MDC24233_May_12_25_solicitation_doc.pdf
PDF 30 KB Posted
- Attached to
- Service Award Gifts
- Solicitation number
- MDC24233
- Issued by
- Clark County, Jefferson City, Missouri
About this file
This is an Invitation for Bid (IFB) MDC24233 issued by the Missouri Department of Conservation (MDC) for Service Award Gifts, seeking vendors to provide a comprehensive range of employee recognition items. The solicitation covers service award pins and charms with synthetic stones for milestones from 10 to 40 years, including materials like pearl, golden topaz, sapphire, emerald, and ruby. Additionally, the bid includes branded merchandise such as Yeti tumblers, Kenneth Cole and Carhartt computer bags and tool totes, waterproof binoculars, and silicone strap wristwatches for men and women. Vendors must submit product samples for evaluation, with the solicitation period running from May 10, 2024, to May 24, 2024, at 7:00 PM GMT. Bids are to be submitted electronically through the MissouriBUYS system, with delivery terms set as Free on Board Destination and payment terms of Net 45 Days.
The solicitation includes 41 line items with flexible ordering based on departmental needs, requiring unit pricing for each item. Vendors must provide pricing for the initial contract term and two potential renewal periods, including one-time setup fees and logo customization options. The bid does not specify set-asides for disadvantaged or minority-owned businesses, and no incumbent vendor information is provided. The total estimated contract value is not disclosed, and no specific funding sources are mentioned. Evaluation criteria will focus on responsiveness, product quality, and lowest total bid price. Vendors are required to complete Exhibit A and other applicable exhibits, demonstrating the comprehensive nature of the procurement that demands detailed pricing and the ability to provide high-quality service award gift items meeting specific brand and quality specifications.
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Text version
Solicitation Number: MDC24233
Service Award Gifts
Invitation for Bid (IFB)
MDC - Dept of Conservation
Page:2
General Header Information
MDC24233
No. MDC24233 Title: Service Award Gifts Start Date: May 10, 2024 at 7:00:00 PM GMT End Date: May 24, 2024 at 7:00:00 PM GMT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Service Award Gifts for employees of the Missouri Department of
Conservation. As part of the evaluation, vendors are required to provide the following samples:
a.Silicone Strap Wristwatches b.Waterproof Binoculars c.Yeti 30 Ounce Rambler Tumbler d.Kenneth Cole Nylon Computer Tote e.Carhartt Signature Computer Messenger Bag f.Carhartt Signature Utility Tool Tote g.Kenneth Cole Leather Computer Tote h.Kenneth Cole Leather Computer Messenger Bag i.Kenneth Cole 20” 4-Wheeled Expandable Upright Luggage j.Luxe 24” Hardside 4-Wheeled Spinner Luggage
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: MDC - Dept of Conservation
Lisa Larivee PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 lisa.larivee@mdc.mo.gov
Contact Details: If you have any questions, please contact:
Lisa Larivee PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 lisa.larivee@mdc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
MDC24233
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
This bid does not have any documents.
