mia BA059A Solicitation.pdf

MIAMI-DADE AVIATION DEPARTMENT

MIAMI-DADE COUNTY

Daniella Levine Cava Mayor

Board of County Commissioners

Anthony Rodriguez Chairman

Kionne L. McGhee Vice-Chairman

Oliver G. Gilbert, III Natalie Milian Orbis Anthony Rodriguez

DISTRICT 1 DISTRICT 6 DISTRICT 10

Marleine Bastien Raquel A. Regalado Roberto J. Gonzalez

DISTRICT 2 DISTRICT 7 DISTRICT 11

Keon Hardemon Danielle Cohen Higgins Juan Carlos Bermudez

DISTRICT 3 DISTRICT 8 DISTRICT 12

Micky Steinberg Kionne L. McGhee René Garcia

DISTRICT 4 DISTRICT 9 DISTRICT 13

Vicki L. Lopez

DISTRICT 5

Geri Bonzon-Keenan County Attorney

Ralph Cutié Aviation Director

BID No. BA059A

Bid Title: Miami International Airport (MIA) Central and South Terminal Bag Claim Optimization Phase 2

CONTACT FOR THIS SOLICITATION:

Claudia Portocarrero

Aviation Senior Procurement Contracting Officer 4200 NW 36 Street, Miami, Florida 33166

Telephone: (305) 869-7374 E-mail: ClaudiaP@flymia.com

ADVERTISEMENT FOR BIDS

BID NO.: BA059A

PROJECT NAME: MIAMI INTERNATIONAL AIRPORT (MIA) CENTRAL AND SOUTH

TERMINAL BAG CLAIM OPTIMIZATION PHASE 2

1. BID SUBMITTAL

Sealed Bids for the Project will be received for and on behalf of Miami-Dade County Aviation Department, Procurement & Materials Management Division, 4331 N.W. 22nd Street, Building 3040, Miami, Florida 33122 until 2:00 P.M. EST on Friday, September 18, 2026, or as modified by addendum, at which time all Bids will be publicly opened and read aloud. Bids received after the time and date specified will not be considered. The County reserves the right to postpone or cancel the Bid opening at any time prior to the scheduled opening of Bids. Bidders are invited to be present. The responsibility for submitting bids on or before the stated time and date specified is solely the responsibility of the bidder. The County will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. All expenses involved with the preparation and submission of bids to the County, or any work performed in connection therewith, shall be borne by the bidder(s).

A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the proposal due date and time. The County will only consider the latest version of the bid. Each submitted bid shall stand on its own, without reference to or incorporation of materials or documents contained in previously submitted bids.

All Bids must be submitted as set forth in the Bid Documents. The County reserves the right to reject any or all Bids, to waive informalities and irregularities, or to re-advertise the project. The County, by choosing to exercise its right of rejection, does so without the imposition of any liability against the County by any and all Bidders.

2. BID GUARANTY

Each Bid must be accompanied by a Bid Guaranty of not less than five percent (5%) of the Total Bid in a manner required by the Instructions to Bidders. No Bid may be withdrawn after the scheduled closing time for the receipt of Bids for a period of one hundred and eighty (180) days. The County reserves the right to reject any or all Bids, to waive informalities and irregularities, to reject all Bids, or to re-advertise for Bids.

3. SCOPE DESCRIPTION

Miami-Dade County, as represented by Miami-Dade Aviation Department ("MDAD”) requires the services of a general contractor to provide construction services including, but not limited to, replacing existing Baggage Claim Units 8 through 13 with secure single claim units.

The scope of work for this project consists of, but is not limited to:

• Temporary requirements, phasing, mobilization and demobilization, daily clean-up.

• Demolition of the existing Baggage Claim Units and associated baggage drops along with existing K1 doors and infill door openings.

• Selective demolition of concrete stair, openings in existing structural wall, bollard, column covers, barricade & railing, roll-up door and wall finishes.

• Remove and return existing signage to MDAD.

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• Patch and repair concrete surface, structural infill with CMU blocks, new equipment pad and add column and beam for new structural openings.

• New flat plate claim units with stainless steel finishes.

• New baggage drop conveyors in the tug area with new barricade.

• New crossover platform over drop belt conveyor at tug drive area of bag claim 10.

• Installation of new SS column covers as per the drawings.

• New 1" foil faced rigid insulation, fire rated door sealant and expansion joint control system.

• New type A security door, roll-up K1 door and access panels for maintenance.

• Floor prep and terrazzo floor infill under the existing conveyor.

• Patch and repair specific walls with new type M-1 and A-3 wall partitions.

• Install horizontal corrugated wall panels, SS baseboard, corner guards along with the wall finishes per finish schedule.

• Prep and paint exterior wall with stucco application.

• Install new stop sign and white painted directional traffic arrows.

• Selective HVAC modification includes removal of VAV box, thermostats and ductwork mods along with some duct insulation changes.

