0.1 230049-Study Door Hydraulics-Electrical-07APR25 - FINAL.pdf

STATEMENT OF WORK

FOR

STUDY HYDRAULIC DOOR HYDRAULICS/ELECTRICAL AT BUILDING 27496

MHMV230049

07 APRIL 2025

KIRTLAND AIR FORCE BASE

NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. PROJECT SCOPE REQUIREMENTS

3. REGULATORY COMPLIANCE AND STANDARDS

4. STUDY AND ENGINEERING SERVICES

5. DELIVERABLE REQUIREMENTS

6. PROJECT COORDINATION

Study Hydraulic Door Hydraulics/Electrical at B27496

MHMV 230049

1. General Project Information

1.1. Study (D/S) Purpose and Objective

1.1.1. The Purpose and Objective of this Statement of Work (SOW) is to define the requirements for completing the project titled "Study Hydraulic Door Hydraulics/Electrical at Building 27496 (B27496) located on Kirtland Air Force Base (Kirtland AFB). The main objective of this project is to identify any issues affecting the 15-hydraulic door mechanical, hydraulic, structural, and electrical systems and develop requirements / courses of action for the long-term, sustainable function of the hydraulic doors. A report shall be generated at the conclusion of the study that provides a life cycle cost estimate (LCCE) for replacing versus repairing the door systems. The analysis shall include an estimate of the remaining useful life of the systems after repair, the indirect costs of repair vs. replace (frequency and duration of downtime and effect on operational efficiency, safety of employees, availability of resources to perform work). Additionally, the report shall provide a list of the repair task items in a ranked order. The order will reflect the priority of each repair task based on cost-to-benefit analysis (CBA), to help deliver the best results for restricted funds.

1.1.2. This Statement of Work (SOW) identifies the study services required of the Contractor to execute and complete the project as further described in this SOW.

The Contractor shall provide the professional Study services required to support the SOW necessary to provide Study drawings and analysis for review and approval by the Government. The drawings and specifications shall support the development of a scope of work and costs for repairs, replacements, and upgrades, etc. to achieve sustainable function of the hydraulic doors.

1.1.3. The Study shall include, but is not limited to, the following: provide the services of all the licensed engineering professionals in the disciplines required to produce the study analysis, estimate, schedule, drawings, and specifications (for developing future project scopes) which shall describe the facility in strict accordance with the requirements outlined in this SOW. The Study includes but is not limited to the following: Conducting field verifications, providing all labor, tools, equipment, and permits required to inspect the facility in strict accordance with the requirements outlined in this SOW.

1.2. Existing Building and Site Conditions

1.2.1. The 15 hydraulic doors require constant maintenance of the hydraulic system, hinge bearings and pins. The majority of the hydraulic lines are original to the building and exceeding the end of life. Other systems regarding the operation of the doors need optimization for improvement for best operations and maintenance.

1.3. Attachments and Reference Documents

1.3.1. The following documents and attachments are applicable to this SOW to the extent specified herein. These documents are provided with this SOW to assist the Contractor in completing the SOW requirements. It is the Contractor’s responsibility to field verify the accuracy of any information that has been provided by the Government.

1.3.1.1. Attachment A – CUI Docs Receipt (B27496)

1.3.1.2. Attachment B – DoDI5200.48 DAFI16-1403(CUI-05Oct 21) (B27496)

1.3.1.3. Attachment C – EAL for Personnel Vehicle and Equip Request Info Form

1.3.1.4. Attachment D – Facilities Criteria (FC) 4-420-07F (24Apr2018).

2. Project Scope Requirements The following requirements apply to the Contractor throughout the study and turnover of the project.

2.1. Qualified Engineers Requirements

2.1.1. This project will require the services of a professional mechanical engineer

(PE). The ME shall have a minimum of ten years of experience with hydraulics and hydraulic doors.

2.1.2. This project will also require the services of a professional structural engineer (PE) to evaluate the loads and stresses related to the hydraulically operated doors. The structural engineer shall have a minimum of ten years of experience in evaluating loads and stress related to the hydraulic doors.

