Invitation to Negotiate (ITN)

2026-351-ND

Sewer and Stormwater Assessment, Trenchless

Rehabilitation, and Point Repairs

TABLE OF CONTENTS

SOLICITATION SECTIONS:

0100 INSTRUCTIONS TO BIDDERS

0200 GENERAL CONDITIONS

0300 PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT

0400 PROPOSAL EVALUATION

APPENDICES:

APPENDIX A CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT

APPENDIX B SPECIAL CONDITIONS

APPENDIX C INSURANCE REQUIREMENTS

APPENDIX D PAYMENT AND PERFORMANCE BOND FORMS

SECTION 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS

1. GENERAL. This Invitation to Negotiate (ITN) is issued by the City of Miami Beach, Florida (the "City") as the means for prospective Bidders to submit their qualifications, products and solutions, and approach and methodology (the "proposal") to the City for the City's consideration as an option in achieving the scope of work and requirements as noted herein. All documents released in connection with this solicitation, including all appendices and addenda, whether included herein or released under separate cover, comprise the solicitation and are complementary to one another and together establish the complete terms, conditions, and obligations of the Bidders and, subsequently, the successful Bidder(s) (the "contractor[s]") if this ITN results in an award.

The City utilizes Bidnet Direct (City of Miami Beach - Bid Opportunities and RFPs | BidNet Direct) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITN. Any prospective Bidder who has received this ITN by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITN. Failure to receive an addendum may result in the disqualification of the proposal submitted.

2. PURPOSE. For approximately five (5) years, the City has had an agreement for manholes, structures, and cured-in place rehabilitation and inspection services. The current term of the agreement expires on January 20, 2027. To consider a replacement agreement, this ITN seeks proposals from qualified firm(s) that can provide the best qualifications, products and solutions, and approach and methodology that address the scope of work. Price is not requested at this time. Following the evaluation of responsive proposals, the City Manager may recommend to the City Commission that one or more proposers be short-listed and invited to participate in the negotiation phase. The number of short-listed proposals is at the City's sole discretion. During the negotiation phase, the City will finalize the scope, terms, and cost with the selected bidder(s).

2.1 Interested Parties. Interested parties are invited to submit proposals in accordance with Section 0300. A Pre-proposal conference will be held in accordance with Section 0100, Sub-sections 5 and 6. All proposals will be evaluated in accordance with the qualitative criteria found in Section 0400.

3. SCOPE OF WORK. The City of Miami Beach owns and operates its water, wastewater, and stormwater infrastructure. In recent years, the need to rehabilitate sewer and stormwater infrastructure has become a priority to maximize the useful life of these assets and reduce inflow and infiltration. The envisioned services may include, but are not limited to: pipeline and manhole/structures condition inspection/reports, manhole and structure rehabilitation;

cured-in-place pipe rehabilitation for sewer and stormwater lines, gravity and force mains; circuit television inspection (CCTV); trenchless point repairs; open cut point repairs, and pipe bursting. Contractor shall have rehabilitation experience in trenchless and open-cut repairs for manholes, structures, gravity and force main repairs. The Operations Division of the Public Works Department (hereinafter referred to as the “Division”) has identified multiple locations where manholes, structures, and gravity mains require rehabilitation. The City is seeking to retain a qualified firm(s) that can supply advanced, proven solutions and extensive experience in rehabilitating manholes, structures, and gravity mains. The City requires that the proposed approach and methodology include trenchless repairs and open-cut point repairs.

3.1 Roadmap for Awarding Work. When items/services are needed, the Division will identify pricing from each Contractor and select the Contractor that offers the best pricing and availability for the total of all items, on a case-by-case basis. The negotiated price will include all labor, materials, and equipment necessary to complete the work.

3.2 Emergency Services. The Contractor will provide the City with evening, weekend, and holiday service, as necessary, to cope with an emergency that threatens public health and safety, as determined by the City. Contractor shall be immediately available via a twenty-four (24) hour, seven (7) days per week telephone service. It is expected that unscheduled service requests (emergency calls, etc.) shall be responded to within one (1) hour of the call to the service line or directly to the Contractor. Contractor shall supply the name and telephone numbers, cellular and office, of at least two (2) company individuals with the authority to make management decisions and who can be reached at any time.

