MDC 0000000209SL RFQ.pdf

RFQ MDC0000000209SL

MISSOURI DEPARTMENT OF CONSERVATION

FACILITY SPECIFICATIONS AND QUOTATION FORM

for the Regional Resource Management Branch

RFQ No. MDC 0000000209SL

This document constitutes a Request for Quotation (RFQ), including prices, from qualified individuals and organizations to furnish 3,994 net rentable square feet of leased office space located in Elsberry, Missouri, and should be located within the following boundaries:

Within five (5) miles of Elsberry, MO

All questions regarding this Request for Quotation must be directed to:

Jessica Andres, Purchasing Manager

Missouri Department of Conservation

Telephone (573) 522-4115 ext. 3656

Email: Jessica.Andres@mdc.mo.gov mailto:Jessica.Andres@mdc.mo.gov

INDEX

REQUEST FOR QUOTATION ATTACHMENTS

A. Summary of Critical Information

B. Office and Support Space Summary Form

C. Specifications for Office Space

D. Quotation Form

E. Instructions to Suppliers

F. Facility Specifications

G. Sample Department Lease

ATTACHMENT A

SUMMARY OF CRITICAL INFORMATION

1. Location: Within five (5) miles of Elsberry, MO

2. Square Footage Required: 3,994

a. Office (sf): 1,044

b. Climate Controlled Storage(sf): 200

c. Non Climate Controlled Storage(sf): 2,750

3. Bid Closing Date: May 28, 2026 at 2:00 pm CT

4. Target Date for Occupancy: July 1, 2026

5. Initial Lease End Date: June 30, 2027

6. Renewals: 4

7. Number of Employees/Occupants: 7

8. Total Number of Parking Spaces: 17. Number of Accessible Spaces: 1

9. Staff Restrooms: Unisex: 1

10. Number of Workstations: 4

11. AMP/BTU Data Requirements: See Section C for Schedule

12. The Lessee will install systems furniture.

13. Description of Department’s use of Space: Office and storage

ATTACHMENT B

CURRENT OFFICE AND SUPPORT SPACE SUMMARY FORM

Space Analysis Workstation Calculation

*Minimum single person office size is 100 sf. Minimum cubicle size is 48 sf.

Employees Square Footage Comments

Wildlife Biologist 100 Resource Management Technician 48 Resource Management Crew Leader 48 Resource Management Technician (Vacant) 48 2-3 Part-Time Hourlies 48 Hoteling 100 Hoteling 48 Hoteling 48

Total Square Footage 488 Departmental Circulation Factor 30%

Projected Total Including Circulation Factor 634.4 Total Number of Data Boxes Needed 14 According to the 2018 Internation Building

Code table 1006.2.1, the maximum occupant load for spaces with one exit or exit access doorway is 49 for Business Occupancy and 29 occupants for Storage.

Total Number of Employees/Occupants 7

Total Number of Entrances/Exits Required 1

Office Support Space *Separate toilet facilities must be furnished for male and female employees for occupant loads over 15, Business occupancies with occupant loads over 25 or at public contact offices (See International Plumbing Code section 403.2). A minimum of one (1) restroom must be accessible and must be handicapped accessible as defined by the 2010 ADA Standards for Accessible Design.

ADA

Compliant?

(yes/no) Description Square

Footage Comments

Conference Room 150 Break Room 100 Network Equipment Space 30 Employee Restroom – Unisex 35

Office Support Space Total Square Footage 165 Departmental Circulation Factor 30%

Office Support Space Total Including Circulation Factor 214.5 Conference Room Total Including Circulation Factor 195

Total Space Analysis

Description Square Footage Comments

Workstation Space 634.4 Office Support Space and Conference Room 409.5 Climate Controlled Storage 200 Non-Climate Controlled Storage 2750 Total Requested 3393.9

Occupancy Permit Requirements Building Use Type Business and S-1 Storage

Climate Controlled Storage Use Type Brochures, office and cleaning supplies/chemicals, sprayers

Non-Climate Controlled Storage Use Type Shop, signage, chainsaws, wood-working equipment

ATTACHMENT C

SPECIFICATIONS FOR OFFICE SPACE

C-1. DATA/TELECOMMUNICATIONS REQUIREMENTS

C-1.1 Electrical: To accommodate data, the Lessor must provide two (2) dedicated, non-switched, grounded 120V AC circuits with one (1) duplex outlet on each circuit placed not more than 32" apart. To accommodate telecommunications, the Lessor must provide one (1) dedicated, non-switched, grounded 120V AC circuit with two (2) duplex outlets on each circuit placed not more than 32" apart.

C-1.2 Raceways: The communications raceway must be sized for a minimum of .255 square inch per workstation in the floor duct or raceway. A minimum of 1” conduit will be required to accommodate the wiring to each workstation and to a 2” X 4” box at the workstation. A single conduit and box will facilitate both data and telecommunications.

C-1.3 Each workstation requires one (1) d/t box with conduit, one (1) dedicated electrical duplex outlet and one (1) general electrical duplex outlet. In addition, conference rooms and interview rooms are designated as workstations. All printer locations require one (1) dedicated electrical duplex outlet as well as one (1) d/t box with conduit, while copiers, shredders and postage machines require one (1) dedicated electrical duplex outlet only. Fax machines require one (1) general electrical duplex outlet and one (1) d/t box with conduit.

