MHCC 27-006 PORFQ - Microsoft Office 365 License Renewal.pdf
PDF 142 KB Posted
- Attached to
- MHCC 27-006 MICROSOFT OFFICE SUITE 365 RENEWAL
- Solicitation number
- BPM058287
- Issued by
- Baltimore City, Maryland
About this file
This is a Request for Quote (RFQ) issued by the Maryland Health Care Commission (MHCC) for the renewal of Microsoft Office 365 licenses through the OMNIA Partners' Master Agreement. The RFQ seeks quotes for eight Microsoft products and services, including M365 G3 Unified licenses (80 units), Teams AC with Dial Out add-ons (80 units), Visio P2 (3 units), Power BI Pro (15 units), Planner & Project P3 (3 units), Windows Server DC Core licenses (16 units total across two line items), and Azure Commercial services (1 unit). All products must be in their latest versions and are due by September 1, 2026. Proposals must be submitted electronically through the State's eMaryland Marketplace Advantage (eMMA) system no later than August 14, 2026 at 4:00 PM EDT. Questions regarding the RFQ must be submitted in writing to Andrea Allen at Andrea.allen@maryland.gov by August 13, 2026 at 5:00 PM EDT. No site visits or bidder conferences are mentioned in the solicitation.
Pricing must be provided at per-year rates for multi-year charges and must include the Manufacturer's Suggested Retail Price (MSRP) with a screenshot. All pricing must remain valid for at least 90 days following the due date. The RFQ is limited to authorized resellers who must provide a Letter of Authorization from Microsoft or the distributor. Respondents must furnish all licensing agreements, End User License Agreements (EULAs), Enterprise License Agreements, and Acceptable Use Policies, with the understanding that the State is not bound to any terms not explicitly provided in the proposal. Invoices must include specific information per COMAR 21.06.09.01 and .02 requirements and should be submitted to mhcc.invoice@maryland.gov. One-time pricing items are billed within 30 days of acceptance, while annual pricing items are billed annually beginning within 30 days of contract start. The RFQ reserves the right for the Department to purchase more or less than specified quantities based on available funding.
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Text version
Section 1 –General Information
RFQ Number:
(eMMA BPM Number)
MHCC 27-006
BPM058287
Contract Type:
Fixed Price
RFQ Issue Date:
mm/dd/yyyy
08/05/2026 PROPOSAL DUE
DATE AND TIME:
08/14/2026, no later than 4 PM, EDT
Place of Performance: N/A
Special Instructions:
SUBMISSION INSTRUCTIONS
Quotes will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.
Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under Vendor Instruction.
Questions Due (Closing) Date and Time:
08/13/2026 at 5:00 PM EDT Questions must be submitted in writing with the subject line, "Question for RFQ # MHCC 27-006," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.
SPECIAL REQUIREMENTS
1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.
2. Purchase new and unused software.
3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.
4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the RFQ.
5. Please allow for pricing provided in response to this RFQ to be valid for at least 90 days after the set due date above.
6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.
https://mdprocurement.freshdesk.com/support/solutions
REQUEST FOR QUOTE (RFQ)
ICPA - Microsoft Licensing Packages via OMNIA Partners’ Master Agreement 2024056-02 BPO Number: 001B5600254
08/05/2026 2
7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.
8. QUOTES must be received by the due date and time listed in the solicitation. QUOTES that are not received by the due date and time will not be accepted.
9. Master Contractors must ensure that the proposed software is virus free.
10. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the products or to be provided under this RFQ. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.
11. Software-as-a-Service (SaaS) Products and contracts are subject to the Additional Terms and Conditions specified in Attachment Y - Data Use Agreement.
Security Requirements (if applicable):
N/A
Invoicing Instructions:
Invoices shall be submitted to mhcc.invoice@maryland.gov.
An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:
1) Contractor name and address;
2) Remittance address;
3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;
4) Invoice period (i.e., the time period during which services covered by invoice were performed);
08/05/2026 3
5) Invoice date;
6) Invoice number;
7) State-assigned Contract number;
8) State-assigned (Blanket) Purchase Order number(s);
9) Goods or services provided;
10) Amount due; and
11) Any additional documentation required by regulation or the Contract.
For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.
For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.
Section 2 – Agency Point of Contact (POC) Information
Agency / Division Name: Maryland Health Care Commission
Agency POC Name: Andrea Allen Agency POC
Phone Number:
(410) 764-
Agency POC E-mail Address:
Andrea.allen@maryland.gov Agency POC Fax:
(410) 358-
Agency POC Mailing Address:
4160 Patterson Avenue, Baltimore, Maryland 21215
Section 3 – Delivery Address / Work Site POC Information (if different from above)
Agency On-site Contact Name:
Levone Ward Agency On-site Phone Number:
(443) 890-
Agency On-site E-mail Address:
Levone.ward@maryland.go v
Agency On-site Fax:
(410) 358-
Agency On-site Address: 4160 Patterson Avenue, Baltimore, Maryland 21215
Section 4 – Scope of Work
Information Technology Solutions Products and Services
*Business Need / Required Functionality
Agency Microsoft Office Suite 365 Renewal
08/05/2026 4
Product Name
Product
Description
Version
Release
Quantity of
Licenses
Due Date mm/dd/yyy y
1. M365 G3 Unified FUSL GCC Sub Per User
Microsoft Office 365 Suite
Latest Latest 80 09/01/2026
2. Teams AC with Dial Out US/CA GCC Sub Add-on
Microsoft Communications Suite
Latest Latest 80 09/01/2026
3. Visio P2 GCC Sub Per User
Microsoft diagramming and vector graphics application
Latest Latest 3 09/01/2026
4. Power BI Pro GCC Sub Per User
Microsoft business analytics platform
Latest Latest 15 09/01/2026
5. Planner & Project P3 GCC Sub Per User
Microsoft project management software
Latest Latest 3 09/01/2026
6. Win Server DC Core ALng SA 16L
Microsoft’s Network Operating System software
Latest Latest 8 09/01/2026
7. Win Server DC Core ALng SA 2L
Microsoft’s Network Operating System software
Latest Latest 8 09/01/2026
8. Azure Commercial $0
Microsoft’s cloud computing platform
Latest Latest 1 09/01/2026
Award Procedures
The agency Point of Contact will initiate and deliver a PO to the Master Contractor.
All awards from this RFQ shall comply with the requirements of COMAR 21.05.13.06.
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