Upon issuance of a Purchase Order (PO), the Contractor shall mobilize within 24 hours. The Contractor shall call for underground locates (Sunshine 811) at least 48 hours before demolition/excavation activities. In some cases, such as a sewer main break, and after meeting on-site to discuss repairs, the Contractor may be required to mobilize immediately as directed by the Department of Public Works Director, the Infrastructure (Operations) Director, or his designee.

3.3 Routine/Non-Emergency or Planned Work. Upon issuance of a PO, the Contractor shall schedule a Pre- Construction meeting with the Project Administrator within 48 hours and, within a reasonable time frame, provide a mutually agreed-upon work schedule. Upon receipt of the Notice to Proceed (NTP), the Contractor shall commence scheduling meetings, activities, permit applications, if needed, and other preconstruction activities deemed necessary to complete the work. The NTP will not be issued until the Contractor submits all required documents to the City (i.e., Payment and Performance Bonds and Insurance Certificate) and after issuance of a PO. The Contractor shall call for underground locates (Sunshine 811) a minimum of 48 hours before demolition/excavation activities begin and shall mobilize within 24 hours of the previously agreed on “project start date”. All required permits and any other necessary documents required by this provision shall be submitted to the City before mobilizing.

3.4 Maintenance of Traffic (MOT). Work shall be conducted in such a manner as specified in the approved MOT.

Approved and sufficient barricades, signs, and lighting shall be maintained at all times for the safety of the public and traffic.

3.4.1 It will be the responsibility of the Contractor to provide all barricades, signs, and lighting in accordance with approved MOT requirements. The Contractor shall be responsible for providing an off-duty police officer, if necessary, to complete the job.

3.4.2 The cost of law enforcement officers will be provided as a pass-through cost only.

3.5 Workday. Regular working hours are from 7:00 a.m. to 5:00 p.m., Monday through Friday. Work outside these hours and days will be considered non-regular and must be previously authorized by the City.

3.6 Additional Services Not Specified. For the cost of labor for additional work not specified under other line items, for regular and non-regular working hours. Contractor shall be compensated in accordance with the negotiated hourly.

A percentage markup on additional parts or supplies, where applicable, will be applied in accordance with the negotiated rate.

3. ANTICIPATED ITN TIMETABLE. The tentative schedule for this solicitation is as follows:

ITN Issued July 24, 2026 Pre-Proposal Meeting August 5, 2026, at 9:00 am ET

Join on your computer or mobile app https://teams.microsoft.com/meet/273712116674636?p=x0JJtgdLHpNz1kM77m Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 748 400 141#

Deadline for Receipt of Questions

August 14, 2026, at 5:00 pm ET

Responses Due September 8, 2026, at 3:00 pm ET Join on your computer or mobile app https://teams.microsoft.com/meet/288063058901104?p=RIHnmVn9nRtUOhOmuS Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 783 588 326#

Evaluation Committee Review

TBD

Tentative Commission Approval

TBD

Contract Negotiations Following Commission Approval

4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below:

Procurement Contact: Telephone: Email:

Natalia Delgado (305) 673-7490 NataliaDelgado@miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via email at RafaelGranado@miamibeachfl.gov or via facsimile: 786-394-4188.

The Bid title/number shall be referenced in all correspondence. All questions or requests for clarification must be received no later than fifteen (15) calendar days prior to the date proposals are due as scheduled in Section 0100-3.

All responses to questions/clarifications will be sent to all prospective Bidders in the form of an addendum.

5. PRE-PROPOSAL MEETING OR SITE VISIT(S). A pre-proposal meeting or site visit(s) may be scheduled.

Attendance for the pre-proposal meeting shall be via web conference and recommended as a source of information but is not mandatory. Bidders interested in participating in the Pre-Proposal Meeting must follow these steps:

Join on your computer or mobile app https://teams.microsoft.com/meet/273712116674636?p=x0JJtgdLHpNz1kM77m Or call in (audio only) +1 786-636-1480 United States, Miami Phone Conference ID: 748 400 141#

Bidders who are participating should send an email to the contact person listed in this ITN expressing their intent to participate.

6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City. They will be without legal effect, including any information received at a pre-submittal meeting or site visit(s). The City, by means of Addenda, will issue interpretations or written addenda clarifications that are considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. The addendum will be released through Bidnet Direct. Any prospective Bidder who has received this ITN by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITN. Failure to receive an addendum may result in disqualification of the proposal. Written questions should be received no later than the date outlined in the Anticipated ITN Timetable section.

