miami bITB_2026-422-JP_FINAL.pdf

Invitation to Bid (ITB)

2026-422-JP

ELECTRIC MOTOR REWIND PUMP REPAIRS AND

MAINTENANCE

TABLE OF CONTENTS

SOLICITATION SECTIONS:

0100 INSTRUCTIONS TO BIDDERS

0200 GENERAL TERMS AND CONDITIONS

0300 BID SUBMITTAL INSTRUCTIONS & FORMAT

APPENDICES:

APPENDIX A CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT

APPENDIX B MINIMUM REQUIREMENTS, SPECIFICATIONS & SPECIAL CONDITIONS

APPENDIX C COST PROPOSAL FORM

APPENDIX D INSURANCE REQUIREMENTS

APPENDIX E LOCATIONS

SECTION 0100 INSTRUCTIONS TO BIDDERS

1. GENERAL.

This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City") as the means for prospective Bidders to submit their qualifications, proposed scopes of work, and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation and are complementary to one another and together establish the complete terms, conditions, and obligations of the Bidders and, subsequently, the successful Bidders(s) (the "contractor[s]") if this ITB results in an award.

The City utilizes Bidnet Direct (City of Miami Beach - Bid Opportunities and RFPs | BidNet Direct) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of the proposal submitted.

2. BACKGROUND/PURPOSE.

The purpose of this bid is to establish a contract, by means of sealed bids, with qualified firm(s) for the repair and maintenance of various types of electric motors and pumps, on an as needed basis, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (ITB). The services to be provided include, but are not exclusive to, the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, pump rebuilds/overhauls, thermal imaging, vibration analysis, crane service, and additional field services, as required by the Public Works Department.

On April 21, 2021, the City Commission approved the award of a contract pursuant to Invitation to Bid (ITB) 2021-032-AY for electric motor rewind pump repairs and maintenance with a three (3) year original term and two (2) additional one (1) year optional renewals. The contract has exhausted all renewal options, and this ITB is intended to replace the contract.

To consider a replacement contract, the City is seeking bids from qualified contractor(s) to provide repair and maintenance of various types of electric motors and pumps. The requirements and specifications are further detailed herein and more specifically in Appendix B. The estimated budget for these services is approximately $184,000.

Bidders shall bid on all line items within the groups they are submitting. A bid that fails to include pricing for all line items within a group shall not be considered for the group. Bidders may submit cost for any of the following groups:

GROUP 1: FAIRBANKS MORSE

GROUP 2: FLOWSERVE

GROUP 3: WILO EMU

GROUP 4: U.S. MOTORS

GROUP 5: FLYGHT

GROUP 6: SULZER

3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:

ITB Issued September 10, 2026

Pre-Bid Meeting September 23, 2026, at 10:00 am ET Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 994 038 127#

Deadline for Receipt of Questions September 28, 2026, at 5:00 pm ET Responses Due October 12, 2026, at 3:00 pm ET

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 195 226 659#

Tentative Commission Approval Authorizing Award

TBD

4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below:

Procurement Contact: Telephone: Email:

Julissa Perez 305-673-7490 Ext. 26943 Julissaperez@miamibeachfl.gov Additionally, copy the City Clerk on all communications via email at RafaelGranado@miamibeachfl.gov or via facsimile at 786-394-4188.

The Bid title/number shall be referenced in all correspondence. All questions or requests for clarification must be received no later than fifteen (15) calendar days before the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Bidders as an addendum.

5. PRE-BID MEETING OR SITE VISIT(S). A pre-bid meeting or site visit(s) may be scheduled. Attendance for the pre-bid meeting shall be via web conference and recommended as a source of information but is not mandatory. Bidders interested in participating in the pre-bid meeting must follow these steps:

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 994 038 127#

Bidders participating via telephone should email the contact person listed in this ITB expressing their intent to participate via telephone.

6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective

Bidders are not binding on the City. They will be without legal effect, including any information received at the pre-submittal meeting or site visit(s). The City, through Addenda, will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addenda will be released through Bidnet Direct. Any prospective bidder who has received this ITB by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of the bid submittal. Written questions should be received no later than the date outlined in the Anticipated ITB Timetable section.

7. BIDDER'S RESPONSIBILITY. Before submitting a response, each Bidder shall be solely responsible for making all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, or failure to make such evaluations, investigations, and examinations, will not relieve the Bidder from any obligation to comply with every detail and with all provisions and requirements of the contract and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Bidder.

8. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations, once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager, are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientID=13097&stateID=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited, with the exception of communications with the Procurement Director or their administrative staff responsible for administering the procurement process for this solicitation, providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.

9. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the City's best interest. The City Commission shall consider the City Manager's recommendation(s) and may approve or reject the City Manager's recommendation(s).

Notwithstanding the foregoing, should the total award amount fall below the formal bid thresholds detailed in Section 2-366 of the City Code, as may be amended from time to time, the City Manager may issue the award(s) without approval of the Mayor and City Commission. The City Commission may also reject all bids received. In determining the lowest and best Bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following:

• The Bidder's ability, capacity, and skill to perform the contract.

• Whether the Bidder can perform the contract within the time specified, without delay or interference.

• The Bidder's character, integrity, reputation, judgment, experience, and efficiency.

• The quality of performance of previous contracts.

• The previous and existing compliance by the Bidder with laws and ordinances relating to the contract.

10. MULTIPLE AWARD. The City may award two or more vendors (primary, secondary, tertiary, or higher), as available, by line item, by group, or in its entirety, beginning with the lowest, responsive, responsible Bidder (primary), followed by the second lowest, responsive, responsible Bidder (secondary), and continuing with other responsive, responsible bidders in order of the next best cost. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to comply with any contract or delivery requirement; 2) it is in the best interest of the City to do so, regardless of reason.

Bidder acknowledges and agrees that this contract and the award of any work hereunder is non-exclusive, and the City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the City (either as a co-primary contractor or as secondary or tertiary contractors). No Purchase Order shall be issued to Contractor, and no work or Services shall be authorized under this Agreement, except at the City's sole discretion. The Contractor shall have no entitlement to perform any services hereunder or to be compensated for any services unless set forth in a written Purchase Order.

11. E-VERIFY. As a Contractor, you are obligated to comply with the provisions of Section 448.095, Fla.

Stat., "Employment Eligibility." Therefore, you shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the contract and shall expressly require any subcontractors performing work or providing services pursuant to the contract to utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term.

12. BIDNET DIRECT. The Procurement Department utilizes Bidnet Direct, as its electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations released by the City, you must register through Bidnet Direct, www.bidnetdirect.com/florida/cityofmiamibeach. Registration is easy and will only take a few minutes. For detailed instructions on registering and submitting electronic bids, visit How to Become a Vendor? - City of Miami Beach.

If you have any questions regarding this system or registration, please visit the link above or contact Bidnet Direct at support@bidnet.com or 1-800-835-4603 option 2.

13. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF-SERVICE (VSS). In addition to registering with Bidnet Direct, the City encourages vendors to register with our online Vendor Self- Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The VSS webpage https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx will also provide purchase orders and payment information.

Should you have any questions, please submit them to vendorsupport@miamibeachfl.gov.

14. SUPPLIER DIVERSITY. The City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC), and small and disadvantaged businesses, as certified by Miami-Dade County. See authorizing resolutions here.

If your company is certified as an LGBT-owned business by NGLCC or as a small or disadvantaged business by Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid system (Bidnet Direct, Supplier-to-Government). These are two different systems, and you must register for both.

Click to see acceptable certification and to register: https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/.

15. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the Bidder, which shall be deemed accepted upon award of the bid by the City Commission or as delegated by the City Commission.

Said award shall constitute a binding Contract between the City and the awarded Bidder (s). In case of default on the part of the successful Bidder, after said award, the City may take such action as it deems appropriate, including legal action, for damages or specific performance. The contract shall include the solicitation, all addenda issued by the City, and the Bid Proposal submitted by the Bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful Bidder, the City may procure the items or services from other sources and hold the Bidder responsible for any excess cost occasioned or incurred thereby.

Balance of Page Intentionally Left Blank

SECTION 0200 GENERAL TERMS AND CONDITIONS

FORMAL SOLICITATIONS TERMS & CONDITIONS - GOODS AND SERVICES. By virtue of submitting a bid in response to this ITB, Bidder agrees to be bound by and in compliance with the Solicitation Terms and Conditions (dated 3.23.2026), incorporated herein, located at:

https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT

1. ELECTRONIC RESPONSES ONLY. Bids must be submitted electronically through Bidnet Direct on or before the date and time indicated. Hard copy proposals or proposals received through email or facsimile are unacceptable and will be rejected.

A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until the deadline for bid submittals. The City will only consider the latest version of the bid.

Electronic bid submissions may require the uploading of attachments. All documents should be attached as separate files per the instructions included in Section 4 below. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to ensure that its bid, including all attachments, is uploaded successfully.