2.1.3. This project will also require the services of a professional concrete performance and troubleshooting subject matter expert (SME).

2.1.4. A professional electrical engineer (PE) will also be required to evaluate the electrical demands for the projects. The electrical engineer shall have a minimum of ten years of experience in evaluating electrical system related to complex security systems, self-efficient building, and systems that are integrated with all building system.

2.1.5. The qualified engineers shall be supported by an engineering team having experience in performing operations, maintenance procedures, equipment design, of heavy hydraulic doors. The team must be sensitive to those issues unique to nuclear weapons-capable maintenance and storage faculties. Secret Clearance shall be required. The team shall solicit support from appropriate engineering disciplines as needed, that may include, but not be limited to electrical, mechanical, structural, hydraulic, and systems engineers. The team shall coordinate with the 898 MUNS and other government agencies as required.

2.2. General D/S Scope Requirements:

2.2.1. The SOW for this project involves a study of the structural, hydraulic, and electrical systems that operate the hydraulic doors with the objective of identifying issues within these systems that need to be addressed to maintain sustainable operation of the doors. Contractor shall provide conceptual drawings and diagrams as needed as part of the study for each system to provide courses of action solutions and what is existing.

2.2.2. Primary considerations for the study and analysis are listed below.

2.2.2.1. MECHANICAL

2.2.2.1.1. Study the feasibility of reducing hinge stresses to increase longevity and sustainable operation of the doors. This study shall include hinge stress and stresses at attachment points. The study shall include the door-to-frame measurements for proper alignment and torque on the hinges. The study also shall include review of the current operations and maintenance procedures/manual to improve preventive maintenance. The contractor shall provide recommendations to reduce hinge stresses in a final report and may include smaller or lighter doors. This task shall be coordinated with the structural engineer, as needed.

2.2.2.1.2. Study and evaluate the hydraulic door frames and determine if they are square with the doors and whether the doors are making contact with the frames in a way that introduces additional stresses such as torque, misalignment, or adds additional pressure to the hinges. This task shall be coordinated with the structural engineer as needed.

Study and evaluate the deflection of the door frames. Determine the amount of milling that will be necessary to significantly reduce or eliminate additional pressure on the door hinges due to deflection in the door frames.

2.2.2.1.3. Study and evaluate the hydraulic door seals. The study shall include the evaluation of new rubber seals to reduce rupturing from over inflation pressures. In addition, the study shall include possible vacuum methods/pressures to deflate the seals to prevent the doors from seizing due to a lack of depressurization of the seals.

2.2.2.2. STRUCTURAL

2.2.2.2.1. Study the concrete floor in front of each hydraulic door for degree of level/flatness to within 0.125-inches and analyze the concrete ramp enclosures for any deflection, movement, expansion/contraction.

Study shall include ground penetrating radar to investigate possible delamination of the concrete. This aspect of the study shall include observations during operation of the doors. A Ground Penetrating Radar (GPR) study shall include maximum depth to detect possible moisture under the concrete.

2.2.2.3. HYDRAULICS

2.2.2.3.1. Study hydraulics for each door to assess the need to upgrade/adjust/replace pumps, piping, oil coolers, valves, etc.

2.2.2.4. ELECTRICAL

2.2.2.4.1. Study electrical systems for each door to assess the need to upgrade/adjust/replace electrical components, conductors, connectors, etc.

2.2.2.4.2. Validate conductor and circuit breaker size for each hydraulic door to ensure compliance with NFPA70. Validate conductor and circuit breaker size to ensure compliance with NFPA 70 &74. This will include calculations based on load requirements, temperature ratings, and installation conditions. Study conduits fill requirements for each conduit and correlating wire gauge.

2.2.2.5. Life Cycle Cost Estimate (LCCE)

2.2.2.5.1. The report shall include a life cycle cost estimate (LCCE) for replacing versus repairing the door systems. The analysis shall include an estimate of the remaining useful life of the systems after repair, the indirect costs of repair vs replace (frequency and duration of downtime and effect on operational efficiency, safety of employees, availability of resources to perform work).