C-1.4 Electrical Power Requirements

Equipment Type Qty Volts Amps BTU/Hr Total Amps

Total BTU/Hr

Server/NAS 1 120 9 1024 9 1024

UPS 1 120 2.5 90 2.5 90

Switches 1 120 1 55 1 55 Laptop 1 120 1 410 1 410 Desktop 3 120 3 410 9 2456 Monitor 4 120 1.5 614 6 2456 Shredder 1 120 10 4095 10 4095

Formula for Btu/hr = Amp X Volt X 3.41

Total 2” X 4” Data/Telecommunications Boxes: 24

NOTE: This does not include other equipment such as calculators, typewriters, etc.

C-1.5 Data Cable: All UTP Voice and Data Cable must comply with ANSI/TIA/EIA-568-B.2-1 and meets minimum performance standards for Category 5e capable of supporting no less than 100 Mhz and POE.

C-2. EMPLOYEE ENTRANCE: A lighted separate employee entrance must be located to the rear or side of the facility away from the public entrance. A covered entry (approximately 6’ X 6’) for the employee must be provided. A keyless lock (Simplex L1000 or equivalent) with panic hardware and lock guard and closer must be installed on the staff entrance, along with a viewing device.

C-3. POWER-ASSISTED DOORS: Must be provided for both doors of an airlock set on one (1) leaf of each pair of doors in an airlock set at the main entry. Power-assisted door(s) must comply with ANSI BHMA A.156.19-1984. Such doors shall not open to back-check faster than three (3) seconds and shall require no more than 15 LBF (66.6N) to stop door movement.

ATTACHMENT D

QUOTATION FORM

RFQ No. MDC 0000000209SL

Missouri Department of Conservation

This Quotation Form must be completed and submitted via email to Jessica.Andres@mdc.mo.gov or attached to the supplier’s response submission in MissouriBUYS, powered by MOVERS.

Submitted by: _________________________________________________________________________

Phone Number: _______________________________________________________________________

E-mail Address: _______________________________________________________________________

Mailing Address: ______________________________________________________________________

D-1. The undersigned, having examined and being familiar with local conditions including applicable model building codes, ordinances, requirements, etc., affecting the premises and with all sections and attachments of this specification package issued by the Missouri Department of Conservation (hereinafter referred to as “Department”), hereby certifies that, with the exception of any appended variances, the premises meets or will meet or exceed the above conditions and proposes to furnish the indicated premises for the firm, fixed price per year:

D-1.1 Base Rental Rate (Rent Only – Firm, Fixed Pricing):

Original Contract Period: $_________________ per month

First Renewal: $________________ per month

Second Renewal: $________________ per month

Third Renewal: $________________ per month

Fourth Renewal: $________________ per month

D-2. Minimum Net Rentable Square Footage Offered: _______________________

D-3. Variance(s) Requested: Check this box if this quotation is contingent upon any variances to provisions of the Specifications and/or Attachment(s). All variances to the Specifications and Attachment(s) must be fully explained in a separate document attached to the completed Quotation Form. Failure to comply with this requirement may result in disqualification of the quotation or, at the discretion of the Department, insistence on full compliance with Specifications.

D-4. Specific Site Information: The supplier should provide the proposed site address. If the Department has a choice of more than one site, please submit a separate Quotation Form for each site.)

Address of Proposed Property:

D-4.1 The proposed facility is:

____(a) an existing structure with renovations

____(b) an existing structure with no renovation

____(c) an existing structure with an addition

____(d) new construction

D-4.2 The proposed premises are currently:

____(a) owned by the supplier

____(b) Supplier has a signed option to purchase contract

____(c) Supplier is acquiring an option to purchase contract

____(d) Supplier has a verbal agreement with the owner

____(e) Supplier has no ownership rights or obligations

____(f) Broker representing an individual

D-4.3 In order to comply with local zoning requirements, the proposed premises:

____(a) are zoned correctly ____(b) must be rezoned

D-4.4 The proposed facility would be designed for and occupied by:

____(a) only the Department specified in this RFQ

____(b) the Department specified in this RFQ and other state agencies

____(c) the Department specified in this RFQ and other non-state organization(s)

D-4.5 The proposed facility is:

____(a) a single level facility ____(b) a multi-level facility

D-4.6 The proposed premises are:

____(a) all in one contiguous space ____(b) located on more than one level

____(c) located on one level but different areas, not connected

D-4.7 The exterior of the proposed facility is:

____(a) brick ____(b) block ____(c) wood

____(d) metal ____(e) drivit ____(f) other

D-4.8 The proposed facility's roof is:

____(a) shingle ____(b) metal ____(c) membrane

D-4.9 The proposed facility's HVAC system is:

____(a) gas ____(b) electric

D-4.10 The proposed facility's parking lot is:

____(a) asphalt ____(b) concrete

D-4.11 The proposed facility has the following Internet/Broadband connections:

____(a) Copper ____(b) Fiber ____(c) Other

D-4.12 The proposed facility has the following cellular reception:

____(a)AT&T ____(b) Verizon ____(c) T-Mobile

____(d) US Cellular ____(e) other

D-4.13 Are data connections in a dedicated wiring closet that has a wall mounted plywood backboard or a telecommunications rack and necessary HVAC to accommodate BTUs of equipment and possibly one (1) server?

___Yes ___No ___Unsure

D-5. Total Parking Spaces Provided: ___________ # of Handicap Spaces: _________

D-6. Construction time from lease signing to completion: _______________________________

D-7 Has a lead paint or asbestos inspection been conducted by a certified inspector at the proposed site?

___Yes ___No ___Unsure

If yes, indicate the name of the certified inspector who conducted the assessment and include a copy of the findings.