Only bid submittals received and time stamped by Bidnet Direct prior to the bid submittal deadline shall be accepted as submitted in a timely manner. Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time to submit bids and upload attachments. Any technical issues must be submitted to Bidnet Direct by contacting 1-800-835-4603, option 2, or support@bidnet.com. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue.

It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in Bidnet Direct prior to the deadline for bid submittals.

2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a determination of non-responsiveness. Non-responsive bids will not be considered.

1. Certification, Questionnaire & Requirements Affidavit (Appendix A, uploaded separately to Bidnet Direct).

2. Failure to comply with the Minimum Eligibility Requirements (Appendix B, Section B1, if applicable).

3. Cost Proposal Form (Appendix C)

3. OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct), and the Cost Proposal, with the bid and by the deadline for submittals shall render the bid non-responsive. Non-responsive bids will not be considered. With the exception of the Certification, Questionnaire & Requirements Affidavit, and Cost Proposal Form as required and fully executed, the City reserves the right to seek any omitted information/documentation or any additional information from the Bidder or other sources, including but not limited to any firm or principal information, applicable licensure, resumes or relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Bidder to perform in accordance with the contract requirements. Bidder must submit any omitted information/documentation or any additional information within three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bids will receive no further consideration.

4. ELECTRONIC BID FORMAT. In order to maintain comparability and facilitate the review process, it is strongly recommended that bids be organized and tabbed in accordance with the tabs and sections specified below. The electronic submittal should be tabbed as enumerated below and contain a table of contents with page references. The electronic bid shall be submitted through the "Documents Tab" in Bidnet Direct.

BID PROPOSAL. The Bid Proposal is to include the following:

• TAB 1 - Certification, Questionnaire & Requirements Affidavit. (Appendix A, uploaded separately to Bidnet Direct)

FAILURE TO SUBMIT THE CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS

AFFIDAVITS WITH THE BID SHALL RESULT IN THE BID BEING DEEMED NOT

RESPONSIVE AND NOT BEING FURTHER CONSIDERED

RELEASED VIA AN ADDENDUM) MAY RESULT IN THE BID BEING DEEMED NOT RED.

• TAB 2 – Documentation indicating compliance with Minimum Eligibility Requirements

(Appendix B).

• TAB 3 - Cost Proposal Form. The Cost Proposal Form (Appendix C) shall be completed in its entirety. All corrections on the Cost Proposal Form shall be initialed.

FAILURE TO SUBMIT THE MOST RECENT COST PROPOSAL FORM (EITHER

INCLUDED IN THE ORIGINAL ITB OR RELEASED VIA AN ADDENDUM) MAY RESULT IN

THE BID BEING DEEMED NOT RESPONSIVE AND NOT BEING FURTHER CONSIDERED.

• TAB 4- Additional Information.

o Employees. Bidder shall provide a list of employees that will be involved in performing the work under this award, including years of experience, qualifications and any certifications received. In addition, any certifications from the manufacturer. Throughout the term of the award, the City reserves the right to request, and subsequently receive a replacement, for any person(s) that is deemed to be unqualified. Please include for each employee listed the following information: 1) Employee Name, 2) Employee’s Title, 3) Address, 4) Telephone, 5) Employee’s Email, 7) Copy of Employee’s certifications.

o Equipment. Bidder shall provide a list of equipment that is to be used in the execution of the work detailed herein. This list shall include the capabilities and any other relevant technical data of the equipment that is listed. This information shall be sufficient for the City to determine the suitability of the equipment to accomplish the work described herein. The City reserves the right to inspect the Bidder's place of business to ensure adequacy in these aforementioned items prior to the start of the award resulting from this specification.

o Safety Training. Bidder shall provide documentation that details an established in-house safety training program or procedures for employees who will be involved in performing the work described herein. This list shall include types of training, operating procedures, and proof of bidder’s compliance with above mentioned safety training with certifications received.

APPENDIX A

Certification, Questionnaire &

Requirements Affidavits

(UPLOADED AS A SEPARATE ATTACHMENT)

FAILURE TO SUBMIT THE CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS

AFFIDAVITS WITH THE BID SHALL RESULT IN THE BID BEING DEEMED NOT RESPONSIVE

AND NOT BEING FURTHER CONSIDERED

OT RESPONSIVE AND NOT BEIN

RED _____________________________________________

2026-422-JP

Electric Motor Rewind Pump Repairs and Maintenance

PROCUREMENT DEPARTMENT

1755 Meridian Avenue, 3rd Floor

Miami Beach, Florida 33139

APPENDIX B

Minimum Requirements, Specifications, and Special Conditions

ELECTRIC MOTOR REWIND PUMP

REPAIRS AND MAINTENANCE

B1. Minimum Eligibility Requirements. The Minimum Eligibility Requirements for this solicitation are listed below. Bidder shall submit the required submittal(s) documenting compliance with each minimum requirement. Bidders who fail to comply with minimum requirements shall be deemed non-responsive and shall not have their bid considered.