• Installation of new electrical, telecommunication and security system upgrades as required for new baggage claim unit operation.

• All existing signs shall be replaced with new signs of equal size and font.

4. MINIMUM QUALIFICATIONS

The bidder, or one of its first-tier subcontractors, shall be able to demonstrate they have, at the time of bid submittal:

1. Completed the installation or physical modification of at least one similar or larger baggage claim device system within the past 10 years.

If the bidder or its first-tier subcontractor cannot demonstrate compliance with this requirement in the aggregate (i.e., via one project by the bidder and/or one project by the first-tier subcontractor) they may be deemed non-responsible. The bidder cannot use the experience of a supplier who will not also be providing construction or programming services. Miami-Dade County reserves the right to evaluate and accept alternate proffers of experience, such as the experience of key personnel of affiliates, on a case by case basis, and the County's determination as to whether such proffer materially meets the intent of this section shall be absolute. A firm who meets these minimum requirements may still be deemed non-responsible in the County's discretion.

At the time of bid submission, each Bidder must complete and submit the Minimum Qualifications Form.

5. LICENSING REQUIREMENTS

A Bidder must hold a General Contractor license at the time its bid is submitted as follows:

A. A current valid certificate, as listed below, qualifying the Bidder to perform the Work contemplated by these Contract Documents. Failure to hold the appropriate certificate at the time this Bid is submitted shall render the Bid non-responsive.

1) The State of Florida Construction Industry Licensing Board, pursuant to the provisions of

Section 489.115 of the Florida Statutes; or

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2) The Miami-Dade County Construction Trades Qualifying Board, pursuant to the provisions of Section 10-3 (a) of the Miami-Dade County Code. Holders of Miami-Dade County Certificates of Competency must also hold Certificates of Registration issued by the State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.117, Florida Statutes.

B. If a Bidder is a joint venture, the joint venture entity, of whatever nature or qualifications, must be qualified as a separate and distinct entity, as required by the rules of the State of Florida Department of Business & Professional Regulations (DBPR). Joint Venture Bidders not otherwise qualified as set forth above, may submit Qualifications if they have initiated the process with the Florida Construction Industry Licensing Board and have received a letter from the Department of Business & Professional Regulations (DBPR) attesting that they have satisfied the requirements of DBPR pertaining to the Qualifications of Joint Ventures. Such letters must be submitted with the Bid.

Failure to comply with the provisions of this Article at the time this bid is submitted, shall render the Bid non-responsive.

6. BID DOCUMENTS

All MIA construction, design, building plans, as-builts, blueprints, schematic drawings, and diagrams, whether in draft or final format, must be protected from public release and labeled For Official Use Only (FOUO) and shall not be posted on the internet/MIA website. As such all technical specifications, drawings related to this project shall be obtained as follows: To obtain the documents, Bidder must submit the completed Attachment No. 2, Form C – Technical Support External Document Request Form and the executed Department of Homeland Security Non-Disclosure Agreement along with a copy of the requestors Driver’s License or Passport number, and their respective date of birth to Claudia Portocarrero at ClaudiaP@flyMIA.com. Only an approved name submitted by the Bidder will be provided the Reference Documents via a link. The County shall be the sole approver of any request related to this paragraph.

At the time of bid submission, each Bidder must complete the Affidavit Regarding Distribution of Miami-Dade Aviation Department (MDAD) Confidential Documents, confirming that all subcontractors have executed Non-Disclosure Agreements (NDAs).

7. PRE-BID CONFERENCE (MANDATORY)

The Miami-Dade Aviation Department will hold a mandatory Pre-Bid Conference on Wednesday, August 19, 2026, at 10:00 am at Miami International Airport, Building 5A, located at 4200 NW 36th Street, Miami, FL 33166, second floor, Conference Room G, for all interested parties attendance is required. Attendees are requested to arrive at least 15 minutes prior to the scheduled meeting time to allow sufficient time to obtain a parking pass and meet the mandatory pre-bid conference time. It is the policy of Miami-Dade County to comply with all the requirements of the Americans with Disabilities Act (ADA). For sign language, interpreter services, material in accessible format, other special accommodations, or airport-related ADA concerns, please contact the MDAD Office of ADA Coordination at (305) 869-1859 or MParada-pla@flyMIA.com.

8. SITE VISIT (MANDATORY)

The Site Visit will be held following the Pre-Bid Conference. The Site Visit is restricted to a maximum of four (4) representatives per Contractor. Any person visiting the Ramp level must hold an MDAD ID

A - 3 badge. If the person does not have a badge, then the request for temporary badge shall be made 72 hours in advance by submitting a copy of the driver license, date of birth, and the last four (4) numbers of their Social Security number.

The following is required to be approved to participate:

1. Liability Waiver

Requests to participate in the Site Visit should be sent via email before, August 17, 2026, to the County’s Procurement Contracting Officer (email: ClaudiaP@flyMIA.com) and copy to Clerk of the Board (email: clerk.board@miamidade.gov). The following information should be included in the email:

1. Names of the individual(s) and Company participating in the Site Visit.

2. Liability Waiver

The County reserves the right solely to determine who is approved for the Site Visit.

