MHE Sources Sought.pdf

Sources Sought

Sources Sought Number: FA805224AFMED1006

Air Force Medical Command (AFMED)

Material Handling Equipment (MHE)

Table of Contents

Disclaimer

Introduction and Purpose of the Sources Sought

Background Description of Information Requested

Scope

Context in which the product or service will be used

Statement of need

Requirements

Instructions to Respondents

How to deliver the answer

Timeframe

Point of Contact

Disclaimer

THIS IS A SOURCES SOUGHT FOR MARKET RESEARCH PURPOSES ONLY. IN

ACCORDANCE WITH (IAW) FEDERAL ACQUISITION REGULATION (FAR) 15.201(E), THIS

IS NOT A SOLICITATION ANNOUNCEMENT FOR PROPOSALS AND NO CONTRACT WILL

BE AWARDED FROM THIS ANNOUNCEMENT.

ALL INFORMATION INCLUDED IN THIS SOURCES SOUGHT IS CONFIDENTIAL AND

ONLY FOR THE RECIPIENT’S KNOWLEDGE AND MARKET RESEARCH PURPOSES. NO

INFORMATION INCLUDED IN THIS DOCUMENT OR IN DISCUSSIONS CONNECTED TO IT

MAY BE DISCLOSED TO ANY OTHER PARTY. SAUGHT FVDFSVDFV

Introduction and Purpose of the Sources Sought

The purpose of this sources sought is to request information to determine your company’s products and capabilities to meet our government requirement for a commercial service. The information gathered from all companies that answer the sources sought will be analyzed against the requirements to effectively identify capabilities that are available in the marketplace/industry. The following North

American Industry Classification System (NAICS) code may possibly be used for this requirement:

811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic)

Repair and Maintenance. Responses to this notice are not offers and cannot be accepted by the

Government to form a binding contract.

Background Description of Information Requested

The services required support the Air Force Medical Command (AFMED) and Medical Logistics

Warehouse operations located in (1) JBSA LAFB, TX, (2) Charleston, SC, and (3) Travis AFB, CA.

This contract supports multiple types of Material Handling Equipment (MHE). Preventive and repair maintenance programs are essential to operate the equipment as designed by the manufacturer. The overall objective of this contract is to establish reliable maintenance services of MHE at each site to sustain AFMRA/SGMW operations.

This is a new requirement for preventive maintenance and repair services for MHE at (1) Medical

Logistics Warehouses at JBSA, TX, (2) Medical Logistics Warehouses at JB Charleston, SC, and (3)

Medical Logistics Warehouses at Travis AFB, CA. Preventive maintenance includes providing consumable parts, remedial repairs, and labor to ensure proper and efficient operation of all system components and replacement of faulty parts as necessary. Preventive maintenance and repair services are essential to ensure MHE remains operational in order to sustain each site and AFMRA/SG4W operations.

The purpose of this acquisition is to provide non-personal services in support of

Expeditionary/Contingency Medical Material (ECMM). The AF ECMM consists of the following components: AF ECMM Medical Manpower, Equipment Force Packaging Responsible Agencies and

Combatant Commander's capability requirement; Humanitarian Relief Operations, Consequence

Management, including Pandemic Influenza and disaster response operations with sustainment and maintenance directly driving a possible deployment of ECMM assemblages for real world and exercise scenarios.

Scope

The Contractor shall provide preventive maintenance inspections quarterly (four times per year) on all

MHE. Preventive maintenance includes providing consumable parts, remedial repairs, and labor to ensure proper and efficient operation of all system components and replacement of faulty parts as necessary. The inspections include system diagnostic tests and a walkaround inspection to ensure serviceability of all MHE systems (electrical, mechanical, hydraulic, etc.,), and components (cables, chords, fluids, batteries, etc.).

The contractor shall provide unscheduled maintenance to include labor and parts for all troubleshooting and repair. The Contractor shall notify the COR and designated site manager of any vehicle issues that require maintenance not covered during preventive maintenance inspections. The

Contractor shall provide an estimate including the scope of repair and costs for labor and parts for all troubleshooting and repair. Repairs shall not be initiated until the COR or designated site manager has approved the repair schedule and pricing. Unscheduled maintenance is to be initiated during normal duty hours, with work continuing during normal duty hours until completed. Progress reports shall be provided daily to the site manager until the MHE is operational.

Context in which the service will be used

Statement of need

The contractor shall provide preventive and repair services, expertise, personnel, equipment, tools, materials, and labor necessary to maintain all MHE. The repairs will be conducted on site on a regularly scheduled basis, according to the Government’s request. The coordination of repairs shall be scheduled by the Contracting Officer’s Representative (COR).

Requirements

The response should describe the company’s capability to provide a service as characterized by the requirements addressed in the draft PWS attached. Please note that this PWS is in DRAFT form and actual tasks required may change prior to solicitation.

The performance objectives assigned to this requirement, are listed below and a description can be found in the draft PWS attached to this sources sought.

• OBJECTIVE I – PREVENTIVE MAINTENANCE INSPECTIONS

PERFORMANCED ON TIME

o No more than two missed scheduled inspections per year. No more than two validated customer complaints or Corrective Action Reports received annually.

• OBJECTIVE II – UNSCHEDULED MAINTENANCE SHALL BE APPROVED BY

COR AND COMPLETED IN TIMELY MANNER

o All MHE shall be operational for 95% of the fiscal year.

• OBJECTIVE III – COR APPROVAL REQUIRED FOR ALL EQUIPMENT

TRANSPORTATION

Instructions to Respondents

To answer this sources sought, please send an email to the POC’s listed below expressing your company’s interest and capabilities.

Response to this sources sought must be submitted via email to Contracting Officer, SSgt Justin

Ashley at justin.ashley@us.af.mil and Contract Specialist, Ms. Ollie Stewart at ollie.stewart@us.af.mil. Each sources sought response will receive a confirmation e-mail. The

Government will not pay for any information submitted, or for any costs associated with providing the information.

Timeframe

This is the timeframe for Q&A’s and responses:

25 April 2024 – The sources sought is sent out

2 May 2024 No later than 3:00PM CST – Deadline to submit sources sought questions

9 May 2024 No later than 3:00PM CST – Last date to submit sources sought response

Point of Contact

For questions regarding this sources sought, you are welcome to contact:

- Contracting Officer, SSgt Justin Ashley at justin.ashley@us.af.mil

- Contract Specialist, Ms. Ollie Stewart at ollie.stewart@us.af.mil.