MDC23026_Jan_13_25_solicitation_doc.pdf
PDF 20 KB Posted
- Solicitation number
- MDC23026
- Issued by
- Cole County, Jefferson City, Missouri
About this file
This is an Invitation for Bid (IFB) document MDC23026 issued by the Missouri Department of Conservation (MDC) for Conference Services for their Science Branch. The bid period runs from August 3, 2022 through August 12, 2022. The contract period will run from date of award through March 15, 2023. The scope includes single and double occupancy guest rooms, meeting/banquet room facilities, audio-visual equipment, and various food service requirements including continental breakfast, lunch, dinner, boxed lunch, hors d'oeuvres, and breaks.
The bid utilizes a line-item pricing structure with 10 distinct categories being priced on a per unit or per person basis. The bid is open to all vendors and must be submitted through the MissouriBUYS system. Payment terms are set at Net 45 Days with Free On Board Destination delivery terms. Vendors are required to complete and submit Exhibit A and any other applicable exhibits with their bid response. The solicitation emphasizes that vendors are solely responsible for timely submission and should allow adequate time for any technical support that may be needed during the submission process.
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Text version
Solicitation Number: MDC23026
Conference Services - Science Branch for the Department of
Conservation
Invitation for Bid (IFB)
MDC - Dept of Conservation
August 03, 2022 - August 12, 2022
Page:2
General Header Information
MDC23026
No. MDC23026 Title: Conference Services - Science Branch for the Department of
Conservation Start Date: August 03, 2022 at 1:45:00 PM CDT End Date: August 12, 2022 at 2:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Date of award through March 15, 2023 Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: MDC - Dept of Conservation
Matt Wiseman PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 x3559 Fax: 573-526-3976 Matt.Wiseman@mdc.mo.gov
Contact Details: If you have any questions, please contact:
Matt Wiseman PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 x3559 Fax: 573-526-3976 Matt.Wiseman@mdc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
MDC23026
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
MDC23026
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
IFB exhibits (e.g., Exhibit A through Exhibit F) including Pricing Pages.
Page:5
Documents:
IFB MDC23026 Science Branch Conference Services.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Single Occupancy Guest
Room each 1.00
Item Specification for Single Occupancy Guest Room
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Double Occupancy Guest
Room each 1.00
Item Specification for Double Occupancy Guest Room
3 Meeting Room including
Banquet Room each 1.00
Item Specification for Meeting Room including Banquet Room
4 Audio-Visual Equipment each 1.00
Item Specification for Audio-Visual Equipment
5 Continental Breakfast person 1.00
Item Specification for Continental Breakfast
6 Lunch person 1.00
Item Specification for Lunch
7 Hors d’oeuvres person 1.00
Item Specification for Hors d’oeuvres
8 Dinner person 1.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Dinner
9 Boxed Lunch person 1.00
Item Specification for Boxed Lunch
10 Breaks person 1.00
Item Specification for Breaks
Page:8
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