2.2.2.6. List of recommended repair task items

2.2.2.6.1. The report shall provide a recommended list of repair task items in a ranked order. The order will reflect the priority of each repair task based on cost-to-benefit analysis (CBA), to help deliver the best results for restricted funds.

2.2.3. The goal of this project is to provide courses of action for each of the items listed above, and other potential issues discovered from the study, to provide sustainable operation of the doors in the form of a detailed scope of work.

2.2.4. Contractor shall provide recommended projects and project scopes of work for each system, including targeted Class 3 ASTM E2516-11 cost estimates.

2.3. Meeting and Conference Requirements

2.3.1. Meeting/Teleconference Support – The Contractor shall lead and conduct meetings necessary to support Study coordination and each Study review. The Contractor shall also lead and support weekly meetings and/or teleconferences through the study phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the Contracting Officer (CO).

The Contractor shall prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, and tabular report for Requests for Information (RFIs) and submittals (open and upcoming). The Contractor shall submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. The Contractor shall also prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate study progression from start to completion.

2.3.2. The Contractor shall prepare minutes for meetings attended, including teleconferences, Study reviews, weekly meetings, and any other meeting required for completion of project, and distribute minutes to attendees within three working days.

2.4. The Contractor shall identify and comply with all applicable federal, state, and local laws; statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The Contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB) Unified Facility Criteria (UFC) and all related libraries. The primary criteria are the Air Force Criteria from the Documents Library. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the Contractor ’s responsibility to identify and comply with all applicable requirements.

2.5. Air Force Secure Facility Restrictions – B27496 is a secure facility. Access is limited to U.S. Citizens. Personnel entering the restricted area must possess two forms of approved government issued picture identification, i.e. driver’s license, passport, military ID, Common Access Card (CAC). For access to/from and during work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with end User, Kirtland AFB Civil Engineering department, and CO and COR (Contracting Officer’s Representative) to be escorted to the work areas.

Request 30-day notice to gain access to the facilities. Note that entering the facility can be time consuming due to security requirements. Delays due to access are expected.

2.6. Contractor shall prepare and submit submittals, RFI’s, and deliverables on an AF3000 to the CO, for approval in-writing by CE and the CO. Any resubmittals shall be resubmitted on an AF3000 to the CO, for approval in-writing by CE, the CO and COR within seven calendar days or as indicated on the AF3000.

2.7. On-Site Field Verification – The Contractor is responsible for visiting the site and conducting all field investigations throughout the life of the project that will allow for accurate study drawings, materials, and equipment needed for a complete project. The Contractor is responsible for providing all field investigations needed to confirm existing conditions and current field conditions. The Contractor shall verify in the field any site survey information, as-builts, geotechnical, and all other information that may have been provided by the Government. The Contractor shall coordinate all site visits in advance with the CO, CE, and User.

2.8. Refer to Section 5 (Table 5) for criteria & requirements for all deliverables.

2.9. Penetrations and Ground Penetration Radar Requirements

2.9.1. Any new penetrations through the floor shall comply with the requirements for Class 1, Division 1 Hydraulic Containment Criteria on both sides of the penetration. New penetrations shall be analyzed and certified, in writing along with professional stamp/seal.

2.9.2. New penetrations through walls shall be analyzed and certified, in writing with stamp/seal on drawing details, by a Contractor structural engineer to ensure structural integrity of the wall and avoid any major structural rebar and approved by Kirtland AFB.

2.9.3. Ground Penetration Radar (GPR) must be used to determine exact locations of reinforcing bar in the floor to be certain that it is avoided during coring. Using the GPR results and structural engineer analysis, the Contractor shall propose penetration location options to the Government and end User. The Government and end User will specify exact locations of core-drilled penetrations. The Contractor shall use the GPR in accordance with the specific manufacturer’s direction.

2.10. Facility Entry and Escort Requirements

2.10.1. Facility Entry Requirements

2.10.1.1. Contractor shall have an Entry Authorization List (EAL) in place before coordinating entry and escorts. Refer to Sub-Section 2.12.2 for additional information.

2.10.1.2. Contractor shall coordinate with end User, Kirtland AFB Civil Engineering department (CE), CO, and COR to request access to the facility.

