miami b C I T Y O F M I A M I B E A C H.pdf

City of Miami Beach, 1755 Meridian Ave., Suite 200, Miami Beach, Florida 33139, www.miamibeachfl.gov

PARKING DEPARTMENT

Tel: 305-673-7631

INVITATION TO QUOTE

ITQ 2026-002-CW

Fire Suppression Systems – Annual Inspections, Testing, Certification, and Repairs (Parking Garages)

November 3, 2026

The City of Miami Beach Parking Department requests your quote for the annual inspection, testing, certification, and repairs of fire suppression systems citywide, pursuant to and in accordance with the specifications contained herein. City departments may, but are not required to, utilize the results of this ITQ to acquire the referenced service. Award of ITQ does not grant the successful Bidder(s) exclusive rights or any guarantee of work to provide the services. The maximum expenditure allowed under this ITQ is limited to $100,000.

Bid Contact: Elizabeth Miro at elizabethmiro@miamibeachfl.gov or 305-673-7000 ext. 22925

2.1 ELECTRONIC RESPONSES ONLY. Only electronic responses to this ITQ will be considered. The City utilizes Bidnet Direct (Government Bids Opportunities and RFP | BidNet Direct) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of an addendum to this ITQ. Any prospective Bidder(s) who has received this ITQ by any means other than through Bidnet Direct must register immediately with Bidnet Direct to ensure it receives any addendum issued to this ITQ. Failure to receive an addendum may result in disqualification of the bid submitted.

Hard copy bids or bids received through email or facsimile are not acceptable and will be rejected. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until the deadline for bid submittals. The City will only consider the latest version of the bid.

Electronic bid submissions may require the uploading of attachments. All documents should be attached as separate files. Attachments containing embedded documents or proprietary file extensions are prohibited. It is the Bidder’s responsibility to assure that its bid, including all attachments, is uploaded successfully.

Late bids cannot be submitted and will not be accepted. Bidders are cautioned to allow sufficient time for the submittal of bids and uploading of attachments. Any technical issues must be submitted to Bidnet Direct by contacting support@bidnet.com or 800-835-4603, option

2. The City cannot assist with technical issues regarding submittals and will in no way be responsible for delays caused by any technical or other issues.

2.2 NON-RESPONSIVENESS: Failure to submit the following requirements with the bid or the deadline for responses shall determine non-responsiveness. Non-responsive bids will not be considered.

a. Certification, Questionnaire & Requirements Affidavit (uploaded separately to Bidnet Direct).

b. Quote Form (Section 8)

c. Proof of Minimum Requirements (if applicable to this ITQ).

2.3 OMITTED OR ADDITIONAL INFORMATION. With exception of the Certification, Questionnaire & Requirements (uploaded separately to Bidnet Direct), the City reserves the right to seek any omitted information/documentation or any additional information from the consultant or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the consultant to perform. Failure to submit any omitted or additional information in accordance with the City’s request shall result in the response being deemed non-responsive.

2.4 ELECTRONIC BID RESPONSE FORMAT. In order to maintain comparability and to facilitate the review process of bids, it is strongly recommended that bids be submitted in accordance with the required information specified below. The electronic submittal should be submitted as enumerated below and contain the required information. The electronic bid shall be submitted through the “Document” tab in Bidnet Direct.

BID SUBMITTAL The bid submittal is to include the following:

• ITEM 1 Quote Form (Section 8). The Quote Form (Section 8) shall be completed in its entirety. All corrections on the Quote Form shall be initialed.

• ITEM 2 Proof of Minimum Requirements (Section 4).

• ITEM 3 Certification, Questionnaire, Requirements Affidavit (uploaded separately to Bidnet Direct).

FAILURE TO SUBMIT THE MOST RECENT QUOTE FORM (EITHER

INCLUDED IN THE ORIGINAL ITQ OR RELEASED VIA AN ADDENDUM) AND

COMPLETED CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT

WITH THE BID AND BY THE DEADLINE FOR SUBMITTAL SHALL RENDER A BID

NON-RESPONSIVE. NON RESPONSIVE BIDS WILL NOT BE CONSIDERED.

2.5 DEADLINE FOR SUBMITTAL OF QUOTES: November 24, 2026, AT 3 P.M.

Any response to this ITQ received after 3:00 p.m. on this day will be considered late and not accepted. The City does not accept responsibility for delays, natural or otherwise.

2.6 DEADLINE FOR RECEIPT OF QUESTIONS: November 17, 2026, AT 10 A.M.

Any questions or clarifications concerning this quote shall be directed to PKGPurchasing@miamibeachfl.gov by NO LATER THAN November 17, 2026, AT 10:00 AM. All responses to questions will be sent to all prospective bidders/proposers in the form on an addendum. No questions will be received verbally or after said deadline.