Name: ________________________________________________________________________

Information on the Missouri Voluntary Cleanup Program (VCP) may be obtained by contacting the Department of Natural Resources at (573) 526-8913 or by visiting the website at http://www.dnr.mo.gov/env/index.html.

D-8. In submitting a response, it is understood that the right is reserved by the Department to reject any and all responses, and it is agreed that the responses will not be withdrawn for a period of ninety

(90) calendar days from the specified time for receiving responses.

http://www.dnr.mo.gov/env/index.html

D-8.1 IF AN INDIVIDUAL:

Name of Individual __________________________________________________________

Firm Name, if applicable ______________________________________________________

Address ____________________________________________________________________

Social Security No.___________________________________________________________

Signature

D-8.2 IF A CORPORATION:

Incorporated under the laws of the State of __________________________________________

Name of Corporation ___________________________________________________________

Address ______________________________________________________________________

Federal Tax I.D. _______________________________________________________________

Licensed to do business in Missouri (Check One) [ ] Yes [ ] No

Name and title of representative ____________________________________________________

D-8.3 IF AN LLC:

Name of LLC: ________________________________________________________________

Address _____________________________________________________________________

Federal Tax I.D. _______________________________________________________________

Name and title of representative ____________________________________________________

D-8.3 IF A PARTNERSHIP:

[ ] General (Include Names of All) [ ] Limited (Include Names of All)

Name of Partnership _____________________________________________________________

Address _______________________________________________________________________

Federal Tax I.D. or Social Security # ________________________________________________

Partner Name __________________________________________________________________

Partner Name __________________________________________________________________

D-8.4 IF A BROKER REPRESENTING AN INDIVIDUAL:

Name of Broker ________________________________________________________________

Name of Individual Represented ___________________________________________________

Communications Address: ________________________________________________________

Federal Tax ID# or SSN of Individual Represented: ____________________________________

Signature of Broker

Signature of Individual Represented

Each supplier must complete the Quotation Form by signing on the proper signature line above and by supplying the required information in connection with the signature. Failure to properly sign the Quotation Form and to provide required information will constitute grounds for non-acceptance of response.

ATTACHMENT E

INSTRUCTIONS TO SUPPLIERS

E-1. OVERVIEW:

E-1.1 All specifications stated herein apply equally to new construction and existing facilities, including facilities currently occupied by the Department.

E-1.2 The sole purpose for this solicitation is to provide a facility from which to deliver services to the citizens of the State of Missouri and/or conduct the business of the Department. It is essential the facility be readily adaptable to the functional needs of the Department. Therefore, the Department must have the latitude to arrange the interior of the facility (reception area, offices, conference room(s), restroom(s), etc.) to the fullest extent possible. Suppliers must identify and attach any and all restrictions (permanent walls, plumbing locations, mechanical equipment, etc.) to the Quotation Form. If such restrictions are not identified and attached, the supplier must assume full responsibility for constructing, remodeling, and/or renovating the facility in accordance with the Department’s needs.

E-2. SUBMITTING A RESPONSE:

E-2.1 All responses must be submitted via email to Jessica.Andres@mdc.mo.gov or attached to the supplier’s response submission in MissouriBUYS, powered by MOVERS.

E-2.2 All responses should be submitted on the Quotation Form (Attachment D). Any response not submitted on the Quotation Form may be rejected. No telephone or facsimile responses will be accepted. If more than one (1) response is submitted by a supplier, each response should be submitted individually to ensure each response is recognized and read.

E-2.3 Suppliers must list and describe on a separate sheet any and all variances from the specifications stated herein, append said sheet to the Quotation Form, and place an "X" in the "Variance Requested" box on the Quotation Form indicating these variances are a condition of the response.

Otherwise, the supplier will be expected to perform in strict compliance to all specifications and attachments contained in this solicitation and the lease.

E-2.4 In order to avoid misunderstandings, written inquiries are strongly encouraged and such inquiries should be received at least fourteen (14) calendar days prior to the specified closing date.

E-2.5 Suppliers may withdraw their response at any time prior to the scheduled solicitation closing date and time, but no response may be withdrawn for a period of ninety (90) calendar days following the scheduled solicitation closing date.

E-3. SITE SELECTION:

E-3.1 Suppliers should make every effort to obtain a suitable site prior to their response submission.

However, at the time of response evaluation, the supplier must have identified a suitable site and, if requested, provide to the Department written documentation of an option to purchase or ownership of said property. Failure to provide this documentation is grounds for the rejection of the supplier’s response.

E-3.2 The successful supplier has thirty (30) calendar days from the date of the signed lease to provide to the Department documentation demonstrating ownership of the selected site, if requested.

Failure to provide this documentation is grounds for withdrawal of the award. If, at a future date, it is determined that the selected site will not be able to be used, the Department, at its option, will work with the successful supplier to locate a new site with no increase in awarded dollar amount.

If a suitable site cannot be located, the Department will withdraw the award, in accordance with paragraph F-6.1.

E-4. SERVICES:

E-4.1 Light Bulbs: Lessor, as part of the Base Rental Rate, must furnish and install all LED, fluorescent, and incandescent lights. Replacements must be provided and installed as needed to maintain lighting levels.

E-4.2 Pest Control: Lessee will provide and pay for effective and safe pest control (insect and rodent).

E-4.3 Lawn Care: Lessee will provide general lawn care and maintenance to include, but not be limited to, cutting and trimming grass on all sides of the premises, removing all weeds, debris, and trash, trimming all shrubs, and removal of litter from the parking lot to ensure a well-maintained appearance.