7. CONE OF SILENCE. This ITN is subject to, and all Bidders are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Bidders shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with and shall be subject to any sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance.

Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov

8. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to require additional information from Bidders (or Bidder team members or sub-consultants) to determine qualifications (including, but not limited to, litigation history, regulatory action, or additional references) and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).

9. BIDDER'S RESPONSIBILITY. Before submitting a response, each Bidder shall be solely responsible for making any investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the Contract. Ignorance of such conditions and requirements, or failure to make such evaluations, investigations, and examinations, will not relieve the Bidder from any obligation to comply with every detail and with all provisions and requirements of the Contract and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Bidder.

10. DETERMINATION OF AWARD. The City Manager may appoint an evaluation committee to assist in the evaluation of proposals received. The evaluation committee is advisory only to the city manager. The city manager may consider the information provided by the evaluation committee process or may utilize other information deemed relevant. The City Manager's recommendation need not be consistent with the information provided by the evaluation committee process and takes into consideration Miami Beach City Code Section 2-369, including the following considerations:

(1) The ability, capacity, and skill of the Bidder to perform the Contract.

(2) Whether the Bidder can perform the Contract within the time specified, without delay or interference.

(3) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder.

(4) The quality of performance of previous contracts.

(5) The previous and existing compliance by the Bidder with laws and ordinances relating to the Contract.

The City Manager may recommend to the City Commission the Bidder(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals that it deems to be in the best interest of the City, or it may also reject all Proposals.

11. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Bidder. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Bidder in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Bidders that no property, Contract, or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to, approved by the City, and executed by the parties.

12. BIDNET DIRECT. The Procurement Department utilizes Bidnet Direct, as its electronic bidding (e-Bid) platform. If you would like to be notified of available competitive solicitations released by the City, you must register through Bidnet Direct, www.bidnetdirect.com/florida/cityofmiamibeach. Registration is easy and will only take a few minutes. For detailed instructions on registering and submitting electronic bids, visit How to Become a Vendor? - City of Miami Beach.

If you have any questions regarding this system or registration, please visit the link above or contact Bidnet Direct at support@bidnet.com or 1-800-835-4603 option 2.

13. HOW TO MANAGE OR CREATE A VENDOR PROFILE ON VENDOR SELF SERVICE (VSS). In addition to registering with Bidnet Direct, the City encourages vendors to register with our online Vendor Self-Service web page, allowing City vendors to easily update contacts, attachments (W-9), and commodity information. The Vendor Self-

Service (VSS) webpage (https://selfservice.miamibeachfl.gov/vss/Vendors/default.aspx) will also provide you with purchase orders and payment information.

Should you have any questions or comments, do not hesitate to submit them to vendorsupport@miamibeachfl.gov.

14. SUPPLIER DIVERSITY. In an effort to increase the number and diversity of supplier options in the procurement of goods and services, the City has established a registry of LGBT-owned businesses, as certified by the National LGBT Chamber of Commerce (NGLCC), and small and disadvantaged businesses, as certified by Miami-Dade County. See authorizing resolutions here.

If your company is certified as an LGBT-owned business by NGLCC or as a small or disadvantaged business by Miami-Dade County, click on the link below to be added to the City's supplier registry (Vendor Self-Service) and bid system (Bidnet Direct). These are two different systems, and you must register for both.

Click to see acceptable certification and to register: https://www.miamibeachfl.gov/city-hall/procurement/how-to-become-a-vendor/.

15. E-VERIFY. As a contractor, you are obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Therefore, you shall utilize the US Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to utilize the US Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term.

Balance of Page Intentionally Left Blank

SECTION 0200 GENERAL CONDITIONS

FORMAL SOLICITATIONS TERMS & CONDITIONS - GOODS AND SERVICES. By virtue of submitting a proposal in response to this solicitation, Bidder agrees to be bound by and in compliance with the Terms and Conditions for Services (dated 3.23.2026), incorporated herein, which may be found at the following link:

https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT

1. ELECTRONIC RESPONSES (ONLY). Proposals must be submitted electronically through Bidnet Direct on or before the date and time indicated. Hard copy proposals or proposals received through email or facsimile are not acceptable and will be rejected.