1. Proof of Prior Experience. Bidder or its principals must have been awarded a contract of similar scope within the past five (5) years. A contract of similar scope is defined as providing repair and maintenance services for pumps and motors.

Submittal Requirement: For each reference, submit: 1) Contact Name, Telephone & Email, 3) Project Address, 4) Narrative on Scope of Services Provided, 5) Contract amount and completion date.

B2. Statement of Work Required.

The purpose of this bid is to establish a contract, by means of sealed bids with a qualified supplier(s) for the repair and replacement of various types of electric motors and pumps on an as needed basis, for the City’s Public Works Department. The services include, but are not exclusive to, the rewinding of stators and rotors, replacements of bearings and seals, complete motor repair, rewinding of transformers, machining, pump rebuilds/ overhauls, thermal imaging, vibration analysis, crane service, and additional field services, as required.

B3. Specifications

1. These services are specific to the City of Miami Beach and will cover pumps, motors, drives, etc., for the City’s drinking water, sanitary, and storm water pumping stations currently operational and any future facilities/equipment that may fall under the City’s responsibilities to operate and maintain.

2. The City will typically remove and replace equipment for the initial repair. If requested by the City, the contractor shall remove and/or reinstall any motors or pumps, including all electrical, control, and mechanical connections, at the appropriate hourly labor rate plus crane rate, if necessary.

3. The City will be responsible to electrically and mechanically isolate the equipment for safe removal or installation, unless, the Bidder is directed otherwise under non-typical needs that constitutes the City’s best interest for their stakeholders.

4. The Bidder shall, at the City's request, perform precision alignment on repaired motors, pumps, and/or shafts at the City's treatment plant or pump stations at the appropriate hourly labor rate.

5. The Bidder shall have a crane capable of lifting, removing, and installing all types of motors and pumps (including submersible pumps) up to 350HP.

6. The Bidder will be responsible for all costs related to the removal and replacement of equipment related to rework required due to faulty repair by the Bidder.

7. The Bidder shall provide a spreadsheet reporting the repair status of each outstanding job along with an estimated completion date weekly to the designated City’s Contract Administrator or designee.

8. The Bidder shall provide assigned personnel assigned by the contractor to provide the following duties to the City in order to ensure direct and efficient management of this contract:

a. Project / Contract Management

b. Administrative accounts payable / receivable

c. Engineering / technical support

d. Service coordinator(s) (including emergency and after hour’s needs)

For the above categories, the contractor will provide name, telephone (office & mobile), and email address of the person responsible to insure efficient communications. Any changes once person is designated must be immediately provided in writing to City of Miami Beach within 24 hours.

1.1 Repair Electric Motors General

A. Bidder shall disassemble motor and clean all components.

B. Bidder shall inspect electric motors for hot spots, core lamination loss, and assessment of the core's condition to determine if repair of the electric motor is needed.

C. Bidder shall conduct core test stator for shorted lamination before rewinding. The City

Representative will require both a Core Loss Test and Core Test.

D. Bidder shall overhaul the components, rewind, repair and/or replace any assemblies including:

a. Rotor and Stator

b. Shaft and Collector Rings

c. Bearings

d. Surge Test as specified

e. Dynamically balance the rotating assemblies shall meet standard of ISO 1940

Balance Grade G 2.5.

f. Test overhauled motors under maximum design load conditions to assure proper operations.

E. Bidder shall paint or coat all external surfaces to match existing color and specific coating.

F. Bidder’s work, materials, and work methods shall conform to the latest National Electric

Manufacturers Association (“NEMA”) standards.

G. Bidder’s work and materials shall be NEMA approved Class F or higher unless otherwise requested.

H. The bidder shall repair all electric motors in accordance with the manufacturer’s technical data (including tolerances, calibrations, and specifications) and industry standards.

1.2 Recondition Electric Motor General

A. Upon receipt of the motor, and if winding failure is not evident, the insulation of the stator resistance shall be read using a megger. If the insulation resistance reading permits, the motor shall be run on full rated voltage. Minimum acceptable insulation resistance readings are one mega ohm per 1000 volts of rated voltage, but never less than one mega ohm.