E-4.4 Snow & Ice Removal: Lessee will be responsible for promptly removing snow and ice from all parking areas and sidewalks that serve the premises, regardless of whether the Lessee takes steps to remove snow or ice.

E-4.5 Trash Removal: Lessee will provide trash receptacles and removal at least one (1) time per week.

E-4.6 Utilities: Lessee will pay for all utilities including, but not limited to, electric, water, and gas.

E-4.7 Any special conditions, rules, or requirements by the Lessor pertaining to the occupancy of the proposed premises must be stipulated in the supplier’s response.

E-5. DEPARTMENT RIGHTS/RESPONSIBILITIES:

E-5.1 The Department reserves the right to reject any and all bids and waive all variances and informalities in bids. The lease will be awarded to the lowest and best supplier.

E-5.2 If no responsive or acceptable responses are received, the Department may, at its sole option, initiate a new solicitation process or enter into negotiations with selected individuals to provide the premises.

E-5.3 Any signage displayed on the premises during construction or renovation that refers to the State of Missouri or any of its agencies or offices must have prior written approval of the Department.

E-5.4 The Department will award the lease to the supplier offering the "lowest" and "best" proposal with 75% consideration given to "lowest" and 25% consideration given to "best." Unless noted, all stipulations set forth in the solicitation represent minimum acceptable standards. When assessing "best," additional consideration may be given to responses offering features, equipment, services, and auxiliary fiscal benefits that exceed minimum acceptable levels.

E-6. INSPECTIONS:

E-6.1 Representatives of the Department shall inspect the premises periodically to determine whether or not the premises are in compliance with the terms and specifications of the lease. If deficiencies are discovered, the Lessor will be notified and directed to correct the deficiencies. Upon notification from the Lessor that all deficiencies have been corrected, the Department shall perform a second inspection.

E-6.2 Should the Department’s on-site inspections reveal noncompliance with codes, ADAAG or state specifications, the Lessor will be formally notified of such findings and required to correct the deficiencies within a specified time period. In the event corrective action is not taken within fourteen (14) calendar days or the specified time period, rental payments may be withheld until the deficiencies are corrected.

E-6.3 The premises must comply with all provisions of these specifications and the lease for the full term of the lease (original and renewal periods). No inspection or certification will relieve the Lessor from compliance with these specifications and the lease.

E-7. OCCUPANCY:

E-7.1 The target dates for completion and occupancy are as specified in Attachment A. The supplier must specify on the Quotation Form the number of days needed for construction/build out from the date of award. The number of days specified in the supplier’s response will be added to the date of award to determine the completion date.

E-7.2 A Certificate of Occupancy certifying that the premises have been inspected and found to comply with local health and safety requirements will need to be furnished before the lease will be awarded. Said Certificate must be issued by the public official or agency authorized to issue such Certificates in the city, village, township, or other political subdivision in which the premises are located. If the premises are located in an area where a Certificate of Occupancy cannot be obtained, the Lessor must furnish a Certificate signed by an architect or professional engineer registered in the State of Missouri certifying that the premises are in an adequate state of repair and safe for occupancy.

E-7.3 The successful supplier shall notify the Department forty-five (45) calendar days prior to the completion date in order for the Department to install wiring, systems furniture, perform inspection, and occupy.

E-7.4 The successful supplier shall provide construction clean-up of the facility to a “broom clean” condition. This will include the “sealing” of all new vinyl floors, washing of all windows, cleaning of the restrooms and lounge, and vacuuming and “spot cleaning” of the carpet.

E-7.5 The premises must be available by the completion date stated.

E-7.6 In the event the premises are not available for occupancy on the specified date, the rental payment specified shall not be paid until the premises are occupied. In addition, liquidated damages in the amount of two (2) times the daily rental rate will be assessed against the supplier for each 24-hour period occupancy is delayed. The daily rental rate shall be calculated as 1/365th of the annual rental rate as proposed. Further, it is mutually agreed that this sum is set out as the damage the Department would suffer as a result of the supplier’s failure to comply with this provision. This sum will be deducted from normal rental payments.

E-8. LEASE:

E-8.1 Attachment G is a sample of the standard lease used by the Department. The successful supplier will be required to enter into this lease upon award. Suppliers should not complete any parts of the sample lease attached to the solicitation. The Department will prepare the lease and send it to the successful supplier for signature. Suppliers should carefully review all provisions of the sample lease to ensure acceptability. No alterations to the basic provisions and format of the lease will be made after the lease is signed.

E-8.2 All rental payments shall be payable by the Lessee at the beginning of each lease period. The

Lessee reserves the right to terminate the lease at any time due to circumstances that may arise or if it is deemed in the best interest of the Lessee. A written notification of intent to vacate the premises will be provided by the Lessee to the Lessor no less than sixty (60) calendar days prior the date intended to vacate the premises. Any funds already paid to the Lessor must be refunded back to the Lessee starting from the last month the Lessee occupied the area.

E-8.3 The Lessor shall permit the Lessee to modify and maintain ownership of the data/telecommunication (d/t) systems necessary for the Lessee’s business throughout the term of lease. Upon termination of the lease, the ownership of the d/t wiring will become the property of the Lessor.

E-8.4 The Lessor shall be responsible for the repair and maintenance of the building and all equipment and fixtures furnished by the Lessor. Additionally, the Lessor is responsible for all property taxes and insurance. The Lessee cannot assume responsibility for repair and maintenance of leased property.