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:5
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Pin - 10 years - Synthetic
Pearl each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin - 10 years - Synthetic Pearl
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Charm/Pendant - 10 years
- Synthetic Pearl each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant - 10 years - Synthetic Pearl
Description: Charm/Pendant
3 Pin - 15 years - Synthetic
Golden Topaz each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin - 15 years - Synthetic Golden Topaz
Description: Pin
4 Charm/Pendant - 15 years
- Synthetic Golden Topaz each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant - 15 years - Synthetic Golden Topaz
5 Pin - 20 years - Synthetic
Sapphire each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin - 20 years - Synthetic Sapphire
6 Charm/Pendant - 20 years
- Synthetic Sapphire each 0
Page:6
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant - 20 years - Synthetic Sapphire
7 Pin - 25 years - Synthetic
Emerald each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin - 25 years - Synthetic Emerald
8 Charm/Pendant - 25 years
- Synthetic Emerald each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant - 25 years - Synthetic Emerald
9 Pin - 30 years - Synthetic
Ruby each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin - 30 years - Synthetic Ruby
10 Charm/Pendant - 30 years
- Synthetic Ruby each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant - 30 years - Synthetic Ruby
11 Pin - 35 years - .01 1/2
Carat Full Cut Diamond each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin - 35 years - .01 1/2 Carat Full Cut Diamond
Page:7
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
12 Charm/Pendant - 35 years
- .01 1/2 Carat Full Cut
Diamond each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant - 35 years - .01 1/2 Carat Full Cut Diamond
13 Pin - 40 years - .04 Carat
Full Cut Diamond each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin - 40 years - .04 Carat Full Cut Diamond
14 Charm/Pendant - 40 years
- .04 Carat Full Cut
Diamond each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant - 40 years - .04 Carat Full Cut Diamond
15 Pin – Commissioner .04
Carat Full Cut Diamond each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Pin – Commissioner .04 Carat Full Cut Diamond
16 Charm/Pendant –
Commissioner .04 Carat
Full Cut Diamond each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Charm/Pendant – Commissioner .04 Carat Full Cut Diamond
17 One-Time Set-Up Fee each 0
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for One-Time Set-Up Fee
18 Stainless Steel Wristwatch
– Men’s each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Stainless Steel Wristwatch – Men’s
Description: Men's wristwatch
19 Stainless Steel Wristwatch
– Women’s each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Stainless Steel Wristwatch – Women’s
Description: Women's Wristwatch
20 Silicone Strap Wristwatch
– Men’s each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Silicone Strap Wristwatch – Men’s
Description: Men's Wristwatch
21 Silicone Strap Wristwatch
– Women’s each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Silicone Strap Wristwatch – Women’s
Description: Women's Wristwatch
22 One-Time Set-Up Fee each 0
23 Wristwatch Engraving Fee each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Wristwatch Engraving Fee
Description: each = per character
24 Single Color Logo each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Single Color Logo
25 Full Color Logo each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Full Color Logo
26 Waterproof Binoculars each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Waterproof Binoculars
Description: Binoculars
27 One-Time Set-Up Fee each 0
28 Yeti 30 Ounce Rambler
Tumbler each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Yeti 30 Ounce Rambler Tumbler
Description: Tumbler
Manufacturer Name: Yeti
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
29 One-Time Set-Up Fee each 0
30 Kenneth Cole Nylon
Computer Tote each 0
Page:10
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Kenneth Cole Nylon Computer Tote
Description:
Manufacturer Name: Kenneth Cole
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
31 Carhartt Signature
Computer Messenger Bag each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Carhartt Signature Computer Messenger Bag
Description: Messenger Bag
Manufacturer Name: Carhartt
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
32 Carhartt Signature Utility
Tool Tote each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Carhartt Signature Utility Tool Tote
Description: Tool Bag
Manufacturer Name: Carhartt
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
33 One-Time Set-Up Fee each 0
34 Kenneth Cole Leather
Computer Tote each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Kenneth Cole Leather Computer Tote
35 Kenneth Cole Leather
Computer Messenger Bag each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Kenneth Cole Leather Computer Messenger Bag
Description: Messenger Bag
36 One-Time Set-Up Fee each 0
Page:11
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
37 Kenneth Cole 20” 4-
Wheeled Expandable
Upright Luggage each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Kenneth Cole 20” 4-Wheeled Expandable Upright Luggage
Description: Suitcase
38 One-Time Set-Up Fee each 0
39 Luxe 24” Hardside 4-
Wheeled Spinner Luggage each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Luxe 24” Hardside 4-Wheeled Spinner Luggage
Description: Suitcase
40 One-Time Set-Up Fee each 0
41 Service Award Gifts Order
Packet each 0
Additional Item Fields
1. First Renewal Period: Maximum Price
2. Second Renewal Period: Maximum Price
Item Specification for Service Award Gifts Order Packet
Page:12
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