MCS Turf Project RFP.docx

Millington Community Schools Request for Proposals for New Synthetic Turf Field - Constructed 2024

1. PURPOSE

The purpose of this “Request for Proposal” (RFP) is to inform potential Design-Build Teams of a bidding opportunity for the Millington Community Schools Furno Field Renovation project. The Design-Build Teams are requested to formally express interest by submitting credentials and profiles to be used by our Selection Committee to narrow to three Design-Build Teams. The three selected Design-Build teams will be asked to present for the purpose of selecting a team to design and construct one turf athletic field. The project will begin with an at-risk, guaranteed not to exceed, design/price of $1,400,000 (At-Risk GMP) for the services described herein. The proposing LEAD VENDOR of the Design-Build Team must be fully capable, either as a firm or a team, of providing all services described or inferred in Project Objectives / Project Description and will be responsible for all services in this proposal whether they are provided or performed by a single proposing entity, a collective team or subcontractor(s).

2. MILLINGTON COMMUNITY SCHOOLS DEMOGRAPHICS

MCS serves approximately 1,100 students ranging from pre-kindergarten through the 12th grade. The School District includes approximately 95 square miles and is located fifteen minutes east of the I-75 Interstate Freeway providing easy access to neighboring Flint, Saginaw, Bay City, or Midland. The District is comprised of Millington Jr/Sr High School, Meachum Elementary School, and the Kirk Building. Millington Community Schools is large enough to offer students a variety of athletic and other extracurricular opportunities, while small enough to provide for attention and care for individual students.

3. PROJECT OBJECTIVES

The primary objective of this design-build project shall include the landscape, architectural, and engineering design leading to the Design-Build Team installing one athletic turf field at the sites of the existing football facility. Said design/build work shall include, but not limited to, excavation of current field, necessary drainage, goal post removal and replacement, fencing, paving, address ADA accessibility, mechanical systems and hardware as needed, etc. Design-build teams will work in union with the District throughout project completion. The District would like to make the field as multi-purpose as possible (servicing all sports) while maintaining a clean look.

The Design-Build Team shall be capable, either as a firm or a team, of providing all professional services required to design and construct the turf field project and to maintain those capabilities until notification that their response was unsuccessful. Exclusion of any service for the contract prior to the selection process may serve as cause for rejection. The intent of the Design-Build Team selection process is to select a Design-Build Team to perform services required by MCS. The Guaranteed Maximum Price Design-Build services are preferred to be performed under one contract but under the right conditions could be several negotiated prime contracts as well as negotiated with multiple bidders.

4. SCHEDULE

4.1. RFP ADVERTISEMENT – MCS will have the project advertised from November 10th until November 24th 2023

4.2. PRE-BID MEETING – The mandatory pre-bid meeting will be held in the Board Room of Kirk Elementary School on 11/20/2023 at 10:00am. Site walk through will follow

4.3. QUALIFICATION RFP DUE DATE – 11/20/2023 at 1:00pm

4.4. SHORTLIST NOTIFICATION – The week of November 29, 2023

4.5. SHORTLIST INTERVIEW – December 4, 2023

4.6. PROJECT AWARD – December 5, 2023 Board Meeting

4.7. CONSTRUCTION START DATE – Tentative May 27, 2024

4.8. CONSTRUCTION COMPLETION DATE – Completion for use of field by August 5, 2024

Please clearly mark proposals “RFPs for MCS Turf Project”, with the name and address of the bidder clearly marked. Interested providers are encouraged to make arrangements with the school district to schedule additional site visits.

5. RFP DOCUMENT

The successful design-build team will need to demonstrable capability comprised of technical, professional and financial qualifications as noted herein, on similar projects within the last five (5) years, especially pertaining to accelerated project schedules. Respondents shall be advised this project contains a fast-track project schedule. All respondents must be willing to enter into a design-build contract with Millington Community Schools that includes liquidated damages for missing the project deadline of August 5, 2024. The initial RFP should use these headings and tabs listed below. It is very important for you to follow the format outlined below to assist us in the evaluation process. Responses should be in the same order as the information requested.