E-8.5 The Lessor may, at a reasonable time and with the approval of Lessee, enter the premises to perform inspections and maintenance of the premises and property. Said approval by the Lessee shall not be arbitrarily withheld.

E-8.6 The Lessee, at its option, may sublease all or a portion of the demised space to any governmental, not-for- profit, or private entity. When major changes in tenancy are planned, the Lessee will notify the Lessor of its intentions and request concurrence from the Lessor of the proposed changes. The Lessor will not arbitrarily withhold such concurrence.

E-8.7 It is understood between the Lessor and Lessee that funds for rental and all other payments due under this lease are annually appropriated by the Missouri General Assembly for one (1) fiscal year beginning on July 1. It is further understood and agreed to by the Lessor and Lessee that this lease shall not be binding upon the Lessee or Lessor unless and until general appropriations have been made by the Missouri General Assembly and, if applicable, funds have been received from the United States Government for payment of rent or for any other payment under this lease on behalf of the Lessee for any fiscal year during the initial period or extension period of the lease.

E-8.8 The Lessee shall have the right to make alterations, attach fixtures, and erect additions, structures, or signs in or upon the premises. Fixtures, additions, or structures placed upon or attached to the premises shall be, and remain, the property of the Lessee and may only be removed and otherwise disposed of by the Lessee. The above changes or alterations shall in no way weaken or cause structural injury to the premises, and the altered part of the premises shall, upon removal by the Lessee, be returned to the condition existing prior to such change, alteration, or installation, with the exception of ordinary wear and tear, if required by the Lessor.

E-9. CONTRACT PERIOD(S):

E-9.1 The initial period of the lease shall commence upon July 1, 2026, and end on June 30, 2027.

E-9.2 The Lessor must grant the option to renew said lease for four (4), one-year periods.

E-9.3 Prior to signature of the lease, the supplier may request and the Department may grant one (1) additional year to the lease if the first year of the lease is for less than nine (9) months.

E-10. NET RENTABLE SQUARE FOOTAGE:

E-10.1 Single Tenancy Floor: The net rentable area of a single tenancy floor, whether above or below grade, shall be computed by measuring to the inside finish of permanent outer building walls or from the glass line where at least 50% of the outer building wall is glass. Net rentable area shall include all areas within outside walls, less stairways, elevator shafts, flues, pipe shafts, vertical ducts, airlock entries, air conditioning rooms, fan rooms, janitorial closets (unless requested), electrical closets, and other such rooms and their enclosing walls not available to the Lessee for its furnishings and personnel. Restrooms exclusively serving the Lessee and guests shall be included in the net rentable area. No deductions shall be made for columns, pilasters, or other structural projections. No other area(s) will be considered in calculating net rentable area. (See Attachment B for details.)

E-10.2 Multiple Tenancy Floor: The net rentable area of a multiple tenancy floor, whether above or below grade, shall be the sum of all net rentable areas on that floor. The net rentable area of an office on a multiple tenancy floor shall be computed by measuring to the inside finish of permanent outer building walls or to the glass line if at least 50% of the outer building is glass, to the office side of corridors common to all Lessees and/or other permanent partitions, and to the center of partitions that separate the premises from adjoining rentable areas. Stairways, elevator shafts, flues, pipe shafts, vertical ducts, airlock entries, air-conditioning rooms, fan rooms, janitorial closets (unless requested), electrical closets, and other such rooms and their enclosing walls not available to the Lessee for its furnishings and personnel shall be excluded from net rentable area. No deductions shall be made for columns, pilasters, or other structural projections.

Restrooms exclusively serving the Lessee and guests shall be included in the net rentable area. No other area(s) will be considered in calculating net rentable area. (See Attachment B for details.)

E-11. FILING AND PAYMENT OF TAXES:

E-11.1 In accordance with Section 34.040.6 RSMo, the Department is precluded from contracting with a supplier or its affiliate who makes sales at retail of tangible personal property or for the purpose of storage, use, or consumption in this state but fails to collect and properly pay the tax as provided in RSMo 144.

E-11.2 In order for the Department to be able to consider your proposal, you must verify that you are either registered to collect sales and/or use tax in Missouri, or you are not making retail sales of tangible personal property or providing taxable services in Missouri. You can provide this verification by submitting an official "Vendor No Tax Due" certificate if you are properly registered to collect and have properly remitted sales and/or use tax, or if you are not making retail sales in Missouri.

E-11.3 The supplier should include the "Vendor No Tax Due" certificate with the solicitation response. If it is not provided with the supplier’s response, the lowest and best supplier will be required to provide the certificate prior to the award of a lease.

E-11.4 Failure to maintain compliance with Chapter 144, RSMo throughout the term of a lease may also result in termination of said contract.

E-11.6 A certificate of “Vendor No Tax Due” can be obtained from the Missouri Department of Revenue when a business pays all of its sales/use tax in full, up to date, does not have a sales tax delinquency, or does not sell tangible personal property at retail in Missouri.

E-11.7 If taxes are due, depending on the payment history of the business, a cashier's check or money order may be required for payment before a certificate of “Vendor No Tax Due” can be issued.

E-11.8 A certificate of “Vendor No Tax Due” can be obtained by contacting the Missouri Department of

Revenue, Division of Taxation & Collection, P. O. Box 3666, Jefferson City, MO 65105-3666.

You may also call (573) 751- 9268 or email taxclearance@dor.mo.gov.