Attendance at both the mandatory pre-bid conference and the mandatory site visit is required. Failure to attend either event, as verified by the official attendance records, will result in the bidder being deemed non-responsive and therefore ineligible for award. Late arrivals, partial attendance, or substitutions will not be accepted. It is the sole responsibility of each bidder to ensure that their attendance is properly recorded at both events.

Note: Attendance by a Subcontractor, Supplier, Consultant, or any other entity that is not the Prime Bidder or a Joint Venture Partner will NOT satisfy the Mandatory Pre-Bid Conference and Site Visit requirement for the Prime or Joint Venture, except that a Subcontractor is performing fifty (50) percent or more of the Base Contract Scope of Work may satisfy the Mandatory Pre-Bid Conference and Site Visit requirement on behalf of the Prime Bidder or Joint Venture. The Prime Bidder or Joint Venture must identify this Subcontractor in advance and confirm that the Subcontractor will be responsible for the stated portion of the work.

Note: A Joint Venture is eligible to satisfy the Mandatory Pre-Bid Conference and Site Visit requirement through the attendance of one (1) Joint Venture Partner. Attendance by all Joint Venture Partners is not required.

9. SMALL BUSINESS ENTERPRISE PROGRAM – Attachment No. 3 The following SBE Measures are applicable to this solicitation: 0.43% Small Business Enterprise – Services subcontractor goal.

10. BID IS SUBJECT TO THE FOLLOWING PROVISIONS AMONG OTHERS

A. The "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" as set forth in the Contract Documents.

B. The Contractor's compliance with the Executive Order and the regulations in 41CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41CFR 60-4.3(a), and its efforts to meet the goals established for the geographical area where the Contract resulting from this solicitation is to be performed. The hours of minority and female employment and training must be substantially uniform throughout the length of the Contract, and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of a minority or female

A - 4 employee or trainee from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor's goals shall be a violation of the Contract, the Executive Order and the regulations in 41CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs within ten (10) working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the Contract resulting from this solicitation.

The notification shall list the name, address and telephone number of the Subcontractor; employer identification number of the Subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the Contract is to be performed.

C. Pursuant to Miami-Dade County Code Section 2-11.1(t), a “Cone of Silence” is imposed upon RFPs, RFQs or bids after advertisement and terminates at the time the County Mayor issues a written recommendation to the Board of County Commissioners or a Notice of Contract Award Recommendation, whichever comes first. The Cone of Silence prohibits communications regarding RFPs, RFQs or bids between potential vendors, service providers, bidders, lobbyists, or consultants and the County’s professional staff, including but not limited to the County Mayor and the County Mayor’s staff. A Cone of Silence is also imposed between the Mayor, County Commissioners or their respective staffs and any member of the County’s professional staff.

D. The provisions of Miami-Dade County Code Section 2-11.1(t) do not apply to oral communications at pre-bid conferences, oral presentations before selection committees, oral communications with the Procurement Contracting Officer, as published by the Office of the Mayor Small Business Development (SBD) in their weekly Cone of Silence Project Information Report, for administering the procurement process, Contract negotiations during any duly noticed public meetings, public presentations made to the Board of County Commissioners during any duly noticed public meeting or communications in writing at any time unless specifically prohibited by the applicable RFP, RFQ, or bid document. Bidders or proposers must file a copy of any written communication with the Clerk of the Board, which shall be made available to any person upon request. The County shall respond in writing and file a copy with the Clerk of the Board, which shall be made available to any person upon request. For these purposes, public meetings include those which may be organized by remote means in accordance with the terms of this invitation to bid.

E. In addition to any other penalties provided by law, violation of Miami-Dade County Code Section 2-11.1(t) by any bidder or proposer shall render any RFP award, RFQ award, or bid award voidable. Any person having personal knowledge of a violation of this Ordinance shall report such violation to the State Attorney and/or may file a complaint with the Ethics Commission. Bidders or Proposers should reference the actual Ordinance for further clarification.

F. The County shall not be responsible for any modifications or alterations made to the Bid Documents or to the Contract Documents other than those made by Addendum, Change Order, or Work Order. Any purchase of partial sets of documents shall be at the purchaser’s risk.

G. Pursuant to Miami-Dade County Code Section 2.8-1 (d), a Bidder shall have on file, prior to contract award a duly executed Affirmation of Vendor Affidavits with the Internal Services Department, Strategic Procurement Division, to be maintained with the bidders vendors registration file. The Bidder is responsible for completing the Vendor Registration Package, including all affidavits by visiting the following website: http://www.miamidade.gov/procurement/vendor-registration.asp or from the Vendor Assistance Unit at 111 N.W. 1st Street, 13th Floor, Miami, Florida 33128, (305) 375-5773.

