MDSP_W00P5600341_Motorola_APX__8000___8500_Radios_-_PORFP.pdf

Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information

PORFP Number:

(ADPICS PO Number)

W00P5600341

PORFP Type: Fixed Price

Functional Area/s (FA) for this

PORFP:

Check the applicable FA or FA combination for this PORFP. Check all that apply:

FA I (Two-Way Radio Equipment) FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test Equipment and

Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

For detailed descriptions of each FA under the Radio Communications Master Contract 2018, see “Functional Areas” under “quick links” on the Radio Communications Master Contract 2018 website.

Designated Small Business Reserve? (SBR):

No

Minority Business Enterprise (MBE) Goal for FA IV Below:

0%

PORFP Issue Date:

(mm/dd/yyyy)

09/12/2024 Proposal Due Date/Time: 09/23/2024

Place of Performance: Maryland Department of State Police 7745 Washington Blvd Jessup, MD, 20794

Special Instructions:

BID SUBMISSION INSTRUCTIONS

This solicitation is designated and offered only for Master Contractors under Statewide Contract 060B7400088 (Radio Communications 2018 Master Contract) for the Manufacturer MOTOROLA using Functional Area I.

https://doit.maryland.gov/contracts/Pages/RadioCommunications.aspx

Awarded vendor must be registered and in "Good Standing" with the State of Maryland.

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e- Procurement system emma.maryland.gov. Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under Vendor Instructions.

INSTRUCTIONS FOR DELIVERY

Instructions for Delivery, See Section 2 & 3 for delivery address:

Receiving hours are M-F (excluding holidays) 08:00 AM – 03:00 PM.

Loading dock & forklift equipped.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 4. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-J.-Mercury- Affidavit.pdf

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Contractor shall provide both FEIN and PO Number (from issued PO packet) on invoice. Contractor shall provide PO Number on ALL packing slips.

Additional invoicing instructions will be provided with the issued purchase order packet.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Department of State Police / Procurement Division

Agency POC Name: Julia Barrett Agency POC Phone Number:

410-379-9443

Agency POC Email Address: julia.barrett@maryland.gov Agency POC Fax: 410-799-0076

Agency POC Mailing Address: Same as above

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name: Gary Davis Agency On-site Phone Number:

410-799-3466

Agency On-site Email Address: gary.davis@maryland.gov Agency On-site Fax: Same as above

Agency On-site Address: Same as above

Section 4 – Scope of Work

FA I – Two-Way Radio Equipment

List Required Two-Way Radio Equipment, and Model Number/s Quantity

1. APX™ 8000 All Band Portable Model 3.5 Radio

a) Item No. H91TGD9PW7AN

2. APX™ 8500 All Band HP Mobile Radio

a) Item No. M37TXS9PW1AN

3. Shipping and Handling to Jessup, MD 20794 (if applicable)

1. 75

2. 60

3. 2

Due Date for Delivery: 06/30/2025

FA II – Communications Consoles and Associated Equipment

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

N/A

Due Date for Delivery:

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies

List Required Installation, Repair & Preventative Maintenance Services

List deliverables

N/A

Due Date for Delivery:

FA IV – Installation, Repair and Preventative Maintenance Services

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

N/A

Est. Work Start Date:

Est. Work End Date:

Minority Business Enterprise (MBE) Goal for FA IV: N/A

Section 5 – Evaluation Criteria – Technical Proposal

1. The award will be made to a responsible and responsive vendor whose bid is determined to be the most advantageous to the Maryland Department of State Police.

2. Conformance to Scope of Work.

3. Ability to meet Delivery Due Date.

Basis for Award Recommendation The agency Point of Contact (POC) listed in Section 2 will recommend award to a responsive and responsible Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors above. The agency POC will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.