MEMORANDUM FOR THE RECORD.pdf
PDF 84 KB Posted
- Attached to
- 1301-26-R-IFBD-00068
- Solicitation number
- 3160008068
- Issued by
- Hinds County, Jackson City, Mississippi
About this file
This is a Memorandum for the Record from the Mississippi State Department of Health (MSDH) justifying approval of a shortened solicitation posting period for Solicitation Number 3160008068. MSDH seeks epidemiologists, evaluators, or biostatisticians with direct experience in state public health departments or the Centers for Disease Control and Prevention (CDC) to support epidemiological work in Chronic Disease, Maternal Child Health, Public Health Statistics, or Clinical Informatics. Candidates must possess expertise and experience with CDC Title V, Title X, PHHS, or similar Block Grants programs. The contracting officer approved a 22-day solicitation posting period, reducing the standard 30-day response time. The related contract opportunity indicates that submissions will be accepted until 10:00 a.m. CST on Wednesday, June 24, 2026. Project-based work will be assigned by the agency as required for program deliverables and required analytical work.
The memorandum cites multiple justifications for the shortened posting period, including urgency and pressing need, as delaying the solicitation would result in unacceptable program delays or operational impacts. Additional justifications include prior market research indicating a limited number of capable sources already familiar with specifications, adequacy of the provided scope of work and specifications that do not require extensive preparation time, and the nature of the requirement as commercial item acquisition. The determination states that the reduced response time provides a reasonable opportunity for potential offerors to prepare and submit competitive proposals while balancing the need for robust competition against the government's schedule requirements and compliance with applicable procurement regulations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| download.pdf | ||
| IFB_EPIDEMIOLOGYEVALUATOR.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
MEMORANDUM FOR THE RECORD
SUBJECT: Justification for Shortened Solicitation Posting Period
SOLICITATION NUMBER: 3160008068
PROJECT / REQUIREMENT: MSDH requires the expertise of epidemiologists, evaluators, or biostatisticians with direct experience with a state public health department or CDC in Chronic Disease, Maternal Child Health, Public Health Statistics, or Clinical Informatics data to support complex epidemiological work for the agency. Expertise and experience with CDC Title V, Title X, PHHS, or similar Block Grants, Chronic Disease and Maternal Child Health programs is required. Project based work will be assigned by the Agency as required for program deliverables and required analytical work.
1.0 PURPOSE
This memorandum documents the determination of the Contracting Officer to approve a shortened solicitation posting period of 22 days for the above-referenced requirement.
2.0 BACKGROUND & REGULATORY AUTHORITY
Standard procurement procedures generally require a minimum 30-day response time for the receipt of bids or proposals. However, under 5.2.3 advertising time in the PPRB rules and regulation manual on page 41, the Contracting Officer has the authority to establish a shorter response time, provided it affords potential offerors a reasonable opportunity to respond.
3.0 JUSTIFICATION FOR SHORTENED PERIOD
The decision to reduce the posting period from 30 days to 22 days is based on the following compelling circumstances (select and expand upon the applicable justifications): [1]
• Commercial Item Acquisition: The requirement is for commercial items, allowing the Contracting Officer to establish a shorter period. [1]
• Urgency / Pressing Need: There is an urgent requirement for these goods/services.
Delaying the solicitation to the standard 30 days will result in unacceptable program delays or operational impacts. [1]
• Prior Market Research: Extensive market research has been conducted, indicating a limited number of capable sources who are already familiar with the specifications.
• Adequacy of Specifications: The provided scope of work and specifications are highly specific and do not require extensive time for vendors to prepare an adequate technical or cost proposal. [1, 2] https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acquisition.gov%2Ffar%2F5.203&data=05%7C02%7CPatricia.Slack%40msdh.ms.gov%7C384eb2007b4d4e81bd4708dec0e2af50%7C559042dc8bf04d869fc0fbf4c7503c79%7C0%7C0%7C639160277000439566%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=kUh1F1nYEJNdbD%2BpWqsv7iy6KYSHmm5oXklwMnoO4gM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.coursehero.com%2Ffile%2Fp544h3iq%2FPublicizing-and-Response-Times-When-we-use-the-GPE-We-also-learned-in-the%2F&data=05%7C02%7CPatricia.Slack%40msdh.ms.gov%7C384eb2007b4d4e81bd4708dec0e2af50%7C559042dc8bf04d869fc0fbf4c7503c79%7C0%7C0%7C639160277000464582%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=buCWSeUSjnDjJsCD3UOaMUrIHAc6Z6OASA%2BL7WTIytc%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fced.ncsu.edu%2Fwp-content%2Fuploads%2F2015%2F07%2FJustification-Memorandums-and-Waiver-of-Competitive-Bidding.pdf&data=05%7C02%7CPatricia.Slack%40msdh.ms.gov%7C384eb2007b4d4e81bd4708dec0e2af50%7C559042dc8bf04d869fc0fbf4c7503c79%7C0%7C0%7C639160277000490194%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UgM4vNCg1Q7f2PE3f6WJ3xCyVdTcuCE%2B23IwgFElCYA%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.viainfo.net%2Fwp-content%2Fuploads%2F2017%2F06%2FProcurementManualforSubRecipients.pdf&data=05%7C02%7CPatricia.Slack%40msdh.ms.gov%7C384eb2007b4d4e81bd4708dec0e2af50%7C559042dc8bf04d869fc0fbf4c7503c79%7C0%7C0%7C639160277000514806%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=0DM4cwYyXCMG%2F07AEA2nRjGXEFJ73mMe%2FezgpPUQh0c%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.gwu.edu%2Finformal-bidquote-solicitation-procedure&data=05%7C02%7CPatricia.Slack%40msdh.ms.gov%7C384eb2007b4d4e81bd4708dec0e2af50%7C559042dc8bf04d869fc0fbf4c7503c79%7C0%7C0%7C639160277000539789%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=4C1aOxcbY7ObDtjpjMDcgMJP%2FkVgZXLi1z2Sg4R2Veo%3D&reserved=0
• Emergency Situation: [Insert specific emergency, disaster, or critical health/safety reason] necessitates an expedited procurement timeline.
4.0 DETERMINATION
I have determined that a [Insert Number]-day response time provides a reasonable opportunity for potential offerors to prepare and submit competitive proposals, balances the need for robust competition against the Government's schedule requirements, and complies with applicable procurement regulations.
5.0 APPROVAL
File details come from the government source that posted it. Updated .