2.10.1.3. Contractor shall coordinate and request initial access to the facility thirty

(30) calendar days in advance and follow up two weeks prior to any need.

2.10.1.4. Contractor shall submit an escort request to the facility a week in advance.

2.10.1.5. Refer to Sub-Section 2.10.3 for facility escort requirements.

2.10.1.6. Refer to Sub-Section 2.10.3.2 for availability of site facility access-duty day requirements, etc.

2.10.2. Entry Authorization List (EAL) Requirements

2.10.2.1. Contractor shall have an EAL in place before coordinating entry and escorts. (see Attachment C-EAL for Personnel Vehicle and Equip Request Info Form).

2.10.2.2. To obtain access for site verification for subsequent work, the Contractor shall submit a memorandum to the site security office to get on to the Entry Authorization List (EAL). The memorandum shall include the project number and name, name of Contractor, areas requiring access, and include the Entry Authorization List (EAL) for personnel, vehicle, and equipment request information form filled out. Personnel full name shall exactly match as it appears on identification documentation. The request to get on to the EAL shall be submitted and in place before scheduling site visits and work. The Contractor shall use the Attachment C Entry Authorization List (EAL) for personnel, vehicle, and equipment request information form to get on to the EAL to access the site.

2.10.2.3. Once the EAL request information form has been submitted, the lead time to get the Entry Authorization List (EAL) approved is approximately two -three weeks.

2.10.3. Facility Escort Requirements

2.10.3.1. Contractor personnel must always be escorted by government personnel.

Additional escorts are required in the storage vaults and maintenance bays (Areas L, M, N, O and P), and no more than one crew at a time will be permitted to work in these areas. However, more than one crew may be permitted in the support areas. Escort requirements will limit the size and number of crews allowed on site at any given time.

2.10.3.2. For access to/from and during work inside all buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with the end User, Kirtland AFB Civil Engineering Department, and CO.

Request 30-day notice to gain access to the facilities and submit request for escorts a week in advance. While in the facilities, the Contractor shall follow all directions of the security personnel and follow all rules as posted at the Entry Control Point (ECP). Cell phones, cameras, and any other electronic devices are not allowed in B27496.

2.10.3.3. Contractor shall also submit request to the facility two weeks in advance for escorts to include timeframes, dates, and areas needing access.

2.10.3.4. All tools, equipment, and materials must be thoroughly inspected and cleared prior to entering the project site. They may be stored on site, at locations and in amounts approved by the Government.

2.10.3.5. B27496 is a Restricted Area. Access is limited to U.S. Citizens. Personnel entering the restricted area must possess two forms of approved government issued picture identification, i.e. driver’s license, passport, military ID, Common Access Card (CAC).

3. Regulatory Compliance and Standards

3.1. Compliance with Codes, References, and Standards: All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s and all local building codes and ordinances. Governing code is the current IBC.

Contractor shall follow the most current edition at the time of Notice to Proceed (NTP) apply to all codes, references, and standards. They included the following, but not limited to:

3.1.1. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility Guide Specifications (UFGS). This are posted at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc).

3.1.2. Air Force Corporate Facilities Standards (AFCFS) located at:

https://afcfs.wbdg.org. This document is an interactive online tool.

3.1.3. Kirtland Air Force Base Installation Facilities Standards (Kirtland AFB IFS) located at:

https://www.wbdg.org/FFC/AF/AFIFS/Kirtland_AFB_IFS_Final.pdf. It is necessary to download the IFS for the PDF tools to function properly.

3.1.4. AFMAN 32-1084.

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

3.1.5. Environmental Protection Agency, EPA 841-B-09-001, EISA-Section 438, Technical Guidance on Implementing the Stormwater Runoff Requirements for Federal Projects under Section 438 of the “Energy Independence and Security Act”.

3.1.6. Contractor shall follow DoDI 5200.48/DAFI 16-1403 requirements in handling of Controlled Unclassified Information (CUI) Materials. (Refer to Attachment D- CUI Docs Receipt and Attachment E- DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21) for details.