A Bidder may submit a modified proposal to replace all or any portion of a previously submitted proposal until the deadline for proposal submittals. The City will only consider the latest version of the bid.

Electronic proposal submissions may require the uploading of attachments. All documents should be attached as separate files in accordance with the instructions included in Section 4 below. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder's responsibility to ensure that its bid, including all attachments, is uploaded successfully.

Only proposal submittals received and time stamped by Bidnet Direct prior to the proposal submittal deadline shall be accepted as submitted in a timely manner. Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical issues must be submitted to Bidnet Direct by contacting support@Bidnet.com or 1-800-835-4603 option 2. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issue.

It is the sole responsibility of each Bidder to ensure its proposal is successfully submitted in Bidnet Direct prior to the deadline for proposal submittals.

2. NON-RESPONSIVENESS. Failure to submit the following requirements shall result in a determination of non-responsiveness. Non-responsive proposals will not be considered.

1. Certification, Questionnaire & Requirements Affidavit (Appendix A, uploaded separately to Bidnet Direct).

2. Failure to comply with Minimum Qualifications Requirements (See Tab 1, Section 1.3).

3. OMITTED OR ADDITIONAL INFORMATION. Failure to complete and submit the Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct) with the bid and by the deadline for submittals shall render a proposal non-responsive. Non-responsive proposals will not be considered. With the exception of the Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct) the City reserves the right to seek any omitted information/documentation or any additional information from Bidder or other sources, including but not limited to any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Bidder to perform in accordance with contract requirements. Bidder must submit any omitted information/documentation or any additional information within three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bids will receive no further consideration.

4. ELECTRONIC PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process, and assist the Evaluation Committee in the review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the tabs and sections as specified below. The electronic submittal should be tabbed as enumerated below and contain a table of contents with page references. The electronic proposal shall be submitted through the "Documents" tab in Bidnet Direct.

Proposal Certification, Questionnaire & Requirements Affidavit (APPENDIX A) Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A) (Attached Separately to Bidnet Direct). Failure to complete and submit the Certification, Questionnaire & Requirements Affidavit with the bid shall result in the bid being deemed non-responsive. Failure to complete and submit the Certification, Questionnaire & Requirements Affidavit with the bid shall result in the bid being deemed non-responsive.

TAB 1 Cover Letter & Minimum Qualifications Requirements

1.1 Cover Letter. Submit cover letter signed by a principal or authorized agent of the bidder (in this case defined as the proposing firm) documenting transmittal of the proposal. Include the primary contact for purposes of the ITN.

1.2 Minimum Qualifications Requirements.

1.2.1 Bidder (defined as the firm) must be the manufacturer or an authorized agent of the manufacturer to sell, install, and maintain the proposed product brand.

Submittal Requirement:

1. List of the proposed product brand(s).

2. Verifiable information documenting that the bidder is the manufacturer or is an authorized agent of the manufacturer to sell, install, and maintain the proposed product brand(s).

1.2.2 Bidder (defined as the firm) shall be a State of Florida Certified Licensed Underground Utility and Excavation Contractor. Submittal Requirement: Provide a copy of the license.

1.3 Organizational Chart. Submit an organizational chart that includes the bidder, its relevant personnel, all subcontractors/sub-consultants, and all relevant personnel. The organizational chart should clearly identify the role of each firm and the corresponding personnel.

TAB 2 Experience & Qualifications of Bidder and Bidder’s Team

2.1 Relevant Experience of the Bidder. Submit detailed information regarding the relevant experience and proven track record of the bidder or its principals in providing the scope of work as identified in this solicitation, including experience in providing the scope of work to public sector agencies.

Submit at least three (3) projects within the last three (3) years that document experience with work similar to the work identified herein. For each similar project reference, submit the following: project name and description, client name, client contact, contact telephone & email, and project date(s). For each project reference, identify whether the experience is for the bidder or for a principal (include the name of the principal, if applicable).

2.2 Relevant Experience of the Bidder’s Sub-Contractors/Sub-Consultants. For each sub-contractor/sub-consultant, included in the organizational chart submitted in Tab 1.4, submit detailed information regarding the relevant experience and proven track record of the sub-contractor(s)/sub-consultant(s) or their principals in providing the scope of work as identified in this solicitation, including experience in providing the scope of work to public sector agencies.

