Med_Maint_RFI_03 Dec_21 .pdf

CUI//SP‐ SSEL

REQUEST FOR INFORMATION

Defense Health Agency

Medical Device/Medical Device Systems

Maintenance and Repair Services

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY: This is not a Solicitation (i.e., a

Request for Proposal, Request for Quotation, or Invitation for Bids) or an indication that the

Government will contract for the services contained in this RFI. This RFI is part of a

Government market research effort to determine the scope of industry capabilities and interest and will be treated as information only. In accordance with Federal Acquisition Regulation

(FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the

Government to form a binding contract. Responses to this RFI are strictly voluntary and the

Government will not pay respondents for information provided in response to this RFI.

Responses to this RFI will not be returned and respondents will not be notified of the results of the review. If a competitive solicitation is issued, it will be announced on the System for Award

Management (SAM) website under Contract Opportunities (https://sam.gov/) at a later date, and all interested parties must respond to that Solicitation announcement separately from any response to this RFI. This RFI does not restrict the Government's acquisition approach on a future Solicitation.

RESPONSES: Respondents to this RFI are to describe their interest and ability to perform the requirements summarized below in the description of the requirement. Responses are to contain

(1) company name, (2) CAGE code, (3) mailing address, and (4) primary point of contact information, to include telephone number and email address. Responses should be formatted as either MS Word (.doc) or Adobe Portable Document Format (.pdf) and should be limited to a maximum of ten pages. Proprietary/competition sensitive information (appropriately marked) will be protected from disclosure to the greatest extent practical; however, it is preferred that respondents do not provide proprietary or otherwise restricted responses. No faxes, courier delivered, or telephone inquiries/submissions will be accepted.

Responses should be submitted to Mr. David D. Robledo, Contracting Officer at david.d.robledo.civ@mail.mil and Mr. Delbert Spriggs, Contract Specialist, at delbert.d.spriggs2.civ@mail.mil.

PROJECT INFORMATION:

The United States Army Health Care Activity, Health Readiness Contracting Office (HRCO) intends to solicit and award a stand-alone contract for non-personal, medical device/medical device equipment systems (MDE/S/MDS) maintenance and repair services in support of the Defense Health Agency comprised of U.S. Army, Air Force, and Navy medical services.

Controlled by: USAHCA

Controlled by: HRCO

CUI Category: PROCURE

Limited Dissemination Control: FED ONLY

POC: David D. Robledo, (210) 797-2314 https://sam.gov/ mailto:david.d.robledo.civ@mail.mil mailto:%20delbert.d.spriggs2.civ@mail.mil.

mailto:%20delbert.d.spriggs2.civ@mail.mil.

The Defense Health Agency seeks a high level maintenance enterprise solution to streamline and integrate the processes for efficient, expedient, and cost-effective MDE/S/MDS maintenance and repair services.

Medical Devices Equipment/Systems (MDE/S/MDS) consist of devices used in the medical diagnosis, therapy, and treatment of injury or disease including dental, aeromedical evacuation, Home Station Medical Response, and veterinary items. MDE/S/MDS extends to commercial off-the-shelf equipment and device systems approved by the Food and Drug Administration used primarily in Medical Treatment Facilities to provide patient care. Lastly, MDE/S/MDS also refers to maintenance of significant instruments, apparatus, implements, machine, contrivance, implants, in vitro reagent, or other similar or related articles, including a component part or accessory; and, software directly connected to the MDE/S/MDS that when inoperative or outdated diminishes the MDE/S/MDS to a low level or inoperative condition.

See the attached DRAFT Performance Work Statement for a complete description of this requirement.

HISTORICAL WORKLOAD ESTIMATES: The workload estimates are historical estimates

ONLY. The Government does NOT guarantee the same or similar workload under any resultant contract.

PLACE OF PERFORMANCE: Throughout the Continental United States and Hawaii. Please see exhibits C, D and E for a complete listing.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM: 811219, Other Electronic and Precision Equipment Repair and Maintenance.

QUESTIONS FOR INDUSTRY: The Government desires that respondents offer their experience and recommendations on the following questions related to an enterprise solution to streamline and integrate the processes for efficient, expedient, and cost-effective

MDE/S/MDS maintenance and repair services.

1. What is the name and address of your business?

2. Identify a responsible point of contact who can be contacted regarding your response, their phone number and email address.

3. Is your firm a large business, small business, certified 8(a) small business, certified HUBZone business, woman-owned small business or Service Disabled veteran owned concern? (Specify all that apply).

4. What is your company’s North American Industry Classification System (NAICS) code for this requirement? What NAICS code would you anticipate for a requirement for services necessary to meet the Government’s objective?

5. Describe your labor categories and the qualifications required to staff the maintenance and repair technician positions.

5. Do you anticipate a challenge recruiting any of the labor categories (i.e., maintenance and repair technician positions by level) or locations required to staff the effort? If yes, identify the labor categories and locations that may be a challenge to recruit personnel and provide your rationale and a mitigation strategy.

6. What innovative approaches are used by your company to recruit and retain contract personnel?

7. Describe your staffing strategy to recruit and hire for hard- to-fill positions.

8. Would you be proposing on this project as a sole contractor, prime contractor with subcontractor(s), prime contractor with team member subcontractor(s), and/or joint venture? If you have a proposed a joint venture, identify to the extent possible, your team members, identify the business size of your team members or joint venture firms. If a teaming arrangement is planned, give details to the extent practicable on how the team likely will be composed. See

FAR subpart 9.6 for Government policy on teaming arrangements, as well as 8(a) Program regulations described in 13 CFR 124.513.

9. Provide at least 3 examples of similar or comparable projects in terms of scope, size and complexity for which you were the prime contractor, joint venture partner or first tier subcontractor responsible for the medical equipment repair and maintenance operations.

Identify the scope of your contractual responsible, the location, client, and size of the project in terms of labor cost and equipment managed.

10. What type of pricing structure would best meet the Government’s objective, e.g., fixed price hourly rate? Should incentives be considered and if yes, identify the proposed incentives.

11. Should the Government publish a formal solicitation, do you anticipate any challenges preparing a competitive price proposal to provide services based on some or all of the characteristics described above? Do you anticipate any perceived barriers to competition? If so, please specify.

12. After receipt of Request for Proposal, what do you consider to be an acceptable timeframe

(i.e., 30 days, 45 days, etc.) for you to prepare and submit your proposal to the Government?

13. Do you recommend a transition period prior to start of performance? If so, how many days?

Describe what tasks you will have to perform during the transition period, i.e., recruitment and hiring of personnel, obtaining security clearance, etc.

14. Do you have any comments on the requirements described above? If so, please specify.