E-11.9 Additional information regarding Section 34.040.6 RSMo is available on the Department of

Revenue's website at Missouri State Vendor Sales/Use Tax Compliance.

mailto:taxclearance@dor.mo.gov https://dor.mo.gov/taxation/business/tax-types/sales-use/hb600.html

ATTACHMENT F

FACILITY SPECIFICATIONS

F-1. BUILDING SITE:

F-1.1 The premises must not be located in an area designated as a hazardous waste, landfill, or wetland area and must be served by a Department of Natural Resources approved water site and sewage system. The premises should not be located in an area designated as a 100-year flood plain.

F-1.2 All square footage must be contained in one (1) building; multiple buildings are not acceptable.

The required square footage represents the square footage needed to meet the Lessee’s operational requirements. Because of structural variations, which may affect floor plan layout, a supplier may need to utilize more than the required square footage to provide the design flexibility necessary to accommodate the operational needs of the Lessee within the proposed facility. However, the supplier should quote the required square footage and explain any excess square footage as a variance.

F-1.2.1 All responses will be evaluated on the required square footage specified above at the proposed rental rate. Responses offering less than the required square footage will be deemed non-responsive and eliminated from consideration.

F-2. CODES, STANDARDS, AND GENERAL REQUIREMENTS:

F-2.1 The premises must, at a minimum, conform to the following codes, standards, and general requirements, as well as local model building code, ordinances, and requirements in effect at the time the solicitation is issued. In the event of a conflict the most stringent shall apply.

F-2.1.1 The Lessor shall be responsible for providing or securing all certificates, permits, construction, supervision, labor, materials, tools, and construction equipment necessary for the execution and completion of the premises in compliance with the specifications.

F-2.1.2 The premises must meet all building codes according to the latest published edition of

International Building Codes.

F-2.1.3 Life safety provisions and exit way arrangements must conform to the latest published edition of the NFPA 101 where applicable.

F-2.1.4 Building construction/finishes should be of commercial grade quality.

F-2.2 Alarms and Fire Extinguishers:

F-2.2.1 Where required by code, the premises must be equipped with a fire and/or smoke protective signaling or automatic fire detection system which meets the requirements of the aforementioned codes and all local building codes, fire codes, and requirements. All fire and smoke alarm systems must be in accordance with 2010 ADA Standards for Accessible Design. All telephone lines installed for fire and emergency reporting must be in compliance with local building codes and fire codes.

F-2.2.2 Fire extinguishers must be furnished and maintained in accordance with National Fire Code #10.

A minimum of two (2) five-pound, ABC-rated extinguishers must be provided. However, additional fire extinguishers must be provided when the maximum travel distance to any fire extinguisher location exceeds 75’.

F-2.2.3 Fire Extinguisher Inspection: All fire extinguishers must be inspected and maintained a minimum of one (1) time per year by trained personnel. All inspection records must be signed and maintained by the inspecting official. A copy of the record should be provided to the Lessee.

F-2.2.4 All fire extinguishers out of service for maintenance or recharge must be replaced by a spare of equal or greater rating.

F-2.3 All plumbing for the exclusive use of the Department and guests should meet the latest edition of the International Plumbing Code. All plumbing fixtures should be equipped with individual stops.

F-2.4 All electrical equipment and wiring should meet or exceed the requirements of the latest edition of the National Electrical Code, published by NFPA. All fixtures, receptacles, and switches must be Underwriter Laboratory (UL) approved.

F-2.5 All Heating, Ventilating and Air Conditioning (HVAC) systems must conform to the National

Fire Protection Association (NFPA) requirements and must be designed in accordance with the American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) handbooks and standards. All buildings over 10,000 square feet must meet ASHRAE 90.1 on new construction.

F-2.5.1 In accordance with Section 319.200 - 319.207, RSMo, all buildings must comply with Seismic design and construction, in accordance with IBC or local adopted codes.

F-2.5.2 Public Law 101-336, The Americans with Disabilities Act (ADA), prohibits discrimination against people with disabilities in employment, transportation, public accommodation, communications, and activities of state and local government. Therefore, the Department may only lease premises that fully comply with the 2010 ADA Standards for Accessible Design. For further information concerning specific provisions of contact:

President's Committee on Employment of People with Disabilities 1331 F Street, NW, 3rd Floor Washington, D.C. 20004 Phone: (202) 376-6200

NOTE: The United States Internal Revenue Code contains provisions permitting tax credits/deductions for small businesses that incur renovation expenses related to compliance with the Americans with Disabilities Act. IRS Publication No. 907, providing information on the provisions, may be obtained by calling 1-800-829-3676.

F-2.6 Asbestos: Friable asbestos, as defined in the Environmental Protection Agency (EPA) Pamphlet, Guidance for Controlling Asbestos Containing Materials in Buildings, revised June 1985, and A Building Owner's Guide to Operational and Maintenance Program for Asbestos Containing Materials, revised July 1990, must not be present in the space to be leased or anywhere in the building.

F-2.7 Accessibility:

F-2.7.1 The building and premises must be handicapped accessible as defined by the 2010 ADA

Standards for Accessible Design.

F-2.7.2 All Department leased land, buildings, and equipment must be accessible to and usable by the public and employees. All construction and renovation shall conform to specifications set forth by the 2010 ADA Standards for Accessible Design.

F-2.7.3 All exits required by code must have adequate means of egress for disabled individuals as defined by the 2010 ADA Standards for Accessible Design. The primary and employees' entrance to the facility must be fully accessible for disabled persons.

F-2.7.4 The premises must be barrier free, allowing persons (public and employees) direct access to the office and all activity areas. Accessibility will be furnished in accordance with the 2010 ADA Standards for Accessible Design.

