Meals-Ready-To-Eat - Amendment 2 - Questions & Responses - approved.pdf

AMENDMENT TWO

TO THE INVITATION FOR BIDS

DATE: JANUARY 19, 2024

eMMA NUMBER: BPM041573/001IT821430

OFFICE OF STATE PROCUREMENT

SOLICITATION TITLE: STATEWIDE MEALS-READY-TO-EAT

This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the BID package. COMAR 21.05.02.08 requires all Amendments issued to be acknowledged.

Issued by:

State of Maryland

Department of General Services

Office of Procurement and Logistics

301 W. Preston Street - Suite M-4

Baltimore, Maryland 21201

Tierra Ali-Said

Tierra Ali-Said

DGS Procurement Officer

Acknowledgment Date

Company Name

AMENDMENT TWO TO THE INVITATION FOR BIDS

EMMA NUMBER: BPM041573/001IT821430

January 19, 2024

Amendment Two – Meals-Ready-To-Eat

SOLICITATION TITLE: STATEWIDE MEALS-READY-TO-EAT

Responses to Questions submitted:

QUESTION #1 – What are the delivery expectations in terms of timeline once an order is placed?

RESPONSE #1 – As per Section C – Specifications – Number 3 – Delivery shall be made as expeditiously as possible within twenty-four (24) hours of notification from the State or using authorities to any of the regions.

QUESTION #2 – How many individual MREs are you qualifying in your “Box” unit of measure?

RESPONSE #2 – Provide pricing for one MRE, as one unit of measure.

QUESTION #3 – Would quoting on the separated Breakfast, Lunch, and Dinner lines with an MOQ make sense?

RESPONSE #3 – All pricing requirements and pricing options are based upon the Bidder’s discretion and ability to provide competitive pricing.

QUESTION #4 – Will like to know who the previous and current vendors are.

RESPONSE #4 – Currently, there are no vendors who provide this service commodity and there is no current Contract. According to our records, a previous vendor was listed as and a previous

Contract

QUESTION #5 – How much is the contract for?

RESPONSE #5 – This Question is not clear. This question can be interpreted as inquiring about the previous Contract’s value or the potential Contract’s value.

QUESTION # 6 – Following the last sentence on page 6 of the solicitation, it is unclear whether the prices quoted should be valid for 90 or 120 days. For how long do the prices quoted shall be valid?

RESPONSE # 6 – This sentence was further clarified via Amendment No. 1 of the Invitation for

Bid.

QUESTION # 7 – The price list is asking for 50 cases of an item or 25 boxes, does that mean each?

RESPONSE # 7 – Pricing will be evaluated for one MRE, as one unit of measure.

QUESTION # 8 – If not, can you tell how many of each in a case or box?

Amendment Two – Meals-Ready-To-Eat

RESPONSE # 8 – Case = one (1) MRE, Box = one (1) MRE. The price list to provide pricing on each MRE will be further defined in the next Round of this Solicitation.

QUESTION # 9 – Would you like me to create the suggested menu, or are there defined requirements?

RESPONSE # 9 – Please refer to Section C Specifications, # 2 of the Invitation for Bids. Prices provided on product specifications of the meal descriptions or equivalent will be accepted.

QUESTION # 10 – Do you know if the references are required to be personal or business?

RESPONSE # 10 – Section A, Letter H, Number 2, states “References are to be submitted as an attachment with your bid on eMaryland Marketplace Advantage (eMMA). The Vendor shall supply this information by filling out and returning Attachment S – Vendor Company Profile with their bid response.”

QUESTION # 11 – Please explain how I should calculate this cost.

RESPONSE # 11 – The Department of General Services cannot assist with Vendor pricing.

- End of Amendment Number Two -