3.1.7. FC 4-420-07F Weapons-Capable Maintenance and Storage Facilities

3.1.8. UFC 1-200-01, DoD Building Code (General Building Requirements)

3.1.9. UFC 3-401-01, Mechanical Engineering

3.1.10. UFC 3-501-01 Electrical Engineering

3.1.11. UFC 3-520-01 Interior Electrical Systems

3.1.12. UFC 3-560-01 Electrical Safety, O&M

3.1.13. Unified Facility Guide Specifications as applicable to proposed design solution

3.1.14. International Mechanical Code (IMC)

3.1.15. Air Force Instruction 32-1064 Electrical Safe Practices

3.1.16. Air Force Instruction 32-1065 Grounding & Electrical Systems

3.1.17. NFPA 70 National Electrical Code

3.1.18. MFPA 70E Standard for Electrical Safety in the Workplace

3.1.19. American Society of Civil Engineers (ASCE) 7-16

3.1.20. ANSI C84.1 Electric Power Systems and Equipment - Voltage Ratings

3.1.21. ANSI/IEEE Std.142 Recommended Practice for Grounding of Industrial and

Commercial Power Systems

3.1.22. ANSI/IEEE Std. 242 Recommended Practice for Protection and Coordination of

Industrial and Commercial Power Systems

3.1.23. IEEE C62.41 Surge Voltage in Low Voltage AC Power Circuits

3.1.24. ASHRAE Standard 90.1 Energy Standard for Buildings except Low-Rise

Residential Buildings

3.2. Operational Security (OPSEC) – OPSEC Training and Briefing requirements due to location of work. and Controlled Unclassified Information (CUI) classifications.

(Refer to attachment “CUI Docs Receipt” and “DoDI 5200.48~DAFI 16-1403 (CUI - Oct 21)” for details).

3.2.1. The Contractor’s management shall ensure that all employees, to include any sub- contractor employees, performing work on this effort receive Operations Security (OPSEC) Awareness Training. The training must be accomplished prior to entering the work site on day one of the work effort. The government (i.e., Contracting Officer, COR, Unit Security Assistant, Unit OPSEC Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the Contractor’s Management to ensure training requirements are met. It is critical that contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, facility details and/or contents, the statement of work, as-built or other drawings, etc., in public or outside of the worksite. The Contractor’s Management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned Contracting Officer. A Non-Disclosure Agreement (NDA) will be prepared by the facility’s security staff and signed by all contractor employees prior to being granted access to the work site. A Non-Disclosure Agreement (NDA) will be prepared by the facility’s security staff and signed by all contractor employees prior to being granted access to the work site.

3.2.2. The OPSEC level of this project will require that the contractor submit all draft and final reports to a Government individual via a secure avenue that will be defined after the contract is awarded.

4. Study and Engineering Services

4.1. The Contractor shall perform and provide a detailed study and be responsible for a complete set of study and recommended project documents. The Study shall be completed by registered and licensed Engineers and/or Architects.

4.2. Develop Study and Scope Drawings

4.2.1. Produce drawings using Computer Aided Design and Drafting (CADD) and

Building Information Modeling (BIM) software as described in the project.

Provide Adobe Acrobat Portable Document Format (PDF) files for Study review and record drawing submittals as required by the government. Drawings will comply with the DoD CADD Standard latest version and customer specific guidance. The CADD standard is available at (http://www.wbdg.org/ccb/) and BIM guideline.

4.2.2. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all Life/Safety data shall be clearly compiled including, but not necessarily limited to, International Building Code (IBC) reference pertaining to the specific project and a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc. All drawings shall include a graphic scale. Lettering shall be no less than 1/8” high. The Government will provide the templates for the cover sheet, index sheet, etc. Drawings shall be accurate, professional and in sufficient detail, including all required schedules, tables, details, sections, plans, elevations and general notes, to enable proper and satisfactory study of the entire project.

4.2.3. Preliminary Findings Report: The Contractor shall submit a conceptual Study package.

4.2.3.1. Study, Drawings, and Diagrams to include basic floor plans, rough architectural and structural sections and details, preliminary mechanical and electrical equipment and distribution system layouts, developed elevations, schedules and tables, completed Life/Safety data sheet and IBC and UFC code analysis, and any other information required to clearly illustrate and describe the Study.