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H. Miami-Dade County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

I. By submitting a bid or otherwise entering into, a contract under this Solicitation, the Bidder affirms that it is not in violation of Section 287.138, Florida Statutes (F.S.) titled Contracting with Entities of Foreign Countries of Concern Prohibited. Bidder further affirms that it is not giving a government of a foreign country of concern, as listed in Section 287.138, F.S., access to an individual’s personal identifying information if: a) the Bidder is owned by a government of a foreign country of concern; b) the government of a foreign country of concern has a controlling interest in the Bidder; or c) the Bidder is organized under the laws of or has its principal place of business in a foreign country of concern as set forth in Paragraphs 2(a)-(c) of Section 287.138, F.S.

This affirmation by the Bidder shall be in the form attached to this Solicitation as Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit.

J. By entering into, amending, or renewing a contract under this Solicitation, the Bidder affirms that it does not use coercion for labor or services and complies with the provisions of Section 787.06, Florida Statutes (“F.S.”), Human Trafficking. This attestation by the Bidder shall be in the form attached to this Solicitation as the Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit.

11. SOLICITATION LANGUAGE

This solicitation may include the words "bid", "proposal", “offer” or “submittal”. These words are used interchangeably in reference to all offers submitted in response to Requests for Quotes, Requests for Qualifications, Requests for Proposals and Invitations to Bid. Additionally, this solicitation mentions words such as bidder, proposer, contractor, respondent, or vendor; all these refer to the company/vendor submitting a response to this solicitation.

END OF SECTION

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INSTRUCTIONS TO BIDDERS

1. PREPARATION AND SUBMISSION OF BIDS

1.1 BID SUBMITTAL: Sealed Bids for the Project will be received for and on behalf of Miami- Dade County Aviation Department, Procurement & Materials Management Division, 4331 N.W. 22nd Street, Building 3040, Miami, Florida 33122 until 2:00 P.M. EST on Friday September 18, 2026, or as modified by addendum, at which time all Bids will be publicly opened and read aloud. Bids received after the time and date specified will not be considered. The County reserves the right to postpone or cancel the Bid opening at any time prior to the scheduled opening of Bids. Bidders are invited to be present. The responsibility for submitting bids on or before the stated time and date specified is solely the responsibility of the bidder. The County will in no way be responsible for delays caused by technical difficulty or caused by any other occurrence. All expenses involved with the preparation and submission of bids to the County, or any work performed in connection therewith, shall be borne by the bidder(s).

A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the proposal due date and time. The County will only consider the latest version of the bid. Each submitted bid shall stand on its own, without reference to or incorporation of materials or documents contained in previously submitted bids.

1.2 All bids shall be submitted on the forms provided by the County. All applicable blank spaces in the Bidding Documents must be filled in legibly. The Plans and Project Manual should not accompany the bid. Copies of all required forms for the submission of Bids are also included in the Bid Documents.

1.3 The Bidder shall specify unit price(s), and the amount(s) for each bid item. Failure to list a unit price on any of the Items on the Bid Form, Table A “Schedule of Bid Price” Section, shall be deemed to be a bid of zero dollars ($0) for that item number.

1.4 In the case of unit price items, the estimated quantities of unit price work to be done and materials to be furnished under this Contract, shown on the Bid Form, Table A “Schedule of Bid Price” Section, are to be considered as approximate and are only to be used for the comparison of Bids received. The County does not expressly or by implication represent that the actual quantities involved will correspond exactly to the estimated quantities. Payment to the Contractor will be made only for the actual quantities of unit price work performed or material furnished in accordance with the Contract Documents. It is understood that the quantities may be increased or decreased as provided in the Contract Documents without in any way invalidating the unit bid prices.

1.5 Bidders must Bid on specified Alternate Bid Items (if any) shown on the Bid Form. Bidders shall not submit alternate bids unless expressly requested by the Solicitation.

1.6 This Bid includes contract measures for Miami-Dade County Certified Small Business Enterprises (SBE's) pursuant to Sections 2-8.1.1.1.1 and 2-8.1.1.1.2 of the Code as follows:

Subcontractor Goal:

0.43% SBE-Service subcontractor goal is applicable. The purpose of a subcontractor goal is to have portions of the work under the contract performed by available subcontractors that are certified SBEs for contract values totaling not less than the percentage of the contract value set out in this Solicitation.

Subcontractor goals may be applied to a contract when estimates made prior to Solicitation advertisement

A - 7 identify the quality; quantity and type of opportunities in the contract and SBEs are available to afford effective competition in providing a percentage of these identified services. Proposers shall submit an executed Certificate of Assurance Affidavit at the time of Proposal acknowledging the project SBE Measure. After Proposals are opened, and prior to a recommendation for award, the Office of the Mayor Small Business Development (SBD) will send a notice to the Proposers directing them to complete the Utilization Plan via the County’s web-based, Business Management Workforce System (BMWS), identifying the certified subcontractors to be utilized to meet the subcontractor goal. The Utilization Plan shall specify the scope of work and commodity code the SBE will perform. The Certificate of Assurance Affidavit and the completed Utilization Plan, submitted via BMWS listing the subcontractors, shall constitute an agreement by the Proposer that the specified work and the percentage of work will be performed by the SBE subcontractor.

