Med Dental House Med Vac SOW revised 2 .docx

STATEMENT OF WORK

Medical Gas System Preventive Maintenance New Jersey Healthcare System

Background:

The New Jersey Healthcare System at Lyons and East Orange campuses has a requirement for preventive maintenance on their medical gas systems. We are currently seeking a full service and preventative maintenance contract for both campuses. The contractor must perform quarterly preventative maintenance (PM) services on each piece of equipment outlined in this scope of work.

Scope:

The contractor must provide all labor, materials, and equipment necessary for a full preventive maintenance program. PM must include quarterly inspection and testing of the equipment. It must also include evaluation of the medical gas system in accordance with VHA Directive 7515(1) – Medical Gas and Vacuum Systems, NFPA 99 – Healthcare Facilities Code and the terms within this statement of work.

The contractor must evaluate existing medical/dental compressed air and medical vacuum systems, terminal performance, compressor or source configuration, valves, gauges, warning systems and alarms, back-up systems, vents, and contamination for compliance with current NFPA 99 – Healthcare Facilities Code specification and requirements.

Contractor employees must be ASSE 6040 certified to perform maintenance and ASSE 6030 certified for inspection and testing. Minor repairs must be made while on station more difficult repairs or those needing additional parts a quote will be provided for those deficiencies.

Medical Air & Vacuum Systems: All systems must be serviced Quarterly. PM must include services to replace any parts per the Manufacturers recommended intervals. At completion of Service, a report must be sent to the respective COR. These parts are required to complete the preventive maintenance service are contained within the section “Parts List for East Orange Equipment” and “Parts List for Lyons Equipment”. The used parts will be disposed of by the vendor.

Repair Procedures: Any repairs beyond the SOW PM procedures must be quoted first before any repair work can be approved through the Contracting Officer for completion.

Equipment List:

EAST ORANGE

LYONS CAMPUS

Chemtron Medical air System

Parts List for East Orange Equipment:

Sullair Hitachi Screw Compressor for Medical Air

EO

Parts List for Lyons Campus:

Reports:

The contractor will provide a copy of service report to the COR. The report will include a list of all preventive maintenance checks completed, as well as, identified problems and/or deficiencies found. The contractor will provide two inspection reports to the COR following completion of evaluation. The inspection documents will include, as a minimum, test parameters consisting of terminal performance, valve testing, cross connections, alarm testing, leak detection, equipment evaluation, contaminant, particulate and dewpoint testing. The service reports must be signed by both the service provider and the COR at completion of work. An electronic version of same must be sent to the COR.

Period of Performance:

The period of performance shall be one year from date of award with provision for four (4) option years. Performance shall exclude federal holidays. Federal Holidays observed by the Federal Government are:

- New Year’s Day

- Martin Luther King’s Birthday

- President’s Day

- Memorial Day

- Juneteenth

- Independence Day

- Labor Day

- Columbus Day

- Veteran’s Day

- Thanksgiving Day

- Christmas Day The contractor will provide quarterly services in July, October, January, and April.

All work must be performed Monday through Friday during the hours of 8:00 AM to 4:30 PM; Emergency services shall be as scheduled and approved by the Contracting Officer. No work shall be performed on Saturdays, Sundays, and Holidays unless otherwise stated, scheduled with the COR and approved by the Contracting Officer.

Place of Performance:

1) VA New Jersey Healthcare System East Orange Department of Veterans Affairs 385 Tremont Avenue East Orange Campus, NJ 07018-1095

2) VA New Jersey Healthcare System Lyons VA Medical Center 151 Knollcroft Road Lyons NJ 07939