4.2.4. Draft Study Report: The Contractor shall submit a preliminary Study package that shall include incorporating responses to all Government review comments and backcheck comments from previous submittals.

4.2.4.1. Study to include final basic floor plans, developed architectural and structural sections and details, detailed mechanical and electrical equipment and distribution system layouts, detailed elevations, schedules, tables, completed Life/Safety data sheet and IBC and UFC code analysis, and any other information required to clearly illustrate and describe the Study.

4.3. Final Study Report

4.3.1. Study Analysis Report shall be provided bound on 8-1/2” x 11” paper and on approved electronic media as approved by the Base Civil Engineer. It shall be arranged by discipline, meet all division specific UFC requirements, and support decisions made throughout the Study. The report shall provide a narrative description of the key elements and features of the Study. It shall include calculations, material cut sheets and explanations of options considered.

The report shall also contain, as a separate section, all previous Study review comments annotated with action taken, cost estimate and a listing of any outstanding issues requiring resolution. Drawings shall be submitted under a separate cover.

4.3.2. Final Study Report: Final Study shall include all drawings, diagrams, DAR with all comments and corrections incorporated.

4.3.2.1. The Study at this level shall be complete, back checked, and fully corrected set of study documents. All final drawings shall be sealed/ stamped, signed, and dated by a project architect/engineer/principal of the firm registered in architecture and/or engineering as appropriate.

4.3.2.2. Files must be fully editable and match the drawings submitted for the final Study submittal.

4.3.3. Drawings shall be prepared in AutoCAD provided in both full size drawings (24" x 36") and Reduced drawings (11"x17").

4.3.4. The information provided in the paragraphs that follow shall be used at every submittal point to produce the various elements of a complete Study Analysis.

4.3.5. Purpose: The Study Analysis contents shall be used 1) to provide a narrative description of the key elements and features of the Study; 2) to provide a basis for Study, including assumptions and Study criteria such as temperature, humidity, and loads; 3) to provide the information, justification, and calculations of the Study; and 4) to provide the thought process in the development of the Study.

4.3.6. Specific Content: The format and organization within the outline are at the discretion of the Contractor. Include catalog cuts of proposed products where applicable. Update the contents of the Study Analysis at each required submittal point to account for changes and corrections since the last submittal.

Calculations need not be resubmitted at each point if the previously submitted calculations were complete, and no corrections or changes were required.

However, if calculations are not included with a subsequent submittal, the contents shall reference the submittal date, submittal title, volume number, and pages where the calculations may be reviewed. All calculations shall be included in the Final Submittal.

4.3.7. Criteria: List all Air Force Manuals, regulations, instructions, military handbooks, UFC, codes, AFI, Study guides, Comprehensive Plans (CPs), and CP bulletins used by the Contractor for guidance in the project Study.

4.3.8. Analysis Summary:

4.3.8.1. Describe the Scope of Work

4.3.8.2. Identify any violations of criteria that would occur if the project is constructed as described in the Study documents.

4.4. Verify Information Needed – The Contractor shall be responsible for obtaining additional information and any other information needed to develop accurate Study drawings for a complete project. This may include creation of as-builts, site measurements, surveys, tests, and other material necessary to provide the Contractor with an adequate basis for Study.

5. Deliverable Requirements

5.1. Period of Performance

5.1.1. The start of study shall be approved by the CO and COR in writing at Notice to Proceed (NTP). Calendar days provided in the table below are timeframes to accomplish submittals and final inspection/acceptance which should be considered when developing the overall schedule.

5.1.2. Contractor shall provide 1) an overall schedule to meet the period of performance date/completion date; and 2) a three-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in the table below are timeframes to accomplish plans review, submittal reviews and final inspection/acceptance which should be considered when developing the overall schedule.

5.1.3. The Government requires completion of the project within 255 days of contract award. The following Table 5.1 shows the timeframe of each government response requirement.