5.1. EXECUTIVE SUMMARY

This summary, limited to one typewritten page, should provide a high level description of the Supplier’s ability to meet the requirements of the RFP and a statement describing why the Design-Build Team believes itself to be best qualified and sets them apart to provide the identified services. Discuss any exceptions to this RFP. Exceptions listed elsewhere will not be recognized. Any exceptions determined to be material by the District may cause the proposal to be not further considered.

5.2. QUALIFICATIONS

Provide a brief description/resume of your Design-Build Team / Firm, including:

1. Qualification of Firm

2. Qualification of Staff

3. Industry Knowledge and Expertise

4. Project Management and Special Services pertinent to this Solicitation

5. Service Team and Resume

6. Provide an organizational chart and brief description of the team that would serve MCS. Please include all contact information.

5.3. SCHEMATIC DESIGN, PROJECT APPROACH & WORK PLAN

Furnish a brief Design Narrative and Timeline to convey your firm's direction and work plan. This narrative can include, but not be limited to how your Design Team will help set; vision/expectations, possible alternatives, design approach, problem solving analyses, value engineering, project scheduling/timeline, contract & field administration, mobilization, construction planning/phasing, and change order mitigation. This round will focus more on the process than final/proposed design, MCS does not need a final design drawing during this phase of selection.

5.4. LEAD VENDOR INFORMATION

For this project, the LEAD VENDOR will be the sole point of contact with regard to all contractual matters, including payment of any and all charges resulting from the cost of any contract bonding and insurance requirements and warranties. The successful proposing entity must identify all subcontractors and the services they provide. The successful proposing entity is solely responsible for all payments and liabilities of all subcontractors or team members. The undersigned understands that Millington Community Schools reserves the right to reject any and all solicitation and to waive informalities and irregularities if there is a mistake in the offer. The undersigned further understands that the contents within this solicitation will become a part of the contract if awarded to the above named proposed contractor. The signature also certifies that the accompanying solicitation is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business, or any act of fraud. Furthermore, the company understands that fraud and unlawful collusion are crimes under Federal Law, and can result in fines and/or civil damage awards. The signature below certifies that the proposal as submitted complies with all terms and conditions as set forth within the Request for Proposal. Please complete Appendix A for this portion.

5.5. REPRESENTATIVE

The Lead Vendor / respondent shall designate a single representative or prime contact for the Design-Build Team through whom MCS will communicate with for all Design-Build Team activities. An alternate contact shall also be designated for instances when the prime contact is unavailable. This person will work directly with MCS. Please complete Appendix B for this portion.

5.6. CIVIL PROCEEDINGS

Has the applicant company, its parent, a subsidiary, associate or holding company, or related corporation or business entity or current sub listed had a claim successfully made in the last three (3) years or a current claim pending against them in any jurisdiction?

Include orders, judgments, administrative sanctions taken, disciplinary hearings, fines and penalties imposed, if any.

If NO, please respond with a “No Civil Proceedings Statement”

If YES, – Provide the following details for each proceeding

i. Description of claim

ii. Name of other parties to the proceeding

iii. Outcome of the proceeding

iv. Date of proceeding

v. Name of court

vi. Court file number (if known)

vii. Judgment order

5.7. LIST OF SUB CONTRACTORS

The respondents shall identify and summarize the relevant experience of all persons who will be responsible for the following key activities relating to the scope of work (if needed). MCS will consult for all Architectural/Civil/Mechanical designs and other Engineering questions/verifications as needed. Please list vendor(s) who will be responsible for these tasks and others as assigned by Lead Vendor;

A. Landscape Architectural / Architectural Design and Detailing, Professional Engineering, Electrical Engineering, Mechanical Engineering, Structural Engineering, Civil Engineering Construction, B. Demolition, Cleanup and Disposal C. Artificial Turf Installation D. Artificial Turf Product Supplier E. Fence Work F. Concrete and Asphalt Paving G. Masonry H. Mechanical Systems I. Painting J. Underground Plumbing & Pipefitting Systems K. Speaker System & Public Address Systems L. Site Construction M. Security Systems (cameras, intrusion, monitors, intercoms, etc.)