B. While the motor is running, a visual examination shall be made for hot or noisy bearings and excessive vibration or other unusual conditions. After the motor has been disassembled, the rotor shall be tested for open circuits. In the event the stator winding has failed, the rotor shall be tested on a "growler".

C. Micrometer measurements shall be taken on mechanical parts to ensure proper fit.

Measurements shall include, but not limited to, bearing housings, seal housings and shafts, and all shall meet OEM specifications.

D. The bidder shall test the rotor for short lamination using a core test device. If the old stator windings have not failed, a surge comparison test and a DC HI potential test is required to test for; turn to turn for shorts; coil to coil for shorts; phase to phase for shorts; phase to ground for insulation resistance; Dielectrically strength of windings.

E. All of the above information shall be recorded on a shop record and retained in a permanent file. This record shall include a description of failure and the probable cause of failure.

Copies will be returned with each repaired piece of equipment prior to payment for those repairs. Electronic copies are required in PDF format. Measurements taken before and after repairs will be included in reports.

F. All rotors shall be balanced to meet ISO 1940 BALANCE GRADE G 2.5 standards.

G. Squirrel Case Rotors shall be visually inspected, tested for open bars, steam cleaned, and baked.

H. Slip Ring Rotor (Wound Rotors). The same procedure as used on a squirrel cage rotor shall be followed. In addition, the open circuit voltage between rings shall be read and recorded.

I. Rotating Fields. The same procedure as used on a squirrel cage rotor shall be followed. In addition, the fields shall receive an AC and a DC drop-check test and the readings recorded.

Drop-check voltage reading will be recorded for each coil and the coils will be numbered. A surge comparison and DC bipotential test may be used to determine the condition of the rotating field.

J. Bearings Ball and roller bearings shall always be replaced with equivalent or superior bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to original manufacturer's specification. Acceptable bearing manufactures are: SKF, Timken, Fafnir, NSK, NTN. Any other brand of bearing will require approval from the City of Miami Beach, Public Works, Water & Sewer Superintendent before being installed.

K. Shafts and End Bells All bearing surfaces shall meet Original Equipment Manufacturer (OEM) specifications. When out of limits, shafts and end bells shall be repaired using pre-approved methods. All grills shall be unbroken and secure in the frame.

1.3 Miscellaneous

A. All defective items such as feet, lift rings, fans, fan covers, etc., shall be repaired and put in first class condition.

B. All bearings used shall be flushed thoroughly, sealed, and packed with grease prior to final assembly.

C. Bidder must provide a written detailed description (make/manufacturer) of the type of bearing(s) utilized for each repair. Any change in type or style of bearing will require written pre-approval from the City of Miami Beach, Public Works Operations, Contract Administrator, electronic versions are acceptable.

D. All O-Rings exposed through dismantling of equipment shall be replaced with new O-Rings.

The use of silicone or similar type caulking is not acceptable.

1.4 Rewind Electric Motor

Rewind shall include all work as defined in III. Specifications, Subsection 1, Repair Electric Motors General.

A. Winding Removal and Core Preparation

a. Old windings shall be removed by using either a "Vapor-Phase" solvent system or a controlled temperature burn-out oven. In either case, the method must allow removal of the winding without the use of any excessive heat, which might warp the stator frame.

b. Upon removal of the winding and insulation, the core shall be tested for shorts in laminations (core test) and inspected for cleanliness and absence of burrs, sharp edges and damaged iron.

c. In the event that the slots are not clean, the iron shall be sand blasted. Any damages core iron shall be removed or individually treated to return the core to its original laminated condition. The iron and frame shall be in first class condition before the rewinding procedure begins.

B. Winding Materials. All materials used in rewinding shall be guaranteed to be capable of a specified minimum temperature class. Data of the original material fabricator shall be available to substantiate the temperature class of each material used.

1.5 Winding Procedure

A. Coils shall be machine wound, with all wires individually tensioned to obtain uniformity and freedom from "crossovers". Proper form shapes shall be used to give adequate end room clearance and prevent "buried" coils. All connections, jumpers and leads shall be laced down in a neat, secure manner with adequate clearance from the end bells.

B. Random Wound Stators "U" shape wedges shall be used. In the event the coils are loose after the "U" wedge is installed, additional material shall be driven either in the bottom of the slot, between the top and bottom coils, or under the wedge to render the coils firm and tight.

In some cases, it may be necessary to apply fillers in all three locations.

C. Random Wound Rotors Maximum attention shall be given to installing the winding in a secure manner. The winding shall not be twisted or skewed while banding.

