MetroGro Valves (RFB) Specifications Final.docx

Advertisement for Bids: Non-Construction MetroGro Valves Advertised starting Wednesday, May 28, 2025, for a minimum of two consecutive weeks using VendorNet.

Specifications are available by visiting the district website at: https://www.madsewer.org/contracting-center/

The Madison Metropolitan Sewerage District requests bids for MetroGro Valve. Bid documents are linked below. Emailed of sealed bids will be accepted until 11 a.m. CDT, Thursday, June 12, 2025. at the District office, 1610 Moorland Road, Madison, Wisconsin 53713. At this time and place all bids will be publicly opened and read aloud. Any questions should be directed to Chad Liddicoat at rfp@madsewer.org.

Bids shall be addressed to the Madison Metropolitan Sewerage District, Attn., Chad Liddicoat and should be clearly marked “MetroGro Valves.”

Only formal written addenda can materially alter the specifications. No verbal statement made by a District employee or anyone else is binding nor shall such a statement be considered an official part of this public bid. All bid responses and their contents will be public records.

Unless otherwise specified in the bidding documents, the prospective bidders should check our internet site for any addendum 72 hours before the scheduled bid deadline.

The District is federal and state tax exempt. The District reserves the right to reject any or all Bids or to waive any technicality and accept any Bid which may, in its opinion, be advantageous to the District.

Any questions may be emailed to:

Chad Liddicoat MetroGro Mechanic Madison Metropolitan Sewerage District 1610 Moorland Rd Madison, WI 53713 rfp@madsewer.org

Published by authority of the Commissioners of the Madison Metropolitan Sewerage District. By Bradley J. Murphy, Secretary Bid Documents

BID FORM A:

MetroGro Valves Return To:

Madison Metropolitan Sewerage District 1610 Moorland Rd.

Madison WI, 53713 Attn: Chad Liddicoat Title: MetroGro Valves Date Issued: Wednesday, May 28, 2025 Project manager: Chad Liddicoat Telephone: 608-222-1201 EXT 244 Email: rfp@madsewer.org

Today’s Date: May 22, 2025

Quantity

(Trueline KF8112RSV10-1W-CY6 10” F8112 RSV 1 Way automated. Or approved alternative)

Freight delivery to 1610 Moorland Rd. Madison, WI 53558

Lump Sum $ _______________

Bids will be received until 11:00 a.m. CDT, Thursday, June 12, 2025 Date and time received: _________________________

1. PURPOSE AND SCOPE

The Madison Metropolitan Sewerage District invites and will accept bids for the purchase of Twelve automated knife gate valves as specified above. MMSD intends to use the results of this process to award and issue a purchase order for the winning bid as a lump sum.

1. CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions or additions they have concerning the bid document by4:00 p.m., CDT, Tuesday, June 10, 2025 If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for bid, the bidder must immediately notify the Project Manager named on the cover page of the issue in writing and request modification or clarification of the bid document. All inquiries must be directed to the person indicated on the cover page. E-mail is the preferred method of contact.

1. ADDENDUMS

In the event it becomes necessary to clarify any part of this request for bid, or to revise any part of this RFB, the Project manager will send out an official addendum to all potential bidders. Bidders must acknowledge the receipt/review of any addendum(s) on the Bid Form A as declared on the issued addendum. The Project manager has the sole authority for modifications of these specifications.

1. BIDDER QUALIFICATIONS & REQUIREMENTS

All Bidder qualifications in this section are mandatory. Failure to meet a qualification may disqualify your Bid. However, the Procurement and Contracts Agent reserves the right to waive any qualification if no Bidder can satisfy that qualification.

3. Bidder must be in the business of providing Automated Knife Gate Valves for at least the past three (3) years. (See Bidder Response Sheet Attachment C)

3. Bidder must provide a written warranty providing assurance that manufactured parts are in brand new condition and free of defects in quality or workmanship.

4.3 Bidder must acknowledge that: Any approved equal must be able to replace the existing model without any modifications.

1. METHOD OF BID

Bidder must use the Request for Bid form (Bid Form A) and must submit a Lump Sum, and freight deliver to the solicitors’ place of business. Bids will be accepted only for fixed costs as requested. All prices must be bid in U.S. Dollars. Bidder’s own quotation sheet will not be accepted.

6.0 INVOICING REQUIREMENTS

Contractor shall invoice after materials are shipped. MMSD will pay or reject invoices within 30 days of receipt by MMSD. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

7.0 METHOD OF AWARD

Award(s) shall be made based on the lowest lump sum bid from a responsive, responsible bidder who meets all specifications. MMSD will award one (1) Bidder whichever is judged to be in the best interest of the MMSD. MMSD is the sole determinant of its best interests.

Orders placed for the awarded quantity may be split into (two) orders because of budgetary constraints.

8.0 REQUIRED FORMS

For your bid to be considered, the following completed documents must be provided. An “X” preceding the form indicates that it must be completed and returned with the Bid response by the due date and time listed on the bid cover page, for your bid to be considered. Failure to provide the required documents/information within your bid submittal may disqualify your bid.

Include:

9.0 EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS

In connection with the performance of work for this project and under the related contract, the Bidder agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, national origin, sexual orientation, gender identity, or other status protected by law. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10.0 CONFIDENTIALITY

Subject to Wisconsin’s Public Records law, any data or other information regarding the District’s customers, operations, or methods obtained by the Contractor during the course of the project shall remain confidential and shall not be released to third parties without the express written consent of the District.

11.0 USE, DISCLOSURE, and CONFIDENTIALITY of INFORMATION

The information supplied by a Bidder as part of an RFB response will become the property of the District. Bids will be available to interested parties and other requestors in accordance with the Wisconsin Public Records Law. None of the Bid responses will be made available to the public until after negotiation and award of a contract or cancellation of the procurement.

To the extent allowed by law, the District will treat trade secrets as confidential (if designated as confidential and submitted separately in a sealed envelope). If a Bidder wishes for a Bid to remain confidential, the Bidder must, before submitting a Bid, establish to the District’s satisfaction that the Bid be given confidential status. The District reserves the right to make any final disclosure determinations in accordance with the law. (Note: Pricing information will not be considered confidential.)

BIDDER RESPONSE SHEET. RFB MetroGro Valves

ATTACHMENT C

Bidders must submit the following table with a response in the form of a check in one box for each criterion indicating “Yes” or “No.” A check indicating “Yes” certifies that the Bidder is fully capable of providing the service or qualification described. Bids without a response for each requirement or “No” will be rejected. Awarded vendor must be able to answer “Yes” to all requirements.

QUALIFICATIONS AND REQUIREMENTS

Specify the Product Name and Product # (if applicable for the RFB response) Product Name: ________________________ Product Part Number ________________________ I certify that the information I have provided in this bid is true, and I understand that any false, misleading, or missing information will disqualify the bid.

Company Name: __________________________________________________________ Bidder’s Name and Title: ____________________________________________________ Bidder Signature: ____________________________________________ Email Address: ____________________________________________

Date: ________________

Signature of authorized MMSD Employee:

Printed Name:

Date: ________________ image1.png image2.png