Memo For File for Prior Notice Impractial.pdf

This is a Memorandum for File issued by the Oregon Military Department's Financial Administration Division regarding Invitation to Bid (ITB) #S-24800-00007924 for HVAC repair services at Building 243 at Kingsley Field. The memorandum documents the agency's decision to shorten the protest period for the award notification from the standard seven calendar days to four calendar days due to unusual time constraints associated with the end of the Oregon Military Department's fiscal year on September 30, 2023, when funds must be obligated. The new protest deadline was established as Thursday, September 28, 2023. This action was taken under the authority of Oregon Administrative Rule 137-049-0395(4), which permits such modifications when standard timeframes are deemed impractical.

The memorandum was signed by Adam L. Giblin, Chief Financial Officer of the Oregon Military Department, on September 25, 2023. The shortened protest period reflects budgetary pressures and the necessity to obligate funds before the fiscal year close, a constraint that qualified as an exceptional circumstance under state procurement regulations. No additional details regarding the HVAC repair project scope, cost, or technical specifications are included in this file, as it serves solely to document the procedural modification to the protest timeline for this specific solicitation.