Award will be made solely at the discretion of the City to the responsive, responsible respondent(s) offering the best combination of the lowest cost and best product meeting specifications, at the sole discretion of the City. The award may be made by bid item, bid group, or for the entirety of all bid items, as determined by the City. Further, the City may award multiple bidders as deemed in the City's best interest. No exclusive rights are expressed or implied due to the award of this ITQ. Departments may acquire the services through this

ITQ, through another contract, or on the open market. The maximum expenditure allowed under this ITQ is limited to $100,000.

The City is not required to act upon any information obtained through this ITQ. However, the City reserves the right to negotiate an agreement or issue a Purchase Order pursuant to this ITQ to the respondent deemed to be in the best interest of the City.

4.1 The Bidder must have a valid Florida Department of Financial Services, Division of State Fire Marshal, Fire Equipment Dealer License – Type 07 Class 01 (Class A) license to be considered for award.

Submittal Requirement: Bidder must submit License Number.

5.1 General Conditions:

• Pricing to include all labor, tools, materials, equipment, and mobilization. Any change order must be approved by the Facility Zone Manager prior to beginning work.

• Vendor will be responsible for all permits (if required).

• Contractor shall maintain site free of debris and trash to be picked up daily.

• Department reserves the right to request a schedule of values for all bids received.

• The City may reject any or all quotations, or any portion of the quotation, as it deems in the best interest of the City.

5.2 Scope of Work:

The Successful Bidder(s) may be required to provide several types of services to various types of fire suppression systems throughout the City. These services may include, but are not limited to the fabrication, installation, inspection, altering, repairing, and servicing of fire suppression systems. The requested services may involve servicing systems that fall under one -or a combination of- the following categories: wet agent, dry agent, and/or pre-engineered systems.

All repair invoices are to be accompanied by proof of cost for materials and a Work Order # provided by a Facility Zone Manager if materials are used.

In addition, the Successful Bidder(s) must comply with all applicable Federal, State, and County regulations; such as, but not limited to: the most current edition of the National Fire Protection Associate (NFPA) 10 Standard for the Inspection, Testing, and Maintenance of Portable Fire Extinguishers, any other applicable NFPA standards, South Florida Building Codes, and UL Listings.

Successful bidders are also to provide the City with a building log sheet at the completion of inspection. The log must include: Serial Numbers, MFR, Size/Type, RC/Due, Hydro Due, and Location of all equipment that was serviced or installed.

5.3 Costs:

• Successful bidder(s) shall provide the City with the invoice(s), or a quote(s) for all items, based on the cost of parts and materials, plus the agreed to markup or discount accordingly (refer to Section 8 – Group C: Additional Materials)

• Bidder shall provide a plus percentage markup for any additional new parts for repairs and maintenance not listed herein

This ITQ includes four groups: Group A: Certifications, Group B: Materials, Group C: Additional Materials, and Group D: Rates (Section 8).

Section 6:

6.1 Term: It is expected that any resulting agreement shall be valid until $100,000.00 has been expended.

6.2 Any quantity or amounts specified is an estimate only and not a commitment or guarantee of the requirements of the City under this ITQ. The vendor is not authorized to manufacture, produce, ship, or perform unless it has received a release of a request for a specific quantity for items specified in this ITQ by an authorized representative of the City. All invoice prices must be equal to or less than the unit and aggregate costs specified in the quote.

The City shall not be obligated or liable for payments over the amounts released or requested pursuant to this ITQ.

6.3 Additional Quantity of Items or Units: Although this solicitation and resultant contract states a specific number of items or units to be purchased by the City, it is understood and agreed that the City may purchase additional items or units from the vendor; provided that these additional items or units represent the same manufacturer, model or brand, and unit price stipulated within the contract.

In addition, it is understood and agreed that the City may, within six (6) months after the terms and conditions of this contract have been fulfilled through the delivery and acceptance of the items, purchase additional items or units from the vendor; provided that these additional items or units represent the same manufacturer, model or brand, and unit price stipulated in the contract, and that the vendor shall accept a separate purchase order containing the same terms and conditions stipulated in the contract.

6.4 Acceptance of this ITQ constitutes acknowledgment and agreement by the vendor that, in connection with providing the above-referenced services/products on behalf of the City of Miami Beach, Florida, it agrees to indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys’ fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of vendor, its officers, employees, agents, contractors, or any other person or entity acting under vendor’s control or supervision, in connection with, related to, or as a result of vendor’s performance under this ITQ. To that extent, the vendor shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses and shall pay all costs and attorneys’ fees expended by the City in defense of such claims and losses, including appeals.

