provided, however, UAP shall not be applicable for total contract values, inclusive of contingency and allowance accounts, of less than five hundred thousand dollars ($500,000.00).

Liquidated Damages:

Disregard the Liquidated Damages quantity above and refer to Article 1.25 of Supplementary Conditions.

License Requirements:

A. Certificate of Competency Requirement:

1. At the time of Bid and pursuant to the requirements of Section 10-3 of the Code of Miami-Dade County, Florida and these Solicitation and Contract Documents, the Bidder must hold a valid, current, and active Certificate of Competency from the County’s Construction Trades Qualifying Board as an Electrical Contractor; or

2. Certification, as an electrical contractor provided by the State of Florida Electrical Contractors Licensing Board, pursuant to the provisions of Section 489.511 of the Florida Statutes (F.S.).

B. Additional Contractor Requirements:

1. In addition to the license(s) required of Contractor, all personnel engaged in installing, modifying, repairing, removing or maintaining roadway lighting systems or any other electrical/electronic device in Miami-Dade County must:

a. Perform work under the direction of a Master Electrician that is present at the job site or able to respond within 4 hours of notification.

b. Each crew shall consist of a minimum of one journeyman electrician possessing a valid journeyman electrician’s license pursuant to Section 489.5335, Florida Statutes with an IMSA

Roadway Lighting (Level I) certification, and a minimum of one electrician’s helper. The journeyman electrician and electrician’s helper must have knowledge, experience, and training in the maintenance and repair of Lighting Systems.

C. Experience Requirement:

1. The Bidder must demonstrate that it has full-time personnel with the necessary experience to perform the Project’s Scope of Work. This experience shall include work in successfully completed projects performed by the identified personnel whose bulk of work performed in the Public Right-of-Way is similar in detail to the Project’s Scope of Work described in these Solicitation Documents. Demonstrate the experience requirement by:

a. Providing a detailed description of at least three (3) projects similar in detail to the Project’s Scope of Work described in these Solicitation Documents and in which the Bidder’s identified personnel is currently engaged or has completed within the past five years. List and describe the aforementioned projects and state whether the work was performed for the County, other government clients, or private entities. The description must identify for each project:

1) The identified personnel and their assigned role and responsibilities for the listed project

2) The client name and address including a contact person and phone number for reference

3) Description of work

4) Total dollar value of the contract

5) Contract duration

6) Statement or notation of whether Bidder’s referenced personnel is/was employed by the prime contractor or subcontractor, and

7) For completed projects, provide letters of certification of final acceptance or similar project closure documentation issued by the client and available Contractor’s performance evaluations;

or

b. Pursuant to Section 255.20, F.S., the County may consider a bid from a Bidder in good standing, meeting the license requirements above, that has been prequalified and considered eligible by the Florida Department of Transportation (FDOT) under Section 337.14, F.S. and Chapter 14-2, Florida Administrative Code, to perform the work described in the Contract Documents. Contractors seeking consideration under this Paragraph shall submit along with the Bid Documents for review and consideration, current copy(ies) of their FDOT Certificate(s) of Qualification in the Electrical Work Class, Certification of Work Underway, and Status of Contract(s) On Hand.

Insurance Requirements:

The Contractor shall furnish Certificates of Insurance to the County prior to commencing any operations under this Contract. The certificates shall clearly indicate that the Contractor has obtained insurance, in the type, amount and classification required by these Contract Documents.

-Worker’s Compensation Insurance as required by Florida Statute 440.

-Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate, not to exclude Products and Completed Operations. Miami- Dade County must be shown as an additional insured with respect to this coverage.

-Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage.

-Umbrella Liability Insurance in an amount not less than $3,000,000 per occurrence, and $3,000,000 in the aggregate.

a. If Excess Liability is provided must be follow form of the General Liability policy.

