MEETING MINUTES- Pre-Proposal Meeting Agenda with Q-A.pdf
PDF 141 KB Posted
- Solicitation number
- S-25700-00003668
- Issued by
- Klamath County, Oregon
About this file
The document provided contains the meeting minutes from a pre-proposal conference for two concurrent solicitations issued by the Oregon State Police. The first solicitation, OregonBuys Bid # S-25700-00003668, is for the repair and upgrade of the current vessel, while the second solicitation, OregonBuys Bid # S-25700-00003670, is for the purchase of a new vessel and the use of the current vessel as a trade-in. The purpose of the meeting was to provide an overview of the project, discuss the proposal requirements, and address any questions from the attendees, which included representatives from various marine service providers.
The project is focused on the Agency's ocean water patrol vessel, which is primarily used for fisheries enforcement. The proposed budget for the project is $800,000, plus the trade-in value of the current vessel, which is estimated to be between $350,000 and $375,000. The agency noted that the current vessel's engines have approximately 3,449 and 3,510 hours of use, and there are no restrictions on the length of the new vessel. The agency also emphasized that the busy season for the vessel is from May through September, and that the vessel can be out of service for the required refit without a specified time cap.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| S-25700-00003668 RFPAttD.doc | DOC document | |
| S-25700-00003668 RFPAttB.doc | DOC document | |
| S-25700-00003668 Repair- frml RFP - Corrected.doc | DOC document | |
| S-25700-00003668 RFPAttC.doc | DOC document | |
| 23PW05 - Project Drawings.pdf | ||
| S-25700-00003668 RFPAttA Repair- ContractForServices.DOC | DOC document | |
| S-25700-00003668 RFPAttG.doc | DOC document | |
| S-25700-00003668 RFPAttH Guardian Survey.pdf | ||
| S-25700-00003668 RFPAttF.doc | DOC document | |
| S-25700-00003668 RFPAttE- Price Proposal Form.docx | DOCX document |
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Text version
MEETING MINUTES FROM PRE- PROPROSAL CONFERENCE
PROJECT: REPAIR AND UPGRADE OF CURRENT VESSEL OR
PURCHASE OF NEW VESSEL AND USE CURRENT VESSEL FOR TRADE-IN
VALUE
PROJECT NUMBER: OREGONBUYS BID # S-25700-00003668 AND
OREGONBUYS BID # S-25700-00003670
OWNER: OREGON STATE POLICE
3565 TRELSTAD AVE SE, SALEM, OR 97317
DATE/TIME: AUGUST 3, 2022, AT 12:00PM (PST)
PURPOSE: MANDATORY PRE-PROPROSAL CONFERENCE
RECORD OF VENDOR ATTENDEES: Vender attendees present listed by Company name. Record of Attendees sign in sheet on file.
1. Little Hoquiam Shipyard
2. Matheson Marine
3. Sea Captain Mobile Marine
4. Snow & Company
5. Port of Toledo
RECORD OF OWNER REPRESENTATIVE ATTENDEES:
1. Captain Casey Thomas
2. Lieutenant Ryan Howell
3. Sergeant Heather VanMeter
4. Enrique Rodriguez, Procurement & Contracts
COPY OF
PRE-PROPOSAL CONFERENCE AGENDA
REGARDING
OregonBuys Bid # S-25700-00003668 - Repair and upgrade of current vessel and OregonBuys Bid # S-25700- 00003670 - Purchase of new vessel and use current vessel for trade-in value
Location: Initially meet at Oregon State Police Office on 52 NE 73rd St, Newport, OR 97365
A. INTRODUCTIONS
B. SIGN-IN SHEET- REMINDER
C. HANDLING QUESTIONS DURING PRE-PROPOSAL CONFERENCE
1. Must be asked in writing. Pencils and cards will be handed out.
D. PROJECT DESCRIPTION & SCOPES OF WORK
1. Address the two concurrently running solicitations and their respective scopes of work.
E. RFP PROCESS REVIEW
F. COMPLETION TIME EXPECTATIONS
G. PROPOSAL REQUIREMENTS
1. Executive Summary
2. Administrative Proposal
3. Technical Proposal
4. Key Persons and their Resumes
5. Project Implementation Plan
6. Work Samples
7. Disclosure Exemption Affidavit (Attachment B)
8. Proposer Information and Certification Sheet (Attachment C)
9. Three (3) References (Attachment D)
10. Price Proposal (Attachment E)
11. COBID Certification / Outreach Plan (Attachment F)
12. Responsibility Inquiry (Attachment G)
H. DRIVE IN OWN VEHICLES TO GUARDIAN FOR GUIDED TOUR
SUMMARY STATEMENT:
Pre-Proposal Conference Agenda was followed in order. Special attention was given to Section G.
Proposal Requirements. Emphasis was given that Proposers follow these requirements. Clarification was given that the level of involvedness and thoroughness on the numbers #1 to #6 is dependent on the want and effort of the Proposer. The level of thoroughness has impact on how information is evaluated.
QUESTIONS AND ANSWERS FROM MEETING:
1. Completion time expectation?
a. All work and delivery needs to happen no later than June 30, 2025.
2. What is the estimated value of the Guardian?
a. Per 2021 Survey information the value between $350,000 to $375,000.
3. What is the estimated budget for the project?
a. Budget is $800,000 plus the value that can be collected from the Guardian as a trade in.
b. Comment made was that the Guardian could be parted out, such as the engines so that even in a refurbish situation some trade in value could be achieved.
4. Could more money be appropriated for the project?
a. Currently, the budget is the extend of our ability to spend. Additional funds is a possibility but would require an extensive request process with no guarantee of increase.
5. What are the hours on the Guardian’s engines?
a. Port side- 3449 hours
b. Starboard side- 3510 hours
6. On a new vessel, can it be longer?
a. There are no restrictions with this vessel being longer. The listed length is reflective of the current vessel and is listed as starting point.
7. How long can the boat be out of service for refit?
a. There is no cap on time.
8. What time is the busy time (period) for this vessel?
a. May through September is our busy time.
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