N. Data, Phone, Video

5.8. REFERENCES (include contact and phone number)

Design-Build Team shall provide the Selection Committee with a list of client references for similar services and projects. Provide the name and telephone number of a contact person for each project listed. Include a brief statement of your involvement with each project if it is not outlined under “Related Project Experience”.

1. Project ___________________________________________________________

Reference Contact __________________________________________________

2. Project ___________________________________________________________

Reference Contact __________________________________________________

3. Project ___________________________________________________________

Reference Contact __________________________________________________

4. Project ___________________________________________________________

Reference Contact __________________________________________________

5. Project ___________________________________________________________

Reference Contact __________________________________________________

Provide descriptions of at least five (5) projects but not more than (7) projects completed in the last (5) years that demonstrate experience in the work proposed herein. Each representative project should include the following information.

1. Project Name, Location, Owner

2. Total Construction Price

3. Project Description

i. Turf Product Installed

ii. Manufacturer of turf product

iii. Turf Backing System Selected

iv. In-fill System Selected

v. Pad/Underlayment Used

vi. Time Frame of Construction (begin, end, key milestones)

4. Project Pictures

5. A past performance list can also be included in addition to the 5 to 7 highlighted projects. (Please only include relevant contracts for the same or similar items with project name, contract amount, and point of contact).

5.9. IRAN BUSINESS RELATIONSHIP AFFIDAVIT:

Pursuant to the Michigan Iran Economic Sanctions Act, of 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran Linked Business,” as the term is defined in the act.

5.10. FAMILIAL DISCLOSURE:

All bidders must provide disclosure in compliance with MCL 380.1267 and attach this to the bid. No bid will be accepted without this disclosure. Please complete Appendix C for this portion.

5.11. CONFLICT OF INTEREST

The Supplier warrants that, except as otherwise disclosed in writing, it does not have any conflict of interest. Conflict of interest is defined as a situation in which the nature of work under this Contract and the Supplier’s organizational, financial, contractual or other interests are such that:

1. Award of the Contract may result in an unfair competitive advantage; or

2. The Supplier’s objectivity in performing the contract work may be impaired.

The Supplier agrees that, at any time after the award of this Contract and during the term thereof, it discovers an organizational conflict of interest with respect to this Contract, it shall make an immediate and full disclosure in writing to the Deputy Executive Director of Procurement and Logistics, Department of Contracting and Procurement, which disclosure shall include a description of the action which the Supplier has taken or intends to take to eliminate or neutralize the conflict. The District may however terminate the Contract if it is deemed in the District’s best interest to do so. In the event the Supplier did not and does not disclose the conflict to the Deputy Executive Director of Procurement and Logistics, the District may terminate the Contract for default.

5.12. BID BOND

Each proposal in excess of $50,000 shall be accompanied by a certified check or bid bond in the amount of 5% of Maximum Proposal amount. Checks shall be drawn payable to: Millington Community Schools, as security for the acceptance of the Contract and subject to the conditions. If the contract exceeds $50,000 the successful bidder will be required to furnish a Performance and Payment Bond. This project does not require the payment of prevailing wages. The Owner reserves the right to waive any informality in any proposal and to reject any and all proposals, or accept any proposal that is considered most favorable to the Owner.

5.13. PROOF OF INSURANCE

Attach a copy of your Commercial General Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Automobile Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Workers’ Compensation declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Employer’s Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Professional Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Umbrella/Excess Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

Attach a copy of your Builder’s Risk Liability declaration page, which illustrates the coverage and limits for this solicitation, following this cover page.

The undersigned duly authorized representative, on behalf of the named Contractor declares that the attached declaration pages are true copies of the specific policies.

6. INITIAL EVALUATION CRITERIA

The initial criteria for narrowing all bidders to three Design-Build Teams that will present to the MCS Selection Committee include the following measures:

The selection committee will evaluate the responses; points will be awarded from 0 to the maximum points available for each category. All given points will be totaled and averaged across the reviewing committee’s scores.

6.1. COMPANY BACKGROUND: POINT VALUE = 10

Provide a concise history of each firm (primary and sub-consultants), list corporate officers, general experience and specific capabilities. Also, identify number of personnel, senior level staff managers and profile of personnel types. Include insurance and license verification.

6.2. STAFFING & DESIGN-BUILD TEAM PROFILE: POINT VALUE = 25

Profile your “team” by listing the total number of professionals employed by discipline and the professionals proposed for this project including their previously related experience. This submission needs to include, but not be limited to the following, Project Director, Project Manager, Landscape Architects/Architect(s), Engineer(s), Site Superintendent, Project Engineer and Contract Administrator.

Design-Build Teams shall submit documentation that fully describes their Team Profile by submitting the following: Team Member or Project Organizational Chart Division of Responsibilities per Team Member Allocation of Available Resources per Team Member Category Naming of Key Personnel per Team Member Category Resumes or Professional Biography of Key Personnel

6.3. SCHEMATIC DESIGN, PROJECT APPROACH & WORK PLAN: POINT VALUE = 25

In consideration of MCS's Design Narrative and timeline, convey your firm's direction. Provide a written description and outline of your firm’s project approach and work plan. This narrative can include, but not be limited to how your Design Team will help set; vision/expectations, possible alternatives, design approach, problem solving analyses, value engineering, project scheduling/timeline, contract & field administration, mobilization, construction planning/phasing, and change order mitigation. This round will focus more on the process than final/proposed design, MCS does not need a final design drawing.

6.4. RELATED PROJECT EXPERIENCE: POINT VALUE = 25

Provide descriptions of (5) but not more than (7) current and completed projects your firm has performed that are similar in scope to the MCS project. You are encouraged to emphasize your firm’s experience, involvement, challenges with each project and the size (square footage and cost) of the project.

All responsive proposals will be evaluated in accordance with the evaluation factors specified above. The evaluation criteria are weighted as indicated above and will assist the District in selecting three Design-Build Teams to interview with the selection committee for final selection. These factors will also be evaluated as part of our final determination.

7. INTERVIEW EVALUATION CRITERIA

During the evaluation process MCS will consider each criterion above as well as those listed below to make a final decision. Bidders are advised that MCS reserves the right to select the most qualified team in relation to best-value and will not necessarily seek to contract with the lowest bidder. MCS also holds the right to negotiate with each of the shortlisted vendors for specific service and product.

7.1. PROPOSED CONCEPTUAL DESIGN = 30

The three Design-Build teams that will be invited to present will be expected to display; a conceptual schematic design to meet the needs of MCS Project Narrative as well as the Guaranteed Maximum Price (GMP). In addition Teams are encouraged to show product samples of both turf and in-fill, variations to design, and suggested design additions/changes that would be over/under the not-to-exceed price. It is the responsibility of the Design-Build team to have inspected the project area(s) based on the following general scope parameters and design narrative to assure delivery of proposed product/design.

7.2. PROJECT PRICING VALUE POINT VALUE = 35

Each Design-Build team should give turf product pricing for turf product and in-fill to best meet the Guaranteed Maximum Price (GMP). In addition the Design-Build team is encouraged to use supplementary Project/Description Sheets to bid up to four alternates. The District is interested in varied alternates examples would be;

1. Basic Turf Product – Basic In-fill – Pad System (if needed)

2. Basic Turf Product – Mid-grade In-fill – Pad System (if needed)

3. Basic Turf Product – Temperature Control In-fill – Pad System (if needed)

4. Premium Turf Product – Basic In-fill – Pad System (if needed)

5. Premium Turf Product – Mid-Grade In-fill – Pad System (if needed)

6. Premium Turf Product – Temperature Control In-fill – Pad System (if needed) MCS is very interested in understanding product advantages, differences, and performance rating for alternate turf products, in-fill, pad systems, and backing options etc to create the best valued product near our Maximum Not to Exceed budget. The District will carefully evaluate all turf options, price, performance ratings, warranties, maintenance aspect, etc when evaluating final product and Design-Build Team.

