ME. ST. AQU Brochure 2008.pdf

This is a 2008 procurement document from the Maine Department of Transportation requesting bids for 2,347 wood sign posts to be distributed across five regional facilities located in Scarborough, Augusta, Dixfield, Bangor, and Caribou. The procurement encompasses ten line items of rectangular, straight, and sound timber posts in dimensions ranging from 4"x4"x14' to 6"x6"x20', manufactured from live native spruce, hemlock, cedar, or Douglas Fir, sawn true and planed on all four sides with dimensional tolerances of one inch in length and one-quarter inch in width or thickness. Certain post sizes require drilled breakaway holes perpendicular to traffic at specified heights to meet safety standards. Regional distribution quantities vary by facility and post size, with Augusta requiring the largest single allocation of 795 posts for the 4"x6"x14' size. Bids were due electronically on April 18, 2008, to the Division of Purchases at the State Office Building in Augusta, Maine.

Awards will be made to the lowest responsible bidder offering best value, with evaluation criteria including service quality, supply conformity, delivery date, and ultimate cost. Bidders must submit separate unit prices for each line item and specify payment terms and cash discounts; discounts under 20 days are not considered in award determinations due to standard accounting procedures. All transportation charges must be prepaid unless otherwise specified. In cases of tie bids, preference is given to in-state bidders or those offering commodities produced or manufactured in Maine. When pressure-treated wood is specified, posts must be Yellow Pine Number 2 or better treated with .40 CCA, D4 S, conforming to AWPA Standard P-5 or Federal Standard TT-W-550. The State is exempt from Federal and State sales taxes, and no contract may be assigned, sublet, or transferred without written consent from the Director.