Submit at least three (3) projects within the last three (3) years that document experience with work similar to the work identified herein. For each similar project reference, submit the following: project name and description, client name, client contact, contact telephone & email, and project date(s). For each project, identify whether the experience is for the bidder or for a principal (include the name of the principal, if applicable).

2.3 Relevant Experience of Project Personnel. For each individual included in the organizational chart submitted in Tab 1.4, submit: a) detailed information regarding the individual’s role in this project; b) at least three (3) projects within the last three (3) years that document experience with work similar to the work identified herein. For each similar project, submit the following: project name and description, client name, client contact, contact telephone & email, and project date(s); and c) for field crew and project managers provide National Association of Sewer Service Companies (NASSCO) certification for Pipeline Assessment Certification Program (PACP), Lateral Assessment Certification Program (LACP) and Manhole Assessment Certification Program (MACP).

2.4 Experience Working Together. For the bidder and any sub-contractor(s)/sub-consultant(s) identified in the organizational chart (Tab 1.4), submit at least three (3) projects within the last three (3) years that the bidder and sub-contractor(s)/sub-consultant(s) have worked together. For each project, submit the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

TAB 3 Products/Solutions Offered Submit a detailed list of products or solutions offered. Responses must be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a full review and score the proposed products/solutions offered.

3.1 Pipeline and Manhole Condition Inspection Reports. Submit at least three existing or prior client pipeline (pre-rehabilitation CCTV reports) and manhole inspection reports (pre-rehabilitation reports). For each client, include the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

3.2 Manhole and Structure Rehabilitation. For each product or solution offered under this category, submit the following: a) detailed specifications, including applicable testing or certification standards met; and b) at least three projects where each product or solution offered has been installed for approximately three years. For each project where a product or solution is installed, include the following: project name and description, client name, client contact, contact telephone & email, and project date(s). Include post-rehabilitation reports for each project.

3.3 Cured-in-Place Pipe Rehabilitation. For each product or solution offered under this category, submit the following: a) detailed specifications, including applicable testing or certification standards met; and b) at least three projects where each product or solution offered has been installed for approximately three years. For each project where a product or solution is installed, include the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

3.4 Closed Circuit Television (CCTV) Inspection. Submit the following information for the proposed CCTV solution: a) detailed specifications, including resolution and applicable testing or certification standards; b) at least three existing or prior client post-rehabilitation CCTV reports , and c) at least three (3) projects where the bidder (or subcontractor/subconsultant) has performed the services. For each project, include the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

3.5 Trenchless Point Repairs. Submit the following information: a) a detailed description of completed trenchless point repairs, including resolution and applicable testing or certification standards met b) at least three (3) projects where the bidder (or subcontractor/subconsultant) has performed the services, one (1) of which must be a pipe busting project, and c) examples of MH completion reports. For each project, include the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

3.6 Open Cut Repairs. Submit the following information: a) a detailed description of open cut repairs on sewer and storm (force main and gravity), including resolution and applicable testing or certification standards met, and b) at least three (3) coastal projects where the bidder (or subcontractor/subconsultant) has performed the services. For each project, include the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

TAB 4 Approach and Methodology

Submit detailed information on how Bidder plans to accomplish the required scope of work, including detailed information, as applicable, which addresses, but need not be limited to:

4.1 Specific Scopes of Work – Manholes and Gravity Mains. Submit detailed work plans, including the approach and methodology, for at least three (3) manhole and gravity main rehabilitation projects that the bidder or the bidder and its team of sub-contractor(s)/sub-consultant(s) has completed in the last three (3) years. For each project, submit the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

4.2 Specific Scopes of Work – Trenchless Pipe Lining and Repairs. Submit detailed work plans and include the approach and methodology utilized, for at least three (3) trenchless pipe lining and repair projects that the bidder or the bidder and its team of sub-contractor(s)/sub-consultant(s) has completed in the last three (3) years.

For each project, submit the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

4.3 Specific Scopes of Work – Open Cut Repairs. Submit detailed work plans, including the approach and methodology, for at least three (3) open cut repair projects involving sewer and storm systems, one (1) of which must be a force main (FM) repair and one (1) of which must be a gravity repair project, that the bidder or the bidder and its team of sub-contractor(s)/sub-consultant(s) has completed in the last three (3) years. For each project, submit the following: project name and description, client name, client contact, contact telephone & email, and project date(s).