F-2.9 Elevators: A minimum of one (1) commercial passenger elevator must be provided if the proposed lease area and/or access to the proposed area is not on a single level. The elevator must be accessible for disabled persons in accordance with the 2010 ADA Standards for Accessible Design, Chapter 407 and Classified ASME A17.1. The elevator must have a telephone available for use in emergency.

F-2.10 Restrooms:

F-2.10.1 Each restroom should have a minimum of one mirror, soap dispenser, towel dispenser, toilet paper dispenser and waste receptacle of commercial quality. A female hygiene product waste receptacle should be installed within all women’s privacy partitions. Privacy partitions must be provided when any restroom contains more than one (1) water closet and/or urinal. Restroom signage must comply with the 2010 ADA Standards for Accessible Design.

F-2.10.2 All restrooms and restroom furnishings must be accessible for disabled persons and individuals in wheelchairs in accordance with the 2010 ADA Standards for Accessible Design.

F-2.10.3 Each restroom should be equipped with a floor drain to accommodate water overflows.

F-2.10.4 Single use restrooms must have privacy, bedroom, or bath locks installed on door. (The button automatically releases when the inside lever is turned or the door is closed.)

F-2.10.5 Commercial grade toilets with power flush or flush valve should be provided in all restrooms and urinalysis rooms (UA).

F-2.10.6 All toilets must meet the 1,000 grams single flush, as listed in the latest edition (MaP)

Maximum Performance Testing of popular toilet models.

F-2.11 Parking:

F-2.11.1 The total number of required parking spaces should be provided per Attachment A.

F-2.11.2 The parking area(s) should be located on or immediately adjacent to the facility (metro area -within 100 yards of the facility). Travel between the parking area and facility must be by a direct, safe, and accessible route. The preferred location for disabled parking is adjacent to the main entrance. The access between the public street and the parking area should be of a hard surface, all weather type material. Each space should be a minimum of 9’ X 20’. All driving lanes between double parking spaces should be a minimum 25’ in width.

F-2.11.3 All accessible parking spaces must be striped and signed in accordance with the 2010 ADA

Standards for Accessible Design. Appropriate access must be provided from each space to the main entrance in accordance with the 2010 ADA Standards for Accessible Design.

F-2.11.4 Accessible spaces must be clearly identified with a sign reflecting the minimum fine of $50.00 through $300.00 for parking violations.

F-2.11.5 Standard parking spaces shall be marked with white or yellow paint. Other pavement markings and signage shall comply with the Manual of Uniform Traffic Control Devices, as published by the U.S. Department of Transportation, Federal Highway Administration.

F-2.12 Chemical Storage Building:

F-2.12-1 The Lessor should supply a 12’ x 14’ concrete pad with electrical connection for a 100 amp, 4 wire service to meet current NEC requirements for a Lessee provided AG1600 chemical storage building or equivalent. The Lessor’s concrete pad and Lessee’s chemical storage building shall meet all code requirements.

F-2.12 Building Signage:

F-2.12.1 Interior signage that identifies permanent rooms and space (i.e. restrooms, conference rooms, lounge, areas of refuge, etc.) must be provided. All signage must comply with the 2010 ADA Standards for Accessible Design.

F-2.12.2 Interior and exterior signage must be provided which gives direction to, or information about, operational areas in the facility that provide access for disabled persons and must comply with the 2010 ADA Standards for Accessible Design.

F-2.12.3 Exterior signage identifying the Department will be furnished by the Lessee. The Lessor should provide space for the sign and install the sign on the front of the facility or an agreed upon location, whichever is more visible. (Ref. G-2.12.2)

F-2.13 Electrical:

F-2.13.1 All exterior and restroom electrical outlets must be Ground Fault Circuit Interrupter (GFCI) protected.

F-2.13.2 All general power circuits must be wired with a minimum of #12 wire and all electric cable must have copper conductors with a separate ground wire.

F-2.13.3 A minimum of one (1) nominal 120V duplex receptacle must be provided for every 12 lineal feet of wall space, on each of the four (4) walls in a private office and each of the three (3) walls in a semi-private office.

F-2.13.4 All electrical breaker panels should have a minimum of 20% open breaker capacity. All circuits must be a minimum of 20 amps or greater depending on the intended use for the circuit.

F-2.13.5 When systems furniture is utilized by the Lessee, the Lessor must provide compatible electrical hook-ups and make the final connection to the systems furniture. Power poles are not acceptable. Electrical feeds to systems furniture must be powered to the equivalent of four (4) 120V duplex receptacles for general power per cubicle.

F-2.13.6 Each workstation location must have one (1) dedicated 120V duplex receptacle with a maximum of six (6) duplexes per circuit, one (1) outlet for general electrical, and one (1) data/phone box with 1" conduit. Dedicated circuits must be wired with a neutral and separate ground wired to the panel. Additional dedicated circuits must be placed at designated locations to accommodate printers, copy machines, etc.

F-2.13.7 All duplex receptacles should be labeled and numbered. Dedicated duplexes should be marked with a distinctly colored faceplate.

F-2.13.8 The printer area should have two (2) dedicated 120V circuits in addition to the general electric.

F-2.14 Lighting:

F-2.14.1 Lighting design should meet the latest edition of ASHRAE 90.1.

F-2.14.2 Interior Lighting Fixtures should be fluorescent with diffusers. All fixtures should comply with the following specifications: fixtures should contain F32T8/35K lamps with an electronic instant start ballast or equivalent; and individual occupancy sensors should be provided to control lighting in all private rooms, with override switches provided. A minimum of 50 foot candles must be provided in all areas. The interior lighting should be ballast to provide "night lighting" at the entrance and exits. Approximately 5% of the space shall be lighted at night.