5.1.4. Contractor shall provide a Preliminary Findings Report, a Draft Study Report, and a Final Study Report submittal in accordance with Table 5.2. The Study analysis should include investigative and research information. Allow 21 calendar days for Government review following each submittal.

5.1.5. Schedule Preliminary Findings, Draft Report, and Final Report review conferences at Kirtland AFB after Government comments have been provided to the Contractor and the Contractor has prepared responses.

5.1.6. Upon Government approval of the Draft Study Report, the Contractor shall provide the final 100% Study Submittal.

5.1.7. The Final Study Report shall be manually signed, dated, and sealed by the licensed professionals responsible for the Study. Final drawing and diagrams set submitted shall be an original signed set; copies will not be accepted.

5.1.8. A report shall be generated at the conclusion of the study that provides a life cycle cost estimate (LCCE) for replacing versus repairing the door systems. The analysis shall include an estimate of the remaining useful life of the systems after repair, the indirect costs of repair vs replace (frequency and duration of downtime and effect on operational efficiency, safety of employees, availability of resources to perform work). A draft and final report shall be prepared by the Contractor for review by the Government.

5.1.9. Additionally, the report shall provide a list the repair task items in a ranked order. The order will reflect the priority of each repair task based on cost-to-benefit analysis (CBA), to help deliver the best results for restricted funds.

Table 5.1

5.2. Submittal Quantities. (See Table 5.2)

REQUIREMENT No. of Calendar Days

Contract Award – Study NTP 10 Days Inspections, Testing, Evaluations 45 Days

Contractors Study Submittal Preliminary Findings, Draft, and Final Reports

30 days each / 14 days at 100% (74

Days) Contractors Study Submittal Life Cycle Cost Estimate (LCCE) and Cost Prioritization

30 Days

Government Review: Preliminary Findings, Draft and Final Reports, LCCE - Includes Government review and comments (14 days) and Contractor’s responses time (7 days) for each submittal.

21 days each (84 Days)

Review Meetings – After Contractor responses are provided

1 Day each (4 Days)

Government – 100% Back check 7 Days Final Acceptance Meeting 1 Day Total Days 255 Days

Table 5.2

SUBMITTAL DESCRIPTION NUMBER OF

COPIES

PRELIMINARY FINDING REPORT

Study Report with Means and Methods DoD SAFE Drawings in DWG and PDF format (AutoCAD & Acrobat) DoD SAFE ½ Size Drawings (11 X 17) PDF format DoD SAFE Full-Size Drawings (D) PDF format DoD SAFE Study Analysis in PDF format DoD SAFE Study Analysis (8-1/2 X 11 Bound, 2 Sided) NA Estimated Const. Sched. (MS Project, PDF) DoD SAFE

DRAFT STUDY REPORT

Study Report DoD SAFE Drawings in DWG and PDF format (AutoCAD & Acrobat) DoD SAFE ½ Size Drawings (11 X 17) PDF format DoD SAFE Full-Size Drawings (D) PDF format DoD SAFE Study Analysis in PDF format DoD SAFE Study Analysis (8-1/2 X 11 Bound, 2 Sided) NA Estimated Const. Sched. (MS Project, PDF) DoD SAFE

FINAL STUDY REPORT

Study Report DoD SAFE Full-Size Drawings (Sealed Original w/1 Copy) 1 Set ½ Size Drawings (11 X 17) PDF format DoD SAFE Drawings in DWG and PDF format (AutoCAD & Acrobat) DoD SAFE Study Analysis (8-1/2 X 11 Bound, 2 Sided) 2 Ea.

Study Analysis (PDF and Word) DoD SAFE Estimated Const. Schedule (MS Project, Hard Copy) 2 Ea.

LIFE CYCLE COST ESTIMATE (LCCE) AND COST

PRIORITIZATION

DoD SAFE

LCCE and prioritization report with Full-Size Drawings 1 Set

6. Project Coordination:

6.1. Facility/User Coordination

6.1.1. Project Coordination: All work shall be coordinated with the CO and COR in conjunction with the PM and CE. The PM shall coordinate with the facility user.

