MHWC_MY26 Open Season Industry Day_2025-05-19 (2).pptx

Medium & Heavy Duty Vehicles / Wreckers & Carriers (MHWC) Program

INDUSTRY DAY -

FY26 Open Season GSA Vehicle Purchasing Solicitation

47QMCA22R0013

May 19, 2025 Office of Fleet Management Center for Vehicle Acquisition

U.S. General Services Administration

Agenda

Welcome:

Leonard Fedoruk - GSA Vehicle Purchasing Director Open Season Process:

Amanda Vance and Brandon Scharschell - GSA Contracting Technical Information:

John Hampson and Peter Mielke - GSA Vehicle Engineering GSAFleet.gov and Open Season Bid Process

GSA Office of Fleet Management

Welcome Leonard Fedoruk, Director, GSA Vehicle Purchasing

Open Season (OS) Process GSA Contracting

Open Season Process Automated process completed via GSAFleet.gov Allows updated pricing for new model years and specifications Onboarding of new vendors New Model Year (NMY) submissions Model year 2026 Federal Standards will govern submissions

Open Season Process Refer to “Open Season Periods” Section of the contract/solicitation Annually Existing contractors under this program may:

Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/conflicts, clarifications, and engine and fuel tab data for existing awarded line items Propose new models not previously awarded New offerors not currently under contract may:

Submit proposals for new models not on contract, Submit proposals for the next model year for existing models

Important Dates Vendor Pre-Bid Intentions - March 28 - May 12 Comment Collector - March 28 - May 12 Open Season Notice - May 5 Open Season Industry Day - May 19 Open Season Round 1 Start Date - May 22 NOTE: The emphasis in this first "open season" period will be entering technical data but vendors MUST input pricing at this time as well.

Open Season Round 1 Close Date - July 25 Open Season Round 2 - August 26 - October 3 Open Season Round 3 - October 20 - November 14 Ordering open in GSAFleet.gov - December 1

Suppliers are required to enter technical data and pricing. They will not be able to submit data w/o entering pricing.

New Models New makes/models can be added in GSAFleet.gov at the bid line level Now, all makes/models are requested within GSAFleet.gov instead of requested through GSA Engineering.

Chassis Make and Model may be required Models proposed may need to be approved by engineering Supplier will be notified of approval / rejection via email

GSAFleet.gov Bid Schedule The GSAFleet.gov Bid Management module (formally AutoBid) will open May 22, 2025, for all contractors / offerors who properly requested an account or currently have an account Bid will close on July 25, 2025, at 3:00pm EST

Supplemental Submissions Pricing is entered into GSAFleet.gov for the Solicitation under Bid Management, along with any additional information for each line item and/or optional equipment:

Clarifications Conflicts Accurate, realistic shipment timing After Receipt of Order (ARO) but must not exceed 500 days ARO

Technical Exceptions Worksheet (TEW): No longer needed as this is now completed via Bid in GSAFleet.gov

New Offerors New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP) See Section F for Instructions to Offerors and Section G for Evaluation criteria New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission New offers will be reviewed as quickly as possible; however, GSA cannot guarantee award concurrent with incumbent offerors

Vehicle Availability Vehicles are available year-round Orders may be placed via GSAFleet.gov 24/7 Vendors may propose closing items or closeout dates to Contracting Contracting provides updates to availability in GSAFleet.gov and via Vehicle Available List (VAL) “Rules of the Road” provides important updates Vehicle buying: vehicle.buying@gsa.gov

Technical Information GSA Vehicle Engineering Branch

Federal Standard Development Open season based on revised Federal Vehicles Standards/change notices/amendments/purchase descriptions all on gsafleet.gov Draft standards are released each year and are commented on through public comment collector - industry and customers Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations Separate minimums and options for each SIN Commercially available vehicles only

Engineering Support Services Market Research and Analysis Make/model evaluation Assistance with the GSA process Option “conflicts” analysis and support Industry Expertise Technical evaluation boards Warranty/Post Delivery Support Certified Contracting Officer’s Representatives (COR)

GSAFleet.gov

About GSAFleet.gov GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities Bid Management (formerly AutoBid) Contract Management Order Management including weekly status reports Reports (Bid and Contract) Vendor Updates for awarded contract lines Colors Photos and Documents Allocation

GSAFleet.gov System Access New Vendors:

Download the following forms:

GSAFleet.gov Vendor Company Request Form GSAFleet.gov User Account Request Form Send both forms to Contracting POC Ensure all fields are completed SAM.gov registration must be active - system will flag Incumbent Vendors:

No action New users can be added by company vendor manager No need to contact GSA

GSAFleet.gov Bid Management Bid Management enables Vehicle Suppliers to offer products in response to a GSA Fleet issued solicitation.

Bid Management allows Vehicle Suppliers to identify how their products will adhere to, or satisfy, GSA Fleet Federal Vehicle Standards.

Bid Management Changes GSA will no longer provide Vehicle Suppliers a bid template; instead, Vehicle Suppliers will now create bid within GSAFleet.gov Ability to copy data from one line item to another Ability to provide clarifications at the line item, equipment code and engine and fuel level Enter technical exceptions within the system

Clarifications at different levels

Open Season Bids Enter bid data for any awarded line items you wish to keep as is Example: Currently awarded 2025 Ford SIN 410 with no changes still must have bid data entered Enter bid data for all line items you wish to propose New Model Years New Makes/Models Note: Download Contracting Pricing Report from the Run Reports menu in GSAFleet.gov

Vendor Company Profile Vehicle supplier / Vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

Vendor Company General Information Order Transmission Method Associated Locations Assembly Points: Plant locations in which vehicles are assembled Inspection Points: Where GSA will come to conduct first production and end item inspections

GSAFleet.gov Help Contracting Staff Open Season GSAFleet.gov FVS and Bid Management Quick Reference Guide for Suppliers Self Help on GSAFleet.gov>Help

GSAFleet.gov - How do I bid?

GSAFleet.gov - How do I bid?

Contracting Program Assignments Medium and Heavy Duty Vehicles / Wreckers and Carriers (MHWC) Program QMAAB Branch Chief/Contracting Officer:

Eric.VanderVeen@gsa.gov Contracting Officer/Specialist:

Amanda.Vance@gsa.gov Contracting Officer/Specialist:

Brandon.Scharschell@gsa.gov

Helpful Resources GSA.gov – GSA GSA.gov/Automotive – Vehicle Buying SAM.gov – Contracting Opportunities Acquisition.gov – FAR / GSAM GSAFleet.gov - Order Management IPP.gov - Invoicing Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

GSA Leadership Points of Contact Len Fedoruk - Director, GSA Vehicle Purchasing

(703) 605 - 3413 leonard.fedoruk@gsa.gov Matt Gormley - Director, Center for Vehicle Acquisition

(202) 733 - 7196 matthew.gormley@gsa.gov Eric VanderVeen - Chief, GSA Medium and Heavy Vehicles Acquisition Branch

(202) 394-2799, eric.vanderveen@gsa.gov John Hampson - Chief, GSA Vehicle Engineering Branch

(703) 898 -0226 john.hampson@gsa.gov William Wesolowski - Chief, Quality Assurance Branch

(312) 718 - 3868 - william.wesolowski@gsa.gov image1.jpg image2.jpg image7.png image8.png image9.png image10.png