4.4 South Florida Operations and Infrastructure. Submit detailed information on the bidder’s current operations and infrastructure currently available in South Florida, include (at a minimum): locations, equipment, and personnel. Submit a list of clients in South Florida, include the following: client name, scope of work under contract, client contact, contact telephone & email, and project date(s).

4.5 Warranty Agreements. Submit at least three (3) active warranty agreements for projects completed within the last three (3) years. For each agreement, submit the following: project name and scope of work, client name, client contact, contact telephone & email, and project date(s).

SECTION 0400 PROPOSAL EVALUATION

1. EVALUATION COMMITTEE. An Evaluation Committee, appointed by the City Manager, may meet to evaluate each Proposal in accordance with the qualitative criteria set forth below. In doing so, the Evaluation Committee may review and score all proposals received, with or without requiring presentations. It is important to note that the Evaluation Committee is advisory only and does not make an award recommendation to the City Manager or the City Commission.

The City Manager will utilize the results to take one of the following actions:

a. In the event that only one responsive Proposal is received, the City Manager, after determination that the sole responsive Proposal materially meets the requirements of the ITN, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations or

b. The City Manager may recommend that the City Commission authorize negotiations or award a contract to one or more firms in accordance with Section 0100, Sub-section 11, or

c. The City Manager may Recommend that the City Commission short-list one or more firms for further consideration by the Evaluation Committee or

d. The City Manager may recommend to the City Commission that all firms, if more than one (1) responsive submittal is received, be rejected.

2. PRESENTATIONS BY SHORT-LISTED FIRMS. If a short-listing of firms responding to this ITN is approved, the short-listed firms may be required to make presentations to and be interviewed by the Evaluation Committee. In further considering the short-listed firms, the Evaluation Committee will utilize the criteria set forth in Sub-section 4 below.

3. TECHNICAL ADVISORS. The City, at its discretion, may utilize technical or other advisers to assist the evaluation committee or the City Manager in evaluating proposals.

4. EVALUATION CRITERIA. Responsive, responsible proposals will be evaluated in accordance with the following criteria:

Qualitative Criteria (Points Assigned by Evaluation Committee) Maximum Points

Experience & Qualifications (Tab 2) 30 Products/Solutions Offered (Tab 3) 35 Approach & Methodology (Tab 4) 35 TOTAL AVAILABLE POINTS for Qualitative Criteria 100

Quantitative Criteria (Points Assigned by Procurement Department)

Maximum Points

Veteran's Preference Points 5 TOTAL AVAILABLE POINTS for Qualitative and Quantitative 105

5. QUALITATIVE CRITERIA. The Evaluation Committee shall review responsive, responsible proposals and assign points for the qualitative factors only. The Evaluation Committee shall not consider quantitative factors (e.g., veteran's preference) in its review of proposals. The Evaluation Committee shall act solely as an advisory to the City Manager.

The results of the Evaluation Committee process do not constitute an award recommendation. The City Manager may utilize, but is not bound by, the results of the Evaluation Committee process, as well as consider any feedback or information provided by staff, consultants, or any other third party in developing an award recommendation in accordance with Section 0100, Sub-section 10. In its review of proposals received, the Evaluation Committee may review and score all proposals, with or without conducting interview sessions, in accordance with the evaluation criteria.

6. QUANTITATIVE CRITERIA. The Evaluation Committee shall not consider Quantitative factors. Quantitative factors will be considered by the City Manager when preparing a recommendation to the City Commission. In considering quantitative factors, the City Manager may also consider any feedback or information provided by staff, consultants, or any other third party in developing an award recommendation in accordance with Section 0100, Sub-section 10.

Procurement Department staff will assign points for the quantitative criteria. Veterans' Preference points will be assigned in accordance with Section 2-374 of the City Code.