F-2.14.3 Emergency and Exit Lighting: Emergency lights must be provided in the office area. Entrances and exit ways shall be clearly illuminated by emergency lighting. Emergency lighting must have two (2) energy sources; one (1) being a reliable type of rechargeable batteries.

Changeover time between energy sources shall be no more than ten (10) seconds. Exits and exit access, as required, shall be marked by approved illuminated signs readily visible from any direction of access. The light source for the exit signs shall be electroluminescent (EL), light emitting diode (LED), tritium or self-luminous. Exit signs shall have an emergency lighting mode. Lessor must inspect emergency and exit lighting systems quarterly. Any malfunctioning equipment shall be immediately repaired or replaced.

F-2.14.4 Outdoor Lighting: All exits and the exterior of the building should be lighted in accordance with the latest edition of ASHRAE 90.1. Metal halide lamps may be used for spotlighting signs or other displays. Outdoor lighting should be controlled by means of a photocell that automatically turns off the exterior lighting when daylight is available, or by a timer located where the Lessee can easily access.

F-2.14.5 Parking Lot Lighting: The parking lot should be lighted to maintain a minimum of ½ foot-candle per square foot.

F-2.15 Entrances and Exits:

F-2.15.1 All entrances and exits to the facility must be illuminated, lockable, and equipped with panic hardware and closers.

F-3. INTERIOR CONSTRUCTION REQUIREMENTS:

F-3.1 Doors:

F-3.1.1 Exterior doors must be commercial grade; either solid core, insulated metal, or safety glass with a metal frame. All exterior doors must be lockable, equipped with panic hardware and closers, and have weather stripping.

F-3.1.2 Interior Doors should be solid or solid core, metal frame, and equipped with doorstops and passage hardware, except where noted otherwise.

F-3.1.3 Door widths must be a minimum of 36” wide, in accordance with the 2010 ADA Standards for

Accessible Design.

F-3.1.4 Door hardware must be lever-type or U-shaped in accordance with the 2010 ADA Standards for

Accessible Design. All door hardware should be equivalent to Schlage Series A or better.

F-3.1.5 Door locks must be provided for doors, as noted. All door locks should be keyed to a grand master and individual locks as specified in the floor plan. A minimum of two (2) keys should be furnished for each lock set, plus three (3) grand master/master keys.

F-3.1.6 Sidelight windows on interior doors should be a minimum of 4” x 20” where specified.

F-3.2 Windows:

F-3.2.1 All exterior windows should be stationary and double glazed with insulating glass. At a minimum, 15% of the exterior linear wall should be windows.

F-3.2.2 All windows should be equipped with vertical blinds or horizontal mini-blinds.

F-3.3 Insulation:

F-3.3.1 Exterior walls should be insulated to the equivalent of R19 or better; for example, a 6” batt of fiberglass insulation is equivalent to R19. Exterior walls must be sealed and draft free.

F-3.3.2 The roof assembly should be insulated to the equivalent of R30 or better. In facilities with suspended ceilings, insulation should not be installed directly on ceiling tiles.

F-3.3.3 Sound insulation should be provided in restrooms, lounges, data rooms, conference rooms, and mechanical rooms at an STC rating of not less than 45, including all side walls and the ceiling above said rooms.

F-3.4 Ceilings and Walls:

F-3.4.1 In all facilities, the ceiling assembly should be constructed of commercial grade acoustical panels and grid or one (1) layer of 5/8" TYPE-X sheetrock. Ceiling height should be a minimum of 9’ and a maximum of 14’ in all areas.

F-3.4.2 Chair rail protection should be provided in all room(s), associated hallways, and circulation spaces. The chair rail shall be 4”- 6” wide and located at 32” to center from finished floor. All wall corners should be protected in the public and general office areas up to a height of 48” from finished floor, with a minimum width of 1-1/4".

F-3.5 Finishes:

F-3.5.1 All paintable surfaces should be painted prior to occupancy. All paint used should be semi-gloss or eggshell latex enamel with a washable and scrub-able finish.

F-3.5.2 Carpet or carpet tile should be approved by the Carpet and Rug Institute's Indoor Air Quality

Testing Program. If an existing facility with carpeting is proposed, the carpeting should be replaced. Carpet or carpet tile should be provided in all areas except for restrooms, break rooms, coffee bars, UA rooms, janitorial rooms, storage, and lobby areas. These areas should have 1/8” vinyl resilient floor tile or equivalent.

F-3.5.3 Carpet should meet or exceed the following specifications:

Face/Yarn Weight 22 oz. minimum

Secondary Backing Tufted loop/tip shear/cut pile with lifetime warranty against fray, edge ravel, zippering, and delamination

Dye Method Solution or yard-dyed Fiber Content Commercial BCF Nylon Type 6 or 6.6 Gauge Minimum of 1/10” Stitches Minimum 9.0 per inch Warranty 10-year commercial wear Flammability Pass pill test, ASTM D-2859 Critical Radiant Flux Class I, not less than .45 watts ASTM E648 NBS Smoke Density NFPA-258 less than 450 Static Control S/B AATCC-134 less than 3.5 KV Adhesive for Installation Solvent free

F-3.5.4 If the supplier chooses to provide carpet tile in lieu of broadloom carpet, the carpet tile should meet or exceed the following specifications:

Face/Yarn Weight 18 oz. minimum

Construction…