D. Form Wound Stators. The coils shall be spread properly so that the "side angles" are parallel to the slots and do not cause any "cutting in" due to non-parallelism. The coils shall have a secure and firm fit in the slots. All coils shall be securely tied to all surge and end rings. All group jumpers, connections and leads shall be securely laced. All wedges shall be fabricated to a "drive" fit and the proper amount of filler shall be installed with the coils to prevent any "up and down" movements.

E. Rotating Fields. The bottom collar shall be ground to the shape of the pole piece and spider rim. All amortisseur windings shall be sandblasted and visually examined for any evidence of cracking, mechanical damage or open connections. Any spots in the amortisseur winding found bad will be brazed before the winding is started. No phosphor bronze solder or brazing rod will be used on electrical connections. During final assembly, the mechanical joints shall be inspected for proper alignment and tightness. All electrical joints between coils shall be brazed, taped and epoxy coated.

F. Completed Winding Varnishing The varnish shall be of the semi-rigid, high build type, capable of 155 degrees Celsius (Class F) operation or 180 degrees Celsius (Class H) operation as appropriate. A minimum of three (3) dips and bakes shall be scheduled to ensure a good coating. The baking shall be done in a temperature controlled, forced ventilation oven to give the best and most uniform cure. A rapid process system may be used with prior approval from the City. The City may elect to order a Vacuum Pressure Impregnated (VPI) sealing process versus the varnishing process specified herein. Bidder must be able to perform VPI on motors up to 5000 series frame at the bidder’s facility.

G. Reassembly All finished machine surfaces shall be cleaned of all varnish and foreign materials. The bore of the stator laminations and the periphery of the rotor laminations shall be cleaned of all varnish and foreign materials. All rings shall be turned and polished as necessary or specified. All brush holders will be cleaned of corrosion and foreign material.

1.6 Subcontracting

Subcontracting this work will not be allowed without prior written approval from City’s Contract Administrator or designee.

1.7 Final Testing

A. The insulation resistance shall be measured again with a megger.

B. The motor shall receive an AC high potential test as follows:

C. New windings -twice rated voltage, plus 1000 volts.

D. Old windings - rated voltage plus 25% unless specified differently

E. A surge comparison tester shall be used to test the windings for reverse coil, shorted turns, reverse phase, open circuit, short between phases, ground fault, etc.

F. The motor shall be run on rated voltage and the following items observed and recorded and must meet OEM specifications or current industry standards approved by the City of Miami Beach Public Works Department.

• No load current for each phase.

• Noise and/or endplay

• Bearing noise

• J Vibration

• Bearing temperature

• No load speed.

G. In addition, drop-check and insulation test shall be performed and recorded. Copies of these final test results will be provided to the City upon request.

H. Bidder shall possess equipment and the ability to test (unloaded) any 480 volt or 4160 volt motor.

I. Painting, Coating, Finishes, and Identification. The equipment shall be hand cleaned, removing all old paint and foreign materials, and painted/ coated. Final coating shall be same color and coating as it was received. Exposed finished parts, such as shafts, shall be treated to prevent corrosion. Any design changes, such as horsepower re-rating, speed, etc., shall be shown as new nameplate data. Nameplates, which are missing or are not eligible, shall be replaced with a new nameplate giving as much information as possible.

1.8 Explosion Proof Motors

All explosion proof motors will be repaired only by facilities which are U.L. approved to perform these repairs. The Bidder shall provide three (3) qualified U.L. approved repair facilities for approval by the City of Miami Beach.

1.9 Pumps General

A. The Bidder shall repair pumps in accordance with the manufacturer’s technical data

(including tolerances, calibrations and specifications) and industry standards.

B. All impellers, volutes, bearing housings will be properly inspected and returned to specified tolerances to insure “like new” conditions are maintained through lifecycle and operation.

C. All replacement parts or materials shall meet or exceed the manufacturer's specifications and, when possible, shall be OEM parts and materials D. All work, materials, and work methods performed on submersible pumps shall conform to the latest NEMA Standards.

E. Bidder shall have all equipment and manpower needed to remove and install pumps requiring repair or that have been repaired.

F. All O-Rings exposed through dismantling of equipment shall be replaced with new O-rings.

Use of silicon or similar type caulking is not acceptable.

G. All pump repairs shall include applicable electric motor repair as outlined in Section 9 Electric

Motors H. Bidder shall be able to electrically run and test any pump up to 500 hp.