7. DETERMINATION OF FINAL RANKING. The sum of the evaluation criteria points will be converted to rankings in accordance with the example below:

Bidder A Bidder B Bidder C

Committee Member 1

Qualitative Points 82 76 80 Quantitative Points 22 15 12

Total 104 91 92 Rank 1 3 2

Committee Member 2

Qualitative Points 79 85 72 Quantitative Points 22 15 12

Total 101 100 84 Rank 1 2 3

Committee Member 2

Qualitative Points 80 74 66 Quantitative Points 22 15 12

Total 102 89 78 Rank 1 2 3

Low Aggregate Score 3 7 8 Final Ranking* 1 2 3

It is important to note that the results of the proposal evaluation process in accordance with Section 0400 do not represent an award recommendation. The City Manager will utilize the results of the proposal evaluation process and any other information he deems appropriate to develop an award recommendation to the City Commission, which may differ from the results of the proposal evaluation process and final rankings.

APPENDIX A

Certification, Questionnaire &

Requirements Affidavit FAILURE TO SUBMIT THE CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVITS WITH

THE BID SHALL RESULT IN THE BID BEING DEEMED NOT RESPONSIVE AND NOT BEING

FURTHER CONSIDERED

ITN 2026-351-ND

Sewer and Stormwater Assessment, Trenchless Rehabilitation, and Point

Repairs

PROCUREMENT DEPARTMENT

1755 Meridian Avenue, 3rd Floor

Miami Beach, Florida 33139

APPENDIX B

Special Conditions

ITN 2026-351-ND

Sewer and Stormwater Assessment,

1. TERM OF CONTRACT. The term of the Agreement resulting from this ITN shall be for an initial term of two (2) years.

2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for one (1) three-year renewal term or three (3) one-year renewal terms at the City Manager's sole discretion. The successful Contractor shall maintain, for the entirety of any renewal period, the same terms and conditions included within the originally awarded Contract.

Continuation of the Contract beyond the initial period, and any option subsequently exercised, is a City prerogative and not a right of the successful Contractor.

3. ADDITIONAL SERVICES. Services not specifically identified in this solicitation may be added to or deleted from any resultant contract upon successful negotiations and mutual consent of the contracting parties, as well as approval by the City Manager.

4. LICENSES, PERMITS, AND FEES. Contractor shall be responsible for attaining permits for any work that requires permits. The City will only reimburse for the initial review and one resubmission. Costs associated with additional resubmissions will not be reimbursed. All licenses required by municipality, governmental agency, or political subdivision shall be obtained by and paid for by the Contractor. Damages, penalties, and or fines imposed on the City or the Contractor for failure to obtain required licenses, permits, or fines shall be borne by the Contractor. Permit fees will be provided as a pass-through cost only.

6. COST ADJUSTMENTS. On or about the anniversary of each contract year, the Contractor may request, and the city manager may approve, a cost adjustment based on documented cost increases for the following contract year. Cost adjustments should be limited to changes in the applicable Bureau of Labor Statistics index for the local region or other verifiable evidence of price increases. The Contractor's adjustment request must substantiate the requested increase. The City of Miami Beach, through its city manager, reserves the right to approve a requested adjustment or may terminate the Agreement and readvertise for bids for the goods or services.

7. PAYMENT AND PERFORMANCE BOND. The City will require a payment and performance bond for any prosecution and completion of a public work or for repairs upon a public work in excess of $200,000. Within ten (10) calendar days of City execution of the Contractor Service Order, Contractor shall furnish a Performance Bond and a Payment Bond, attached hereto as Appendix D.

7.1 Each Bond shall be in the amount of one hundred percent (100%) of the Contractor Service Order, guaranteeing to City the completion and performance of the work covered in such Contract as well as full payment of all suppliers, laborers, or subcontractors employed pursuant to the project.

7.2 Each Bond shall continue in effect for one year after final completion and acceptance of the work with liability equal to one hundred percent (100%) of the Contractor Service Order sum, or an additional bond shall be conditioned that Contractor will, upon notification by City, correct any defective or faulty work or materials which appear within one year after final completion of the work.

7.3 Pursuant to the requirements of Section 255.05(1)(a), Florida Statutes, as may be amended from time to time, Contractor shall ensure that the bond(s) referenced above shall be recorded in the public records of Miami-Dade County and provide City with evidence of such recording.

7.4 Alternate Form of Security: In lieu of a Performance Bond and Payment Bond, Contractor may furnish alternate forms of security which may be in the form of cash, money order, certified check, cashier's check, or unconditional letter of credit. Such alternate forms of security shall be subject to the prior approval of the City and shall be subject to the same conditions as those applicable above and shall be held by the City for one year after completion and acceptance of the Work.