The participating SBE firm(s) or joint venture(s) must have a valid Miami-Dade County SBE certification by the Proposal due date and time, as well as meet all other requirements. Additional information regarding Miami-Dade County’s Small Business Enterprise Program, including new amendments to the Program, is available on the Office of the Mayor’s Small Business Development’s website Small Business Enterprise - Construction

1.7 Vendor (Contractor) Registration: Pursuant to Miami-Dade County Code Section 2.8-1 (d), a Bidder shall have on file, prior to contract award a duly executed Uniform County Affidavit with the Miami-Dade County Internal Services Department, to be maintained with the bidders vendors registration file. Within ten (10) days of notification of the intent to recommend for award, the Bidder shall submit to the Owner a completed Affirmation of Vendor Affidavits form, which is included in the Condition of Awards Requirements Section.

1.8 Non-Collusion Affidavit: In accordance with Sections 2-8-1.1 and 10-33.1 of the Miami-Dade County Code, the successful bidder shall submit within five (5) business days, as a condition of award, an executed Collusion Affidavit. Any bidder that fails to submit the required affidavit shall be ineligible for award.

1.9 Pursuant to Chapter 119.071 subsection (3)(b) of the Florida Statutes and, where applicable, Chapters 281.301 and 331.22 of the Florida Statutes, the plans and technical specifications that form a part of this bid solicitation are exempt from the provisions of subsection (1) of Chapter 119.07 and s.

24(a), Article I of the State Constitution. Access to these plans and technical specifications shall be governed by the requirements of Chapter 119.071 subsection (3)(b) and any other local, state or federal law or regulation that may be applicable.

1.10 Telephone Logs: Pursuant to Miami-Dade County Code Section 11A-43(4) each Bidder must maintain telephone logs of all phone calls to and from Subcontractors and suppliers. These logs shall contain the name of the Subcontractor or supplier, the time and date of the call, the names of the persons contacted, a description of the Work to be subcontracted or of the material to be furnished, and the dollar amount of the quotation. Such logs shall be made available to Owner personnel.

1.11 Subcontracting Policies: All successful bidders/respondents on this Contract if Subcontractors may be used shall be subject to and comply with Miami-Dade County Code Section 2-8.8(4), requiring bidders/respondents to provide a detailed statement of their policies and procedures for awarding subcontracts which:

A. notifies the broadest number of local Subcontractors of the opportunity to be awarded a subcontract;

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B. invites local Subcontractors to submit bids in a practical, expedient way;

C. provides local Subcontractors access to information necessary to prepare and formulate a subcontracting bid;

D. allows local Subcontractors to meet with appropriate personnel of the bidder to discuss the bidders requirements; and E. awards subcontracts based on full and complete consideration of all submitted proposals and in accordance with the bidders stated objectives.

All bidders/respondents seeking to contract with the County shall, as a condition of award, provide a statement of their subcontracting policies and procedures. Bidders/Respondents who fail to provide the required statement shall preclude the bidder/respondent from receiving the Contract.

1.12 Subcontractor Listing: In accordance with Miami-Dade County Code Section 10-34 all successful bidders and proposers on County construction contracts which involve the expenditure of $100,000 or more and all bidders or proposers on County or Public Health Trust construction contracts which involve the expenditure of $100,000 or more shall provide, as a condition of award, a listing which identifies all first tier Subcontractors who will perform any part of the Contract Work and describes the portion of the Work such Subcontractor will perform, and all suppliers who will supply materials for the Contract Work direct to the bidder or proposer and describes the materials to be so supplied. Failure to comply with this policy may result in debarment.

A bidder or proposer who is awarded the Contract shall not change or substitute first tier Subcontractors or direct suppliers or the portions of the Work to be performed or materials to be supplied from those identified in the listing provided except upon written approval by the County.

1.13 Affirmative Action: As a condition of receiving a County Contract, the successful bidder must demonstrate that their employment and procurement practices do not discriminate against minorities and women. Unless waived by the County Commission upon written recommendation by the County Mayor that it is in the best interests of the County to do so, no Contract will be awarded unless and until the successful bidder is in compliance with Miami-Dade County Code Section 2-8.1.5.