I. Bearings Ball and roller bearings shall always be replaced with equivalent or superior bearings unless otherwise requested. Sleeve bearings shall have babbitts refurbished to original manufacturer's specification. Acceptable bearing manufacturers are: SKF, Timken, Fafnir, NSK, NTN. Any other brand of bearing will require approval from the City of Miami Beach (CMB) Representative before being installed.

1.10 Service Requirements (Submersible Pump) General

A. Disassemble and clean all components.

B. Overhaul the components, repairing and replacing defective assemblies or parts as required.

C. Dynamic balance shall meet ISO 1940 Balance Grade G 2.5 specifications.

D. Machining is required to meet OEM specifications. Methods used to restore OEM fits shall be pre-approved by City of Miami Beach, in writing (electronic is acceptable).

E. Paint or coat all external surfaces to match existing color and specific coating.

1.11 Recondition Submersible Pump

Includes all applicable specifications in III. Specifications Subsection 1, REPAIR ELECTRIC MOTORS GENERAL, of these specifications.

1.12 Rewind Submersible Pump

Includes all applicable specifications in III. Specifications Subsection 1, REPAIR ELECTRIC MOTORS GENERAL, of these specifications.

1.13 Drywell, Split Case, & Vertical Turbine Pump

A. Disassemble and clean all components.

B. Overhaul the components repairing and replacing defective assemblies or parts as required.

C. Dynamic balance shall meet ISO 1940 BALANCE GRADE G 2.5 specifications.

D. Machining as required shall meet OEM specifications. Methods used to restore OEM fits shall be preapproved by City of Miami Beach in writing (electronic is acceptable).

E. Paint or coat all external surfaces to match existing color and specific coating.

1.14 Repairs

A. The pricing for the repair work of this Award shall be lump sum. However, if deemed necessary, the City shall allow additional work to exceed the normal eight hour day including weekends and holidays. In this case, the Bidder shall be compensated at the overtime rate that is included on its Bid Response Page.

B. All overtime work shall receive prior written approval from the City before work is performed.

C. The Bidder shall commence repairs on equipment within ten (10) hours from pickup by the

Bidder or delivery to the Bidder’s facility by the City. This time frame applies to all equipment other than those specified as emergency repairs, which shall commence upon receipt.

D. Routine repairs, as designated by the City’s Representative, to electric motors shall be completed within five (5) business working days from pickup by the Bidder or delivery to the Bidder’s facility by the City’s Representative.

E. Electric motors less than 100 HP shall be completed within 24 hours from pickup by the Bidder to the Bidder's facility.

F. Electric motors greater than 100 HP shall be completed within 48 hours from pickup by the Bidder or arrival to specified City facility.

1.15 Record Keeping Requirements

A. The successful bidder(s) must provide and maintain logs of all equipment repaired and or rebuilt site and shall provide a detailed monthly report summary of repairs, rebuilts, inspections, tests, diagnostics and new equipment and dollar amount associated with such.

This log and report shall be provided to the City of Miami Beach, Public Works Operations Division, Contract Administrator. The detailed report summary shall include at a minimum the following information:

a. Pump Station Facility Name & Address

b. Equipment Type / Type of Motor

c. Serial or Tag #

d. Date Serviced, Tested, and Inspected

e. Diagnostic:

f. Remarks to include dollar amount (e.g. repairs or parts replaced)

g. Purchase Order Reference No.

1.16 Inspection and Evaluation

The Bidder shall inspect and evaluate each piece of equipment after disassembly to determine if the unit can be economically repaired. Inspections and evaluations must be completed within 24 hours of delivery or pick-up to ensure quick and timely service.

Inspections, evaluations, quotes, lead times, etc., are to be provided in writing within 36 hours of delivery or pick up. All costs overruns from the original repair estimate given by the Bidder to the City shall be absorbed by the Bidder unless waived by the City in writing. Proper justification and back-up documentation shall be required for the City to consider having these overruns waived.

1.17 Reports

The Bidder shall provide the City with all reports for all services performed on motors and pumps detailed herein. The reports shall include an evaluation of the overall condition of the pump or motor, and any other data needed to predict future repairs or replacement.

Copies of reports shall be returned with each repaired piece of equipment prior to payment for those repairs. Copies of reports shall be submitted via electronic copies in PDF format.

Measurements taken before repairs and after repairs shall be included in the reports.

Complete repair reports shall be submitted with or prior to any invoice for the work performed.

The Bidder shall submit all necessary reports within the first 30 days of the contract for approval by City of Miami Beach. The City of Miami Beach reserves the right to add or delete away as deemed necessary for efficient operations and contract execution.