6.1.2. Minimize Interference with regular Kirtland AFB activities: The Contractor shall plan activities to minimize interference with the normal activities of Kirtland AFB occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

6.1.3. Contractor shall have access to the facilities restrooms.

6.1.4. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user’s operations. Changes to the approved schedule shall be vetted through the CO and COR to support minimal operation impact.

6.1.5. Contractor shall be flexible when coordinating work near active missions, outages, and Study activities that may interrupt or interfere with the user’s mission.

6.1.6. Contractor shall phase activities to least affect the active mission identified above. Any activates that will affect or interfere with the active mission shall be coordinated with the user four weeks prior to the start of those activities.

6.2. Availability of Site

6.2.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding federal holidays and family days. Normal hours of operation are 7:00 AM to 4:00 PM. Major outages to the facility or mission shall be kept to a minimum, confined to the weekends, and scheduled 30 days in advance. Due to this facility being secured, there will be delays to in-process and out-process.

6.2.2. Holidays: All federal holidays are observed and are not considered duty days.

6.2.3. Family Days: There will be limited Government staffing on family days. If the

Contractor’s schedule overlaps any of these holidays, the Government will accommodate work if possible.

6.2.4. Work after business hours, on weekends, or federal holidays will be allowed if requested 14 days in advance to the CO and COR in writing for approval and not interfere with base or user’s missions. After business hours, federal holidays, and weekend work requests are dependent on the user’s escort ability to support the request.

6.2.5. Due to sensitive location of the site, the Contractor may encounter delays to accommodate the Air Force’s mission and exercise activity. If such delays occur, it is the responsibility of the Contractor to document such delays and notify the CO and COR within 14 calendar days.

6.3. Schedule and Planning Requirements

6.3.1. The Contractor shall provide, with each progress payment, a Critical Path

Method (CPM) schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task. The Contractor shall prepare and submit an AF Form 3064 and AF3065 for approval.

6.3.2. Contractor shall submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, Contractor shall also submit a drawing to visually to depict areas work during the same period. Three-week look ahead schedule shall be submitted every two weeks unless major changes happen between the two weeks that can affect coordination with Kirtland AFB.

6.4. Notification Requirements

6.4.1. The Contractor is required to notify the CO, COR, and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the Contractor is required to notify the CO, COR, and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include but are not limited to health risks, spills, changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO, and PM, and implement the appropriate safety precautions.

Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

6.4.2. Utility outages: Outages require 30-day notice to schedule and major outages to the facility or mission shall be scheduled on the weekends or after business hours. After business hours and weekend work requests are dependent on the user’s escort ability to support the request.

6.5. Permits/ Environmental Requirements

6.5.1. The following permits are required on the subject project:

6.5.1.1. Outage Permit

6.5.2. All permits and waivers shall be approved prior to any on site work can begin.

6.5.3. Other permits may be required on this project. Particular attention shall be paid by the Contractor to the requirements specified in the Kirtland AFB AF813 Checklist of Environmental Requirements for this project, which detail regulations with which those executing the work of the contract shall comply.

6.5.4. If changes are made to the project, or new laws/policies enacted by the local agencies, there may be additional permits required for construction. Prior to work starting, it is recommended that the contractor verify current permit requirements are being met at the time of construction.

6.6. The Contractor shall comply with all AF, state, local, and federal environmental regulations. All applicable permits and approvals required by AF, Bernalillo County, City of Albuquerque, and the State of New Mexico shall be obtained prior to construction start.

6.7. Photo Documentation

6.7.1. Due to the site being a secured location, Government will take photos on the

Contractor s’ behalf. Once the photos have been reviewed, the Government will distribute them out to the Contractor for their use and documentation.

Contractor shall submit a request for photos to be taken on their behalf when submitting escort request.

6.7.2. During the study, prepare digital photo documentation of weekly field activities and progress in conjunction with the Government inspector. Digital photos shall be submitted using a minimum five mega pixel photograph in JPEG format.

Provide an index for each set of photographs submitted, identifying the project number, the Contractor, and a brief description. Photography of any kind shall be coordinated through the CO, PM, and CE. The PM shall coordinate with facility Point of Contact.

End of SOW