MHE SOW Draft.pdf

STATEMENT OF WORK

For

Air Force Medical Command

(AFMED)

MATERIALS HANDLING EQUIPMENT

MAINTENANCE

Contract Number: TBD

Date: 18 March 2024

TABLE OF CONTENTS

SECTION Page

1. DESCRIPTION OF SERVICES 3

1.1. Background 3

1.2. Scope 3

2. GENERAL INFORMATION 3

2.1. Contractor/Government Communication 3

2.2. Place of Performance 3

3. CONTRACT REQUIREMENTS 3

3.1. MHE Maintenance Services 3

3.2. Preventative Maintenance 3

3.3. Equipment Transportation 4

3.4. Warranty of Parts and Materials 5

3.5 Environmental Consideration 5

3.6 Prevention of Spills 5

Appendix A

5.154

1.0 DESCRIPTION OF SERVICES.

1.1 Background: The services required support the Air Force Medical Readiness Agency

(AFMRA) and Medical Logistics Warehouse operations located in San Antonio, TX, Charleston, SC, Travis, CA, and Lewis-McChord, WA. This contract supports multiple types of Material

Handling Equipment (MHE). Preventive and repair maintenance programs are essential to operate the equipment as designed by the manufacturer. The overall objective of this contract is to establish reliable maintenance services of MHE at each site to sustain AFMRA/SGMW operations.

1.2 Scope: The contractor shall provide preventive and repair services, expertise, personnel, equipment, tools, materials, and labor necessary to maintain all MHE referenced in the provided attachment. The repairs will be conducted on site when approved and scheduled by the

Government. The coordination of repairs shall be scheduled by the Contracting Officer’s

Representative (COR).

2.0 GENERAL INFORMATION.

2.1. Contractor/Government Communication. The Contractor shall designate a Focal Point to be the single point of contact for all Contractor and Government correspondence. The Focal

Point shall provide clear and consistent written and verbal response to Government within 12 business hours of Government initiated communication (e.g., return phone calls, emails or other communication).

2.2. Place of Performance: The work to be performed under this contract will be performed at

Government facilities in San Antonio, TX, Charleston, SC, Travis, CA, and Lewis-McChord, WA.

3.0 CONTRACT REQUIREMENTS.

3.1 MHE Maintenance Services: The Contractor shall provide preventive, emergency, and non-emergency maintenance services on all MHE referenced in the provided attachment.

3.2 Preventive Maintenance: The Contractor shall provide preventive maintenance inspections quarterly (four times per year) on all MHE referenced in the provided attachment.

Preventive maintenance includes providing consumable parts, remedial repairs, and labor to ensure proper and efficient operation of all system components and replacement of faulty parts as necessary. The inspections include system diagnostic tests and a walk-around inspection to ensure serviceability of all MHE systems (electrical, mechanical, hydraulic, etc.,), and components (cables, chords, fluids, batteries, etc.).

3.2.1 The first preventive maintenance inspection shall be completed within 30 days of the contract award and occur every three months, as coordinated with the COR or designated site manager. Each inspection shall include diagnostic testing of all components. A comprehensive diagnostic report shall be submitted to the COR within three (3) business days. The report will include an inventory of all equipment, identify equipment requiring repair or replacement, and a proposed schedule and cost for repairs identified. The Contractor shall not perform any repair outside of the preventive maintenance schedule until the COR has approved the repair schedule and pricing.

3.2.2 The table below lists the systems and components required to be inspected. All inspections shall be conducted according to the Original Equipment Manufacturers standard.

*Inventory of vehicles may contain a mixture of electric and propane gas vehicles. *

Table 1 Preventive Maintenance Breakdown

Preventive Maintenance & Load Test

Air Conditioner-Test/Adjust Compressor Belt Inspect Cooling System Hoses

Change Engine Oil and Filter Inspect Fan Belts

Change Transmission Filter (if applicable) Change Coolant Element/Add Conditioner

Wash Radiator (weather permitting) Replace Air Elements

Clean or Replace Air Conditioner Element Drain Water Separator

Lubricate Applicable Fittings Change Final Drive Filers (if applicable)

Fuel Filers-Wash Primary/Change Secondary

Walk Around Inspections

Hydraulic Cylinders Lights

Radiator Condition Oil and Fuel Leaks

Frame Condition Tire Pressures

System Checks

Electrical System Battery Electrolyte

Engine Oil Pressure Coolant pH

Coolant Level Protection Check All Fluid Levels

Check Brake Operation Clean Transmission Breather

Clean Engine Breather Inspect ROPS

Drain Sediment from Fuel Tank

3.2.3 Unscheduled Maintenance: The Contractor shall notify the COR and designated site manager of any vehicle issues that require maintenance not covered during preventive maintenance inspections. The Contractor shall provide an estimate including the scope of repair and costs for labor and parts for all troubleshooting and repair. Repairs shall not be initiated until the COR or designated site manager has approved the repair schedule and pricing.

Unscheduled maintenance is to be initiated during normal duty hours, with work continuing during normal duty hours until completed. Progress reports shall be provided daily to the site manager until the MHE is operational.

3.3 Equipment Transportation: Equipment will only require transportation if it cannot be repaired on site. The COR and designated site manager must approve the transportation prior to transporting the equipment. The Contractor shall be responsible for the loading, offloading and transport of equipment to an offsite facility and for the return of equipment to its designated site.

This includes hauling equipment, obtaining permits, coordinating escort vehicles, providing for fees, tolls, driver of another vehicle, etc.

3.4 Warranty of Parts and Materials: The Contractor shall warrant all workmanship and parts in accordance with standard commercial practices.

3.5 Environmental Considerations: The Contractor shall be responsible for knowing and following all environmental regulations regarding use of approved lubricants and cleaners, disposal of waste and fluids, and any other environmental requirements. Questions regarding environmental considerations shall be brought to the COR and designated site manager or an environmental representative for resolution or clarification as soon as they are identified.

3.6 Prevention of Spills: The Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan when transporting, processing, storing, or managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site;

restrict ignition sources; and immediately contact the installation Fire Department.

Appendix A

ACRONYMS

Acronyms and Definitions

ACRONYM DEFINITIONS

AFMRA Air Force Medical Readiness Agency

COR Contracting Officer Representative

IAW In accordance with

MHE Material Handling Equipment

SOW Statement of Work

SS Service Summary