1.18 Preventative Maintenance Plan

The Bidder shall provide vibration analysis of pumps and motors, thermal imaging and inspection of drives, control panels, and annual preventative maintenance, as described by the pump, motor, and controls manufacturers for all vertical and horizontal pumps that are not submersible. A thorough report with evaluation findings and recommendations for each piece of equipment will be provided. by the awarded bidder(s) at no additional cost to the City. This service will be provided as scheduled by the City’s Representative on an as-needed basis.

B4. SPECIAL CONDITIONS

1. TERM OF CONTRACT. The term of the Agreement resulting from this ITB shall be for an initial term of three (3) years.

2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for one (1) two-year renewal term or two (2) one-year renewal terms at the City Manager's sole discretion. The successful Contractor shall maintain the exact terms and conditions included within the originally awarded contract for the entirety of any renewal period. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative and not a right of the successful Contractor.

3. PICKUP AND DELIVERY. The Bidder shall provide pickup and delivery of all equipment to be repaired at the Bidder’s facility at no additional cost to the City. If the equipment is unable to be transported to the Bidder’s facility, repairs shall be performed at the specified City facility.

The Bidder shall pickup equipment for repair within 24 hours after receiving verbal notification by the City Representative, including after normal/business hours, weekends and holidays.

Under emergency conditions the Bidder shall respond within 2 hours after receiving verbal notification by the City Representative. The invoice for this emergency service should list the name of the City representative that requested the emergency.

4. CONTRACTOR'S PERSONNEL. Contractor shall employ personnel competent to perform the work specified herein. The City reserves the right to request the removal of the Contractor’s employee’s from performing maintenance on the City's grounds where the employee’s performance or actions are obviously detrimental to the program. Contractor’s personnel must wear photo identification at all times

Contractor Employee Criminal Background Check and ID Badging Requirements. It is a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465, Florida Statutes, requiring that only those contractor employees that have successfully passed the background screening required by the referenced statutes and that meet the standards established by the statutes be allowed access to any City location or prior to the provision of any contract services. This requirement shall extend to all contractor representatives, agents or sub-contractors performing duties under the contract. If a contractor’s employee is away from the job for a period of 45 or more days, the City will require a new criminal background check. The background screening will be conducted by The City of Miami Beach Human Resources Department. Contractor will bear the cost, currently estimated at approximately $40.00 per employee (subject to change from time to time), of acquiring the background screening required under Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to maintain the provided with respect to contractor and its personnel. The Parties agree that the failure of Awardee to perform any of the duties described in this section shall constitute a material breach of this solicitation and any resulting agreement for which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and employees of any liability in the form of physical or mental injury, death or property damage resulting in Awardee’s failure to comply with the requirements of this section or Sections

1012.32 and 1012.465, Florida Statutes. All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by the Successful Contractor will wear a uniform bearing the Contractor’s name. Uniforms must be provided at the contractor’s expense, and may not be charged to the employee or deducted from the employees’ paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation

Upon completion of the required criminal background check, the City will issue ID badges to each contractor employee at a nominal fee, currently $10.00 (subject to change from time to time). Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location. The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City property and contractor fined in accordance with the provisions of Section 4.5.

Instructions on obtaining ID badges will be provided after contract award.

Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract immediately.

All personnel furnished to the City of Miami Beach must be uniformed. Each employee supplied by the Successful Contractor will wear a uniform bearing the Contractor’s name.

Uniforms must be provided at the contractor’s expense, and may not be charged to the employee or deducted from the employees’ paycheck, therefore reducing the hourly pay rate to less than the living wage rate required by this solicitation

5. ROADMAP FOR TIME AND MATERIALS PROJECTS FOR REPAIRS (GROUPS 1-6). The City intends to award work on a time and materials basis in accordance with Section 0100 - Instruction to Bidders, Sub-Section 9, Multiple Award. City departments shall request Purchase Orders to be issued to the primary Vendor on a time and material basis (bid hourly charge(s) plus mark-up or discount of parts or materials) pursuant to Special Conditions subsection 4.6 for a specific request or a pre-need encumbrance (blanket order). Pursuant to Section 0100 - Instruction to Bidders, Sub- Section 10, entitled Multiple Award, secondary and tertiary vendors may also be considered.

1. RESPONSE TIME. For billing purposes, regular working hours are from 7:30 am to 4:00 pm, Monday through Friday (excluding holidays).

1.1 Scheduling/Response Time. Response time requirements shall be as follows:

1.2 Planned Work (Regular) Response Time. When the Contractor has been notified of work and the work does not require a site visit, the Contractor…