Bid Documents:

Bidding documents may be obtained from the Miami-Dade County Department of Transportation and Public Works, Capital Improvements Division, located at 111 NW 1st Street, 14th Floor, Miami, Florida 33128, for a non-refundable fee of fifteen dollars ($15.00) per USB drive. Payment must be made by company check, cashier’s check, or money order payable to “Miami-Dade County, Department of Transportation and Public Works.”

Alternatively, bidding documents are available for free download at:

https://www.miamidade.gov/apps/isd/StratProc/Home/CurrentSolicitations

Addendums - RFI''S All RFI requests should be e-mailed to jeanbernard.philippeaux@miamidade.gov while copying the Clerk of the Board (clerkbcc@miamidade.gov). The Department of Transportation and Public Works has made changes with regard to how addendums and requests for information (RFI) will be sent to document holders. Be advised that Solicitation Documents, Addendums, RFI’s, and the document holders list (bidder’s list) are now available to view online at the following web address:

https://www.miamidade.gov/apps/isd/StratProc/Home/CurrentSolicitations

Therefore, during the advertisement period, the Department will not be sending these documents via certified mail. All document holders must provide an e-mail address. The Department will only be sending addendums and RFI’s by e-mail and posting online at the aforementioned link. The bidders list will be updated every Friday during the advertisement phase of the contract. Please be aware that acknowledgment of receipt of all addendums and RFI’s remain a requirement when submitting bids.

Vendor Registration:

Due to the new Vendor Registration procedures of the Internal Services Department, Procurement Management Division, updated definitions along with the “Affirmation of Vendor Affidavits” has been added to the Bid Submittal Package. The successful bidder must be registered under this new procedure prior to award.

PRE-BID - BID SUBMITTAL DUE DATE:

Pre-Bid Conference date, time and location: Thursday, September 3, 2026, at 10:00 A.M., Non- Mandatory Pre-Bid Meeting will be conducted via teleconference in Microsoft Teams. Those interested in attending, please use the telephone number and access code below:

Telephone No. 1 786 628 2782 Phone Conference ID: 530 252 812#

Bid Due Date, Opening Time & Location:

Bid Submittal Time and Location: Wednesday, September 23, 2026, 2:00 PM, at 111 NW 1st Street, 17th Floor, Clerk of the Board Office.

Bid Opening immediately after in the 18 Floor.

SPD department will process it as a “No Measure” ( no SBE Measure)

DISCLOSURE:

• Contractor shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners principals or subcontractors. Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney’s fees which may issue thereon. Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.

The Contractor shall furnish to Department of Transportation and Public Works, Capital Improvements Division, 111 NW 1st Street, Suite 1410, Miami FL 33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

a. If applicable should include coverage required under the U.S. Longshoremen and Harbor Workers’ Act (USL&H) and/or Jones Act for any activities on or about navigable water.

B. Commercial General Liability in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate.

Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage.

*Under no circumstances are Contractors permitted on the Aviation Department, Aircraft Operating Airside (A.O.A) at Miami International Airport without increasing automobile coverage to $5 million. Only vehicles owned or leased by a company will be authorized. $1 million limit applies at all other airports.

VERIFICATION OF EMPLOYMENT ELIGIBILITY (E-VERIFY):

By entering the Contract, the Awarded Bidder becomes obligated to comply with the provisions of Section 448.095, Florida Statute, titled "Verification of Employment Eligibility." This includes but is not limited to utilization of the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of all newly hired employees by the Awarded Bidder effective, January 1, 2021, and requiring all Subcontractors to provide an affidavit attesting that the Subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply may lead to termination of this Awarded Bidder, or if a Subcontractor knowingly violates the statute, the subcontract must be terminated immediately.

Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. If this Contract is terminated for a violation of the statute by the Awarded Bidder, the Awarded Bidder may not be awarded a public contract for a period of one year after the date of termination, and the Awarded Bidder may be liable for any additional costs incurred by the County resulting from the termination of the Contract. Public and private employers must enroll in the E-Verify System (http://www.uscis.gov/e-verify) and retain the I-9 Forms for inspection.

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