1.14 Clearinghouse: The Contractor is hereby advised of Resolution Nos. R-937-98, R-1145-99 and R-1395-05, Clearinghouse for Posting Notice of Job Opportunities Resulting From the Construction of Improvements on County Property. The procedures direct the Contractor to deliver a notice of job vacancy(ies) created as a result of this construction work to the Strategic Procurement Department (SPD), 111 NW 1st Street, 19th Floor, Miami, FL 33128. The job vacancy notices should be delivered within ten (10) working days following award of the Contract and throughout the duration of the Contract as vacancies may arise. SPD will in turn distribute said job announcements to all Miami-Dade County facilities participating in the notification requirements of Resolution Nos. R-937-98 and R-1145-99. For the convenience of the Successful Bidder, a copy of the Clearinghouse procedures and of the Job Clearinghouse Form are included in the Condition of Award Requirements Section 13.6.

1.15 Conflict of Interest: Pursuant to Miami-Dade County Code Section 2.11.1, no County employee or his or her immediate family shall be prevented from entering into any contract, individually or through a firm, corporation, partnership or business entity in which the employee or any member of his or her immediate family has a controlling financial interest, with Miami-Dade County or any person or agency acting for Miami-Dade County, as long as (1) entering into the Contract would not interfere with the full and faithful discharge by the employee of his or her duties to the County, (2) the employee has not participated in determining the subject Contract requirements or awarding the Contract, and (3) the

A - 9 employee's job responsibilities and job description will not require him or her to be involved with the Contract in any way, including, but not limited to, its enforcement, oversight, administration, amendment, extension, termination or forbearance. However, this limited exclusion shall not be construed to authorize an employee or his or her immediate family member to enter into a contract with Miami-Dade County or any person or agency acting for Dade County, if the employee works in the county department that will enforce, oversee or administer the subject Contract.

Any autonomous personnel, quasi-judicial personnel, advisory personnel, or County employee, all as more particularly defined in the code of Miami-Dade County, Florida Section 2.11.1(b), shall seek a conflict of interest opinion from the Miami Dade County Commission on Ethics and Public Trust ("the Ethics Commission") prior to submittal of a bid, response, or application of any type to Contract with the County by the person or his or her immediate family. A request for a conflict of interest opinion shall be made in writing and shall set forth and include all pertinent facts and relevant documents.

If the affected employee or his or her immediate family member chooses to respond to a solicitation to contract with the County, such employee shall file with the Clerk a statement in a form satisfactory to the Clerk disclosing the employee's interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the same time as or before submitting a bid, response, or application of any type to contract with the County. Along with the disclosure form, the affected employee shall file with the Clerk a copy of his or her request for an Ethics Commission opinion and an opinion or waiver from the Board. Also, a copy of the request for a conflict of interest opinion from the Ethics Commission and any opinion or waiver must be submitted with the response to the solicitation to contract with the County.

1.16 Final Bid Takeoff: Pursuant to Miami-Dade County Code Section 21-265, the successful bidder shall maintain a final bid takeoff; that is, the final estimate, tabulation, or worksheet prepared by the bidder in anticipation of the bid submitted and which shall reflect the final bid price. The final bid takeoff shall contain a line item for allocation of overhead costs. The final bid takeoff is a condition precedent to submitting a claim under the Contract.

1.17 Americans with Disabilities Act: Pursuant to County Resolution No. R-182-00 amending Resolution No. R-385-95, successful bidders/respondents shall, as a condition of award, provide written certification that the firm is not in violation of the Americans with Disabilities Act of 1990, the Rehabilitation Act of 1973, the Federal Transit Act as amended, the Fair Housing Act as amended, and other laws prohibiting discrimination on the basis of disability. Any post award violation of these Acts may result in the contract being declared void. If any certifying firm or affiliate is found in violation of the acts, the County will conduct no further business with such attesting firm. Any violation of this Resolution may result in debarment.

1.18 Family Leave: Pursuant to County Resolution No. R-183-00 amending Resolution No. R1499- 91, successful bidders/respondents shall, as a condition of award, provide written certification that the firm provides family leave to their employees as required by the County Family Leave Ordinance.

Bidders/Respondents who fail to provide the required certification shall preclude the bidder/respondent from receiving the Contract. Any violation of this ordinance may result in debarment.

1.19 Domestic Leave: Pursuant to County Resolution No. R-185-00, successful bidders/respondents shall, as a condition of award, provide written certification that the firm is in compliance with the Domestic Leave Policy, Miami-Dade County Code Sections 11A-60 through 11A-67.

Bidders/Respondents who fail to provide the required certification shall preclude the bidder/respondent

A - 10 from receiving the Contract. Failure to comply with the requirements of this Resolution as well as Miami-Dade County Code Sections 11A-60 through 11A-67 may result in the Contract being declared void, the Contract being terminated, and/or the firm being debarred.

1.20 Miami-Dade County Vendor Obligation to County: Pursuant to Miami-Dade County Code Section 2-8.1(h), contained in the Miami-Dade County Vendor Registration Package, is verification that the individual or entity submitting a bid is current in its obligations to the County and is not otherwise in default of any County Contract. Any Contract or transaction entered into in violation of this Section shall be voidable. The failure to meet the terms and conditions of any repayment schedule shall constitute a default of the subject Contract and may be cause for suspension, termination, and debarment, in accordance with the terms of the Contract and the debarment procedures of the County.

