MF715-24 Glycol sam.pdf

SIMPLIFIED ACQUISITON PROCEDURES (SAP)

Justification for Brand Name and or Sole Source Acquisitions Over $3,500 but not Exceeding The Simplified Acquisition Threshold (SAT)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLE AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION, WHICH LIMTS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE “ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE

CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST OR REQUISITION NUMBER

W44W9M4010009X

2. PROJECT/TASK NUMBER 3. ESTIMATED AMOUNT

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE.

PROPYLENE GLYCOL HEAT TRANSFER FLUID, QTY: 15, for MPLF operation.

5. UNIQUE CHARACTERISTIC THAT LIMIT AVIALIABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. MOST RECENT MARKET RESEARCH CONDUCTED (INCLUDE DATES & DETAILS). IF MARKET RESEARCH WAS NOT

CONDUCTED, EXPLAIN.

PROPYLENE GLYCOL HEAT TRANSFER FLUID #100142 55 gallon drum of Keller-Heartt oil is to be purchased as specified by the engineer's design of location. The fluid has specifications that meet the requirement for the MPLF facility operation and other operations throughout the installation . PROPYLENE GLYCOL HEAT TRANSFER FLUID of Keller-Heartt oil is currently being used at the MPLF facility and any other brand would risk the composition of the Glycol mixture. Thus any other brand of fluid will be of no use to MCAAP on this project and could result in miscalculation of Glycol or system malfunction. PROPYLENE GLYCOL HEAT TRANSFER FLUID #100142 55 gallon drum is supplied only by Keller-Heartt oil so no additional market research was available.

6. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES. COMPATIBILITY WITH EXISTING SYSTEM, IF APPLICABLE, & NON-CONPATIBILITY COULD RESULT IN EXCESSIVE ADDITIONAL MANUFACTURING AND/OR

RESEARCH AND DEVELOPMENT COSTS.

PROPYLENE GLYCOL HEAT TRANSFER FLUID #100142 55 gallon drum is supplied only by Keller-Heartt oil. PROPYLENE GLYCOL HEAT TRANSFER FLUID #100142, technical information, SDS, and addition quantities for this material are only available through the Keller-Heartt oil. No 3rd party vendor within the is authorized to supply PROPYLENE GLYCOL HEAT TRANSFER FLUID #100142, so any attempt at 3rd party purchase would result in unauthorized material. PROPYLENE GLYCOL HEAT TRANSFER FLUID of Keller-

7. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Sole sourcing this service to the OEM is required since no 3rd party vendors are authorized to supply this material.

8. PROVIDE A STATEMENT OF ACTIONS, IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIER TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. IF THIS IS A FOLLOW-ON ACTION TO A PREVIOUSLY COMPETED ACTION, SO STATE.

If the material request is not performed, MCAAP will incur additional downtime and production delays because of operation malfunction.

MCAAP FORM 715-24, February 2016 PREVIOUS EDITIONS ARE OBSOLETE