7.3. PROPOSED FINAL PROJECT SCHEDULE TO MEET DEADLINE = 25

Include project approach & work plan, scope description, project schedule, describe construction process, possible issues, etc.

Bidders shall be required to submit a Project Schedule during their interview submittal. The Project Approach and Work Plan will require final approval and authorization.

1. Provision of project approach and methodology to complete each phase of work.

2. Outline processes and procedures to ensure the project goals are being successfully achieved within the parameters provided by the contract documents.

3. Describe quality control/quality assurance measures.

4. Detail any cost saving, time-savings, value engineering or innovative approaches to the scope of work and/or additional services to enhance value.

5. Provide a project schedule. Take careful note of the project completion date, which shall include a timeframe for punch list, final certificate of occupancy or acceptance, project commissioning and close-out.

6. Describe the Construction Safety Program.

All Design-Build proposals will be evaluated in total using all criteria above. The evaluation criteria are weighted as indicated above. Please complete Appendix D for additional product evaluation.

8. RESPONSIBILITIES

The Bidder shall be held responsible to have examined the premises and sites and to have compared them with any design drawings and specifications to have satisfied themselves as to the condition of the premises, obstructions, elevations, and other factors necessary for carrying out the scope of work before the delivery of their proposal. Bidding Design-Build Teams are hereby advised that entering MCS's project site and/or project facility outside the formal pre-bid meeting/walkthrough is possible with permission of the MCS Representative.

Bidders shall also acquaint themselves with the Owner’s operations in the area of the work, to plan their schedule accordingly. No allowances or extra payment will be made to a Contractor for or on account of costs or expenses occasioned by failure to comply with the provisions of this paragraph, or by reason of error or oversight on the part of the bidder, or on account of interference by the Owner’s or other Contractor’s activities. It shall be expressly understood that the Owner’s operations will take precedence over any other activity.

Having read the Specifications for the project, and having inspected the project site and verified the field conditions affecting and governing construction conditions, the Design-Build Team hereby proposes to furnish all labor and materials to perform the specified work within the desired deadline. Bidding Design-Build Teams agree that, in consideration of the District’s good faith ability to formulate the project scope of work, that any errors or omissions within their bids shall be the responsibility of the bidding company. Price formulations shall be exempt from Michigan Sales and Use Taxes.

9. PROJECT AWARD

The MCS post-bid and award process may include, but not limited to, negotiation with selected various/multi vendors, verification of compliance, post-bid review, reference verification, scope reviews/confirmation with Architect and Civil Engineer, and price review/confirmation leading to board approval of selection.

10. DESIGN DEVELOPMENT

Upon award, MCS shall review the conceptual design in detail with the successful Design-Build team. This review shall direct final design and direction for the development phase. The design development phase shall consist of milestone reviews with MCS and/or Owner's Representative. Instruments of review may include, but not be limited to the following; Design drawings & schematics, schedules. Product selection, duct & equipment cut sheets. vi. Project schedule inclusive of lead time milestones.

11. DESIGN APPROVAL

Within the context of the approved design development schedule, MCS & Owner's Representative shall be afforded an appropriate amount of time to perform final review of design development documents. Within the discretion of MCS and/or Owner's Representative, such review may yield one of the following results.

1. Design rejection, Contingent design approval, Design approval with comments and/or corrections, Full design approval.

2. In all circumstances generated from the design review process, MCS and/or Owner's Representative shall provide written direction to the Design-Build team citing the result of the design review process and necessary corrective actions, if any. Throughout the design review process, the Design-Build team shall remain compliant with the project schedule as established by MCS or its Representative.

3. MCS's and/or Owner's Representative's approval of the developed design shall not constitute MCS's acceptance of design errors, omissions, scope gaps, design compliancy, etc. As the project landscape architect, the Design-Build team shall remain formally and legally responsible for the thoroughness and compliance of the design and shall further be financially responsible and liable for any such costs resulting from design and/or implementation measure necessary to address all design errors, omissions, scope gaps, design compliancy, etc.

12. PROJECT IMPLEMENTATION

The Design-Build team shall successfully and seamlessly implement the project in accordance with the approved contract documents, pricing, design, and schedule while working with other possible contractors.

13. PROJECT CLOSE-OUT

The project close-out process shall commence and only be executed upon Owner's acceptance of a final close out punch-list.

14. WORK SITE CONDITIONS & EXPECTATIONS

Design-Build Teams will work with MCS to keep all work areas safe, secure while protecting Owner assets.

15. DESIGN NARRATIVE AND SCOPE OF WORK

The Design Narrative and Scope of Work contained herein shall establish general Owner expectations for the project, product selections, and quality. The design should address the needs described in the Project Objectives and Project Description below. Design-Build Teams are required to develop and cost a more thorough scope of work that shall delineate in detail the work to be performed to industry, NFHS and MSHAA standards, as well as all city, state and other applicable codes and ordinances. Such detailed scope of work shall be approved by MCS in advance of any performance or contract award.

15.1. PROJECT DESCRIPTION

The primary objective of this design-build project shall include the landscape, architectural, and engineering design leading to the Design-Build Team installing a turf field at the site of the existing football facility, Furno Field.

Football facility; design/build work shall include, but not limited to, excavation of current field, necessary drainage, possible field expansion, goal post removal and replacement, saw cutting of track, fencing, sidewalk, paving, address ADA accessibility, mechanical systems and hardware as needed, etc.

Design-build teams will work in union with the District throughout project completion of the facility. The District would like to make the field as multi-purpose as possible and will evaluate all ideas brought forth by the Design-Build team to service all sports while keeping a clean look on the field.

The Design-Build Team shall be capable, either as a firm or a team, of providing all professional services required to design and construct the turf field project. Exclusion of any service for the contract prior to the selection process may serve as cause for rejection. The Guaranteed Maximum Price Design-Build services are preferred to be performed under one contract but under the right conditions could be several negotiated prime contracts as well as the possibility to negotiate with multiple bidders.

15.2. GENERAL CONDITIONS

Provide all necessary standard general conditions including, but not limited to; permits, inspections, insurance, bonding, disposal, clean-up, etc.

15.3. PROFESSIONAL SERVICES

Provide all necessary professional expertise to meet the design, scope, and construction requirements set forth or inferred including, but not limited to; project direction, scheduling, excavation, installation, as well as landscape, architectural, mechanical and electrical design and engineering, structural and civil engineering, project management, site superintendent, project administration and accounting.

15.4. PROJECT SPECIFICATIONS

All material, equipment and system specifications and schedules must be approved by MCS during the design development phase and prior to procurement. The Design-Build Team is specifically responsible for the submission of a complete project record set including, but not limited to, design development documents, shop/construction drawings, as-built drawings, project manual/record, product specification sheets, product and manufacturer’s warranties, product quality assurance standards, etc.

15.5. CONCEPTUAL DESIGN & GUARANTEED MAXIMUM PRICE

The Design-Build Teams schematic design shall be performed during the interview portion of bid phase. The level and detail of design shall be determined by the Design-Build Team, however, shall contain enough detail to properly and thoroughly elaborate to MCS the design intent to meet the applicable Guaranteed Maximum Pricing (GMP). Elements of the conceptual design may include, but not be limited to; spatial layout of field, elevations, site plans, and schematics, etc. The Design-Build Teams shall formulate their Guaranteed Maximum Price (GMP) in accordance with MCS's Design Narrative and Project Description as well as any additional solutions, design ideas, value engineering proposed to meet the GMP and in addition to the GMP. The GMP will be considered all-inclusive any additional proposals need to be outside the GMP scope and presented as such.

15.6. DESIGN CHANGE

Millington Community Schools may, at any time, by written order, make changes within the general scope of the Contract in the services to be performed. If such changes cause an increase or decrease in the Supplier’s cost of, or time required for, performance of any services under this Contract, whether or not changed by any order, the Contract shall be modified in writing to reflect such changes. Any claim of the Supplier for adjustment under this clause must be presented in writing by the Supplier with notification of change and Millington Community Schools must grant payment/change under the Contract.

15.7. LICENSING

Necessary authorizations, professional licenses and certifications to practice in the State of Michigan, must be valid through the contracting period. Said authorizations and licenses shall be relative to all phases associated with the disciplines necessary to meet the contract goals. All trade related activities shall be performed by licensed and insured individuals, firms, contractors, subcontractors, suppliers, corporations or other such entities or persons.

15.8. INCURRED COSTS

Millington Community Schools is not responsible for any costs incurred by the Design-Build Team for any work performed relative to the execution of a contract for professional services, including his costs for the preparation of the information solicited herein.

15.8. PROOF OF INSURANCES PRIOR TO START

The Design-Build Team is required to maintain the insurance, meeting the specifications set forth herein for the entire duration of the Contract with the District. Prior to the execution of this Contract, the Team shall submit a certified copy of the policies or Certificate of Insurance satisfactory to the District at the following address: Millington Community Schools 8664 Dean Drive, Millington, MI 48746.

Requirements. The insurance required of Supplier by this Section must meet the following specifications:

1. Worker’s Compensation coverage limits in the statutory amount as required in the State of Michigan and Employer’s Liability coverage limits in the amount of $500,000.00 (Five Hundred Thousand Dollars) each accident, each disease and each employee.

2. Automobile Liability Insurance (covering all owned, hired and non-owned vehicles with personal and property protection insurance including residual liability insurance under Michigan No Fault Insurance Law) coverage limits in an amount with a combined single limit not less than $1,000,000.00 (One Million Dollars).

3. Commercial General Liability Insurance coverage limits in the amount of $2,000,000.00 (Two Million Dollars) per occurrence and $4,000,000.00 (Four Million Dollars) aggregate.

4. Professional Liability Insurance coverage limits in the amount of $2,000,000.00 (Two Million Dollars) per occurrence and $4,000,000.00 (Four Million Dollars) aggregate.

5. Umbrella / Excess Liability Insurance coverage limits in the amount of $5,000,000.00 (Five Million Dollars) per occurrence and $5,000,000.00 (Five Million Dollars) aggregate.

Approval of Forms and Companies. The Certificate of Insurance must state the Policy Number, date of expiration and limits of liability there under. No party subject to the provisions of this Contract shall violate or knowingly permit to be in violation of any of the provisions of the policies of insurance described herein. All insurance should be provided by insurance companies licensed to do business in the State of Michigan.

Additional Insurance Endorsement. The policies required hereunder, with the exception of 3a. (Workers Compensation and Employer’s Liability) shall name the District as an additional insured.

Multiple Policies. The limits of liability as required above may be provided by a single policy of insurance or a combination of primary, excess or umbrella liability policies. But in no event shall the total limit of liability of any one occurrence or accident be less than the amount shown above.

Deductibles. Companies issuing the insurance policies and the Design Team shall have no recourse against the District for payment of any premiums or assessments for any deductibles, as all such premiums and deductibles are the sole responsibility and risk of the Supplier. If any part of the work is subcontracted, Supplier shall require any and all subcontractors performing work under this Contract to carry worker’s compensation insurance and other types of insurance with limits of liability that the Supplier deems appropriate and adequate for the duration of the subcontracting arrangement. In the event a subcontractor is unable to furnish adequate insurance required under the Contract, the Supplier shall endorse the subcontractor as an Additional Insured and/or become an Alternate Employer, prior to the subcontractor performing any work for or