1.21 Currently Due Fees and Taxes: Pursuant to Miami-Dade County Code Section 2-8.1(c), it shall be a condition of award that the successful bidder shall verify that all delinquent and currently due fees or taxes - including but not limited to real and property taxes, utility taxes and local business tax -collected in the normal course by the Miami-Dade County Tax Collector, as well as Miami-Dade County issued parking tickets for vehicles registered in the name of the successful bidder, have been paid. Failure to comply with this policy may result in debarment.

1.22 Felony Convictions: Pursuant to Miami-Dade County Code Section 2.8.6, any individual who has been convicted of a felony during the past ten (10) years, and any corporation, partnership, joint venture, or other legal entity having an officer, director or executive who has been convicted of a felony during the past ten (10) years shall disclose this information at the time of bid or proposal submission.

Failure to disclose such conviction may result in debarment for those persons or entities that knowingly fail to make the required disclosure or falsify information.

1.23 Drug Free Workplace: No person or entity shall be awarded or receive a County contract for public improvements unless such person or entity make it a condition of award that it will provide a drug free workplace and comply with Sec. 2-8.1.2 of the Code of Miami-Dade County. Failure to comply with this policy may result in debarment for those persons or entities that knowingly violate this policy or falsify information.

1.24 Code of Business Ethics: As a condition of award, each person or entity that seeks to do business with the County shall adopt a Code of Business Ethics ("Code") that complies with the requirements of Miami-Dade County Code Section 2-8.1(i).

1.25 Public Entity Crimes: Pursuant to Section 287.133 (2) (a) Florida Statutes a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on this Contract.

1.26 Lobbyist: In accordance with Section 2-11.1(s) of the Miami-Dade County Code, prior to conducting any lobbying, all principals must file a form with the Clerk of the Board of County Commissioners, signed by the principal or the principal’s representative, stating that the lobbyist is authorized to represent the principal. Failure of a principal to file the form required by the preceding sentence may be considered in the evaluation of a bid as evidence that a bidder is not a responsible Bidder. Refer to Special Provision 4 for Lobbyist Rules.

Please contact the Miami-Dade County Commission on Ethics and Public Trust at (305) 579-2954 or at ethics@miamidade.gov if you have any questions or require clarifications associated with the County’s

A - 11 lobbying registration process and/or requirements.

1.27 Federal Insurance Requirements (if applicable): The Bidder shall provide with their Bid a listing of both automobile and personal liability insurance coverage currently in force, along with a copy of a Certificate of Insurance as verification of that coverage. In addition, the Bidder shall provide a statement of premium cost issued by the agent or insurance carrier for that coverage.

Third Party Coverage: As the bidding documents require the Contractor to name the Owner as additional insured, the Bidder shall also show the premium cost for the additional insured in the Bid. This additional premium cost shall be that amount of additional premium above the premium for the coverage shown in the Certificate of Insurance submitted with their Bid.

1.28 Pursuant to Resolution No. R-1462-95, any representation made to the Board of County Commissioners on a bidder’s behalf at the time the Board considers award of the Contract, the award of the Contract to such bidder shall be deemed inclusive of all such representations.

1.29 Sustainable Buildings Program: NOT APPLICABLE.

1.30 Sea Level Rise: NOT APPLICABLE.

1.31 Art in Public Places (APP): NOT APPLICABLE.

1.32 Subcontractors Payment Report: In accordance with Sections 2-8.8 of the County Code (as amended by Ordinance No. 11-90), an entity contracting with the Owner as a condition of final payment under a contract, the Contractor shall identify all subcontractors used in the work, the amount of each subcontract, and the amount paid to each subcontractor. In the event that the Contractor intends to pay less than the subcontract amount, the Contractor shall deliver to the Owner a statement explaining the discrepancy or any disputed amount. The Owner shall provide the County accordingly with a copy of the statement explaining the discrepancy or any disputed amount.

1.33 Environmental Protection: The Contractor shall comply with all Federal, state, and local laws and regulations controlling pollution of the environment. It shall take necessary precautions to prevent pollution of streams, lakes, ponds, underground waters, aquifers and reservoirs with fuels, oils, bitumens, chemicals, or other harmful materials and to prevent pollution of the atmosphere from particulate and gaseous matter.

Miami International Airport is certified ISO 1 4001 an environmental management system (EMS). ISO 14000 is a series of environmental management standards developed and published by the International Organization for Standardization (ISO). The ISO 14000 standards provide a guideline or framework for organizations to systematize, improve and maintain their environmental management system.

A Notice to Proceed (NTP) will not be issued by MDAD, and no contracted work will be authorized by MDAD until the EMS training module has been completed by current and projected employees and subcontractors. The Contractor/Supplier’s failure to provide the Contractor Supplier ISO 14001 Awareness Form and Contractor/Supplier General ISO Awareness Information Handout (Condition of Award Requirements Section 13.6), or to comply with the terms, shall constitute a default of the subject contract and may be cause for suspension or termination, in accordance with the terms of the Contract.