8. BACKGROUND CHECKS/CONTACTOR’S PERSONNEL. The Contractor(s) shall conduct a full criminal background check at its own expense on each of its employees engaged in providing services under this ITN or any resulting Agreement prior to the commencement of said services. No Contractor employee shall be eligible to perform services, pursuant to this ITN or resulting Agreement if he or she: (1) has been convicted of or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust; embezzlement;

drug trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen property;

identity theft; fraud; money laundering; shoplifting; larceny; falsification of documents and/or

(2) has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The Contractor(s) shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorney’s fees) or claims for injury or damages arising out of its failure to comply with this requirement. Contractor(s) shall employ personnel competent to perform the work specified herein. The City reserves the right to request the removal of the Contractor’s employee’s from performing maintenance on the City's grounds where the employee’s performance or actions are obviously detrimental to the program. Contractor’s personnel must wear photo identification at all times.

APPENDIX C

Insurance Requirements

INSURANCE REQUIREMENTS

The Contractor shall maintain the below required insurance for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract.

A. Workers' Compensation Insurance for all employees of the Contractor as required by Florida Statute

Chapter 440 and Employer Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. Should the Contractor be exempt from this Statute, the Contractor and each employee shall hold the City harmless from any injury incurred during performance of the Contract.

The exempt contractor shall also submit (i) a written statement detailing the number of employees and that they are not required to carry Workers’ Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or (ii) a copy of a Certificate of Exemption.

B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project or the general aggregate limit shall be twice the required occurrence limit.

C. Automobile Liability Insurance covering any automobile, if Contractor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $2,000,000 combined per accident for bodily injury and property damage.

D. Installation Floater Insurance against damage or destruction of the materials or equipment in transit to, or stored on or off the Project Site, which is to be used (installed into a building or structure) in the Project. (City of Miami Beach shall Named as a Loss Payee on this policy, as its interest may appear.

This policy shall remain in force until acceptance of the project by the City.)

E. Umbrella Liability Insurance in an amount no less than $5,000,000 per occurrence. The umbrella coverage must be as broad as the primary General Liability coverage.

F. If any excavation work is included in the Contract, it is understood and agreed that Contractor’s Liability policy shall not contain exclusion for XCU (Explosion, Collapse and Underground) coverage.

Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor’s insurance.

Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services.

Waiver of Subrogation – Contractor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher.

If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

Verification of Coverage – Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

CERTIFICATE HOLDER MUST READ:

CITY OF MIAMI BEACH

c/o EXIGIS Insurance Compliance Services P.O. Box 4668 – ECM #35050 New York, NY 10163-4668

Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at:

Certificates-miamibeach@riskworks.com

Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Compliance with the foregoing requirements shall not relieve the Contractor of his liability and obligation under this section or under any other section of this agreement.

APPENDIX D

Payment and Performance Bond Forms

Trenchless Rehabilitation, and Point Repairs

FORM OF PERFORMANCE BOND

BY THIS BOND, We _______________________________________, as Principal, hereinafter called Contractor, and _______________________________, as Surety, are bound to the City of Miami

Beach, Florida, as Obligee, hereinafter called City, in the amount of ____________________________

Dollars ($__________) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally.

WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No.:

_____________, awarded the _______ day of __________________, 20____, with City which Contract

Documents are by reference incorporated herein and made a part hereof, and specifically include provision for liquidated damages and other damages identified, and for the purposes of this Bond are hereafter referred to as the "Contract";

THE CONDITION OF THIS BOND is that if the Contractor:

1. Performs the Contract between Contractor and City for construction of

_______________________________________________, the Contract being made a part of this Bond by reference, at the times and in the manner prescribed in the Contract; and

2. Pays City all losses, liquidated damages, expenses, costs, and attorney's fees, including appellate proceedings, that City sustains as a result of default by Contractor under the Contract; and

3. Performs the guarantee of all work and materials furnished under the Contract for the time specified in the Contract; then THIS BOND IS VOID OTHERWISE IT REMAINS IN FULL FORCE AND

EFFECT.

Whenever Contractor shall be, and declared by City to be, in default under the Contract, City having performed City obligations thereunder, the Surety may promptly remedy the default, or shall promptly:

3.1. Complete the Project in accordance with the terms and conditions of the Contract

Documents…