MDC23026_Jun_2_25_solicitation_doc.pdf
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- Solicitation number
- MDC23026
- Issued by
- Cole County, Jefferson City, Missouri
About this file
The document is an Invitation for Bid (IFB) MDC23026 issued by the Missouri Department of Conservation (MDC) for Conference Services for the Science Branch. The solicitation seeks comprehensive event and hospitality services, including single and double occupancy guest rooms, meeting and banquet room facilities, audio-visual equipment, and catering services. The bid period runs from August 3, 2022, to August 12, 2022, at 2:00 PM CDT, with a contract period extending from the date of award through March 15, 2023. The procurement covers various food service offerings such as continental breakfast, lunch, hors d'oeuvres, dinner, boxed lunch, and breaks, with each service category priced at a unit quantity of 1.00.
Vendors must submit their responses electronically through the MissouriBUYS system, completing and attaching all required exhibits, including Exhibit A through Exhibit F with pricing pages. The contract will be awarded to the lowest responsive and responsible bidder, with payment terms set at Net 45 Days and delivery terms specified as Free On Board Destination. The solicitation is open to all vendors without specific set-aside designations or restrictions on organizational types. No incumbent vendor information is provided, and there are no apparent limitations on bid submissions. The documents do not specify a total estimated contract value or budget range, nor do they mention requirements for disadvantaged enterprises or specific vendor qualifications beyond the ability to provide the requested conference services.
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Text version
Solicitation Number: MDC23026
Conference Services - Science Branch for the Department of
Conservation
Invitation for Bid (IFB)
MDC - Dept of Conservation
August 03, 2022 - August 12, 2022
Page:2
General Header Information
MDC23026
No. MDC23026 Title: Conference Services - Science Branch for the Department of
Conservation Start Date: August 03, 2022 at 1:45:00 PM CDT End Date: August 12, 2022 at 2:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Date of award through March 15, 2023 Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: MDC - Dept of Conservation
Matt Wiseman PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 x3559 Fax: 573-526-3976 Matt.Wiseman@mdc.mo.gov
Contact Details: If you have any questions, please contact:
Matt Wiseman PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 x3559 Fax: 573-526-3976 Matt.Wiseman@mdc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
MDC23026
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
MDC23026
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
IFB exhibits (e.g., Exhibit A through Exhibit F) including Pricing Pages.
Page:5
Documents:
IFB MDC23026 Science Branch Conference Services.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Single Occupancy Guest
Room each 1.00
Item Specification for Single Occupancy Guest Room
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Double Occupancy Guest
Room each 1.00
Item Specification for Double Occupancy Guest Room
3 Meeting Room including
Banquet Room each 1.00
Item Specification for Meeting Room including Banquet Room
4 Audio-Visual Equipment each 1.00
Item Specification for Audio-Visual Equipment
5 Continental Breakfast person 1.00
Item Specification for Continental Breakfast
6 Lunch person 1.00
Item Specification for Lunch
7 Hors d’oeuvres person 1.00
Item Specification for Hors d’oeuvres
8 Dinner person 1.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Dinner
9 Boxed Lunch person 1.00
Item Specification for Boxed Lunch
10 Breaks person 1.00
Item Specification for Breaks
Page:8
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