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1.34 Access to Public Records: The Contractor shall comply with the Public Records Laws of the State of Florida, including but not limited to,: (1) keeping and maintaining all public records that ordinarily and necessarily would be required by Miami-Dade County (County) in order to perform the service; (2) providing the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law; (3) ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law;

and (4) meeting all requirements for retaining public records and transferring, at no cost, to the County all public records in possession of the Contractor upon termination of the contract and destroying any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements upon such transfer. In addition, all records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure to meet any of these provisions or to comply with Florida’s Public Records Laws as applicable shall be a material breach of the agreement and shall be enforced in accordance with the terms of the agreement.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE

CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE MIAMI DADE

AVIATION RECORDS CUSTODIAN, EDMUNDO PORTA (305) 876-

0933; EPORTA@FLYMIA.COM; MIAMI-DADE AVIATION

DEPARTMENT, RISK MANAGEMENT & SUPPORT SERVICES,

P.O. BOX 025504, MIAMI, FLORIDA 33102-5504.

1.35 Employment Eligibility Verification (E-Verify): By entering the Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Florida Statute, titled “Verification of Employment Eligibility.” This includes but is not limited to utilization of the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of all newly hired employees by the Contractor effective, January 1, 2021, and requiring all Subcontractors to provide an affidavit attesting that the Subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply may lead to termination of this Contractor, or if a Subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination. If this Contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of one year after the date of termination, and the Contractor may be liable for any additional costs incurred by the County resulting from the termination of the Contract. Public and private employers must enroll in the E-Verify System (http://www.uscis.gov/e-verify) and retain the I-9 Forms for inspection.

1.36 Accounts Receivable Adjustments: In accordance with Miami-Dade County Implementing Order 3-9, Accounts Receivable Adjustments, if money is owed by the Contractor to the County, whether under this Contract or for any other purpose, the County reserves the right to retain such amount from payment due by County to the Contractor under this Contract. Such retained amount shall be applied to the amount owed by the Contractor to the County. The Contractor shall have no further claim to such retained amounts which shall be deemed full accord and satisfaction of the amount due by the County to the Contractor for the applicable payment due herein.

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1.37 Contractor Due Diligence Affidavit: Pursuant to Resolution R-63-14, the Successful Bidder, shall as a condition of award of any contract that exceeds $1,000,000, execute the Contractor Due Diligence Affidavit, relating to its responsibility.

1.38 Buy American Iron and Steel Products Procurement Program Sec. 2-8.2.6.1.

1) Policy and Scope. This section shall be known as the "Buy American Iron and Steel Products Procurement Program" and is intended to set forth requirements to use iron and steel products produced in the United States for construction contracts that are subject to approval or ratification by the Board of County Commissioners.

2) Definitions. For purposes of this section:

County Mayor wherever used in this section shall mean the County Mayor and his or her designee.

Iron and steel products shall mean products made primarily of iron or steel, including, but not limited to, lined or unlined pipes and fittings, bars and rods, wire, wire ropes and link chains, forgings, manhole covers and other castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, materials made primarily of iron and steel within precast concrete, and other construction materials made primarily of iron or steel.

Manufacturing process shall mean the application of a process to alter the form or function of materials or elements of a product in a manner that adds value and transforms the materials or elements into a new finished product but does not include the process of merely placing the materials or elements on a construction site or assembling finished materials or elements into a product.

Produced in the United States shall mean, with respect to iron and steel products, a product for which all manufacturing processes, from initial melting through application of coatings, occur in the United States, other than metallurgical processes to refine steel additives.

Project shall mean a construction contract between Miami-Dade County and a private contractor for public improvements that is subject to the approval or ratification by the Board of County Commissioners.

3) Iron and Steel Products Procurement and Contracting Requirement. All solicitations and contracts for projects in which iron and steel products shall be used shall include terms and specifications requiring that any iron and steel products produced through a manufacturing process and used in the project be produced in the United States.

4) Exceptions. The requirement set forth in subsection 3 shall not apply, if:

a. iron and steel products are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or

b. Inclusion of iron and steel products produced in the United States will increase the cost of the project by more than 20 percent; or

c. Upon a written recommendation of the County Mayor approved by a majority vote of the Board members present, compliance with the procurement and contracting requirements in subsection (3) are not consistent with the best interests of the public.

5) Federal law, Florida law and International Agreements. This section shall be applied in a manner consistent with existing federal law, State of Florida law and any obligations applicable to Miami-Dade County under international agreements.

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(Ord. No. 21-22, § 1, 3-2-21)

2. REQUIRED BIDDING DOCUMENTS

2.1 All Bidders must submit the following Bidding Documents, properly and completely executed as part of their Bid.