6.5 Payment Terms: Successful Bidder shall invoice the City separately for each order, per school. Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the invoice). Invoices shall include a detailed description of the Services (or parts thereof) provided and shall be submitted to the City at the following address:

City of Miami Beach Finance Department – AP Division

1700 Convention Center Drive 3rd Floor Miami Beach, Florida 33139

Email: ParkingInvoices@miamibeachfl.gov

6.6 Insurance Requirements: See Appendix “A.”

Section 7: Terms and Conditions:

The following documents identify terms and conditions that together with the ITQ, inclusive of all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation and the contract, and are complementary to one another and together establish the complete terms, conditions and obligations of the Bidder and, subsequently, the awarded Bidder.

SOLICITATION TERMS & CONDITIONS – GOODS & SERVICES. By virtue of submitting a bid in response to this ITQ, Bidder agrees to be bound by and in compliance with the Solicitation Terms and Conditions (Informal Solicitation date 10.27.2022), incorporated herein, located at: https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/

INVITATION TO QUOTE

ITQ 2026-002-CW

Fire Suppression Systems – Annual Inspections, Testing, Certification, and Repairs (Citywide)

Section 8:

QUOTE FORM

In accordance with the specifications contained herein:

Group A - Certifications

Item Description Unit Unit Price Certifications (Yearly) (to include serial number)

1 CO2 type to include 3 lbs. thru 20lbs. Each $________

Dry chemical - regular & multi-purpose type (to include 5 lbs. thru 20 lbs.) (to include Class A, B, C or any combination)

Each $________

3 Halon fire extinguishers (all types) Each $________

4 Water pressure type portable fire extinguishers (2-1/2 gallons) Each $________

5 AFFF Foam type (2-1/2 gallons) Each $________ Certifications (6-Year) (if applicable) (to include serial number)

6 CO2 type to include 3 lbs. thru 20lbs. Each $________

Dry chemical - regular & multi-purpose type (2.5 lbs.) (to include Class A, B, C or any combination)

Each $________

Dry chemical - regular & multi-purpose type (5 lbs.) (to include Class A, B, C or any combination)

Each $________

Dry chemical - regular & multi-purpose type (10 lbs.) (to include Class A, B, C or any combination)

Each $________

Dry chemical - regular & multi-purpose type (20 lbs.) (to include Class A, B, C or any combination)

Each $________

11 Halon fire extinguishers (all types) Each $________

12 Water pressure type portable fire extinguishers (2-1/2 gallons) Each $________

13 AFFF Foam type (2-1/2 gallons) Each $________

Hydrostatic Testing per Unit

14 CO 2 type (2.5 lbs.)

Hydrostatic Testing Per Unit Each $________

15 CO 2 type (5 lbs.)

Hydrostatic Testing Per Unit Each $________

16 CO 2 type (10 lbs.)

Hydrostatic Testing Per Unit Each $________

17 CO 2 type (20 lbs.)

Hydrostatic Testing Per Unit Each $________

18 Dry chemical - regular & multi-purpose type (2.5 lbs.) Each $________

19 Dry chemical - regular & multi-purpose type (5 lbs.) Each $________

20 Dry chemical - regular & multi-purpose type (10 lbs.) Each $________

21 Dry chemical - regular & multi-purpose type (20 lbs.) Each $________

22 Halon fire extinguishers (5 lbs.) Each $________ 23 Halon fire extinguishers (11 lbs.) Each $________ 24 Halon fire extinguishers (15 lbs.) Each $________

25 Water pressure type portable fire extinguishers (2-1/2 gallons) Each $________

Dry chemical - Regular & multi-purpose type (2.5 lbs.) (to include Class A, B, C, or any combination.)

Each $________

Dry chemical - Regular & multi-purpose type (5 lbs.) (to include Class A, B, C, or any combination.)

Each $________

Dry chemical - Regular & multi-purpose type (10 lbs.) (to include Class A, B, C, or any combination.)

Each $________

Dry chemical - Regular & multi-purpose type (20 lbs.) (to include Class A, B, C, or any combination.)

Each $________

30 AFFF Foam type (2-1/2 gallons) Each $________ Amerex Automatic/Manual Fire Extinguishers Systems

31 Model No. V-13 Each $________ 32 Model No. V-25 Each $________

Ansul Automatic/Manual Fire Extinguishers Systems 33 2 cylinders, Model # R-102-3/36 gal. Each $________ 34 1 cylinder, Model # R-102-36 gal. Each $________ 35 Inergen 2175 Each $________

Group B - Materials

New Extinguishers 36 5 lb. Each $________ 37 10 lb. Each $________ 38 15 lb. Each $________ 39 20 lb. Each $________

Refill For The Following Types Of Fire Extinguishers:

40 5 lb. Each $________ 41 10 lb. Each $________ 42 15 lb. Each $________ 43 20 lb. Each $________

Dry Chemical (Regular & Multi-Purpose Type) ABC Or Any Combination (A = Wood, B=Liquid And C=Electrical Equipment)

44 2.5 lb. Each $________ 45 5 lb. Each $________ 46 10 lb. Each $________ 47 20 lb. Each $________ 48 30 lb. Each $________ 49 Recharge K Class (6 Liter Extinguisher) Each $________

Dry Chemical, Wheel Unit Pressure Or N2 Tank Type 50 75 lb. Each $________ 51 125 lb. Each $________ 52 150 lb. Each $________ 53 300 lb. Each $________ 54 CO2 50 lb., Amerex Model # 333 Each $________ 55 Carbon Dioxide wheel unit type (50 lbs.) Each $________ 56 Carbon Dioxide wheel unit type (100 lbs.) Each $________

57 Amerex Automatic/Manual fire extinguishers systems, Model No. V-13 Each $________

Dry Chemical Wheel Unit Pressure Or N2 Dry Chemical Wheel Unit Pressure Or N2 Tank Type

58 125 lb. Each $________ Carbon Dioxide Wheel Unit Type

59 50 lb. Each $________ Halon 1211 Fire Extinguishers

60 5 lb. Each $________ 61 9 lb. Each $________ 62 14 lb. Each $________ 63 150 lb. Each $________

64 Water pressure type portable fire extinguishers (2-1/2 gallon) Each $________

Group C - Additional Materials

Item Description Unit Percentage Mark-up on Materials

65 New Parts for Repairs & Maintenance Rate _______%

Group D - Rates

Hourly Rate

66 Repairs to fire extinguishers Hourly Rate $________

Log Sheet

67 Completed Extinguisher Log as per NFPA 10 - Florida State Fire Code Each $________

APPENDIX “A”

Insurance Requirements

TYPE 1B - GOODS, SERVICES & MAINTENANCE

INSURANCE REQUIREMENTS

The vendor shall maintain the below required insurance in effect prior to awarding the contract and for the duration of the contract. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage may be treated as a material breach of the contract, which could result in withholding of payments or termination of the contract.

A. Worker’s Compensation Insurance for all employees of the vendor as required by Florida Statute 440, and Employer Liability Insurance for bodily injury or disease. Should the Vendor be exempt from this Statute, the Vendor and each employee shall hold the City harmless from any injury incurred during performance of the Contract. The exempt Vendor shall also submit (i) a written statement detailing the number of employees and that they are not required to carry Workers’ Compensation insurance and do not anticipate hiring any additional employees during the term of this contract or (ii) a copy of a Certificate of Exemption.

B. Commercial General Liability Insurance on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $300,000 per occurrence.

C. Automobile Liability Insurance covering any automobile, if vendor has no owned automobiles, then coverage for hired and non-owned automobiles, with limit no less than $300,000 combined per accident for bodily injury and property damage.

Additional Insured - City of Miami Beach must be included by endorsement as an additional insured with respect to all liability policies (except Professional Liability and Workers’ Compensation) arising out of work or operations performed on behalf of the contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired or borrowed in the form of an endorsement to the contractor’s insurance.

Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be cancelled, except with notice to the City of Miami Beach c/o EXIGIS Insurance Compliance Services.

Waiver of Subrogation – Vendor agrees to obtain any endorsement that may be necessary to affect the waiver of subrogation on the coverages required. However, this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.

Acceptability of Insurers – Insurance must be placed with insurers with a current A.M. Best rating of A:VII or higher. If not rated, exceptions may be made for members of the Florida Insurance Funds (i.e. FWCIGA, FAJUA). Carriers may also be considered if they are licensed and authorized to do insurance business in the State of Florida.

Verification of Coverage – Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable insurance language, effecting coverage required by this contract. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

CERTIFICATE HOLDER MUST READ:

CITY OF MIAMI BEACH

c/o EXIGIS Insurance Compliance Services P.O. Box 947 Murrieta, CA 92564

Kindly submit all certificates of insurance, endorsements, exemption letters to our servicing agent, EXIGIS, at:

Certificates-miamibeach@riskworks.com

Special Risks or Circumstances - The City of Miami Beach reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement.