MDVA_2025_NORTH_SPRING_CONFERENCE.pdf
PDF 23 KB Posted
- Attached to
- MDVA 2025 NORTH SPRING CONFERENCE
- Solicitation number
- 2000016564
- Issued by
- Big Stone County, Minnesota
About this file
This is a Request for Bids (RFB) issued by the Minnesota Department of Veterans Affairs for hosting their North Spring Conference to be held March 3-6, 2025. The RFB seeks a facility within a 10-mile radius of Bemidji Regional Airport to accommodate approximately 120-130 attendees. Questions are due by January 6, 2025 at 2:00 PM Central Time and must be submitted in writing to Jennifer Brau. The bid submission deadline is January 9, 2025 at 12:00 PM, and all responses must be submitted electronically through the SWIFT portal. The contract will include lodging rooms and meals for attendees.
The pricing must be submitted through a Price Schedule (Exhibit D) and prices offered will remain firm regardless if attendance falls below the estimated numbers. No minimum number of lodging rooms or meals is guaranteed by the State. The facility must be clean and well-maintained. Bidders must be registered in the SWIFT system either as a bidder or supplier to participate. The RFB documentation includes the Conference Request for Proposals, Conference Sample Contract and Exhibits, Attachments, and Exhibit D Price Schedule.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| conf_alprfb_samplecontract_exhibits.docx | DOCX document | |
| conference_alprfb_priceschedule_North_2025.xlsx | XLSX spreadsheet | |
| conference_alprfb_North_2025.pdf | ||
| Tentative_Agenda_North_Conf_2025.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Event Description The purpose of this Solicitation is to establish a Contract for the State of Minnesota Department of Veterans Affairs, North Spring Conference to be held on March 3-6, 2025, for approximately 120 to 130 attendees. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices offered on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
The State of Minnesota reserves the right to hold this conference in a facility that is clean, well maintained and located within a ten (10) mile radius of Bemidji Regional Airport, 3824 Moberg Dr NW, Bemidji, MN 56601.
If a geographic area for the conference is defined, distance will be measured using Google Maps™.
The deadline for submitting questions is January 6, 2025 at 2:00 PM Central Time. Questions my be submitted in writing to Jennifer Brau at Jennifer.Brau@state.mn.us.
Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: 651-201-8100, Option #1, then Option #1 again.
General Comments
- **ATTENTION RESPONDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all RFB Documentation.
DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. Conference Request for Proposals (RFB)
2. Conference Sample Contract and Exhibits
3. Attachments
4. Exhibit D Price Schedule
Event Details
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Brau,Jennifer H Phone: 651/757-1566
Email: jennifer.brau@state.mn.us
Event ID Format Type Page H7501-2000016564 Sell RFx 1 Event Round Version 1 1 Event Name
MDVA 2025 NORTH SPRING CONFERENCE
Start Time Finish Time 12/31/2024 10:40:00 01/09/2025 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Brau,Jennifer H Phone: 651/757-1566
Email: jennifer.brau@state.mn.us
Event ID Format Type Page H7501-2000016564 Sell RFx 2 Event Round Version 1 1 Event Name
MDVA 2025 NORTH SPRING CONFERENCE
Start Time Finish Time 12/31/2024 10:40:00 01/09/2025 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Brau,Jennifer H Phone: 651/757-1566
Email: jennifer.brau@state.mn.us
Event ID Format Type Page H7501-2000016564 Sell RFx 3 Event Round Version 1 1 Event Name
MDVA 2025 NORTH SPRING CONFERENCE
Start Time Finish Time 12/31/2024 10:40:00 01/09/2025 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MN DEPT OF VETERANS AFFAIRS
1ST FL W VETERANS SVCS BLDG
20 W 12TH ST
ST PAUL MN 55155-2538
United States
Quantity: 1 Due Date: 01/13/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Brau,Jennifer H Phone: 651/757-1566
Email: jennifer.brau@state.mn.us
Event ID Format Type Page H7501-2000016564 Sell RFx 4 Event Round Version 1 1 Event Name
MDVA 2025 NORTH SPRING CONFERENCE
Start Time Finish Time 12/31/2024 10:40:00 01/09/2025 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Brau,Jennifer H Phone: 651/757-1566
Email: jennifer.brau@state.mn.us
Event ID Format Type Page H7501-2000016564 Sell RFx 5 Event Round Version 1 1 Event Name
MDVA 2025 NORTH SPRING CONFERENCE
Start Time Finish Time 12/31/2024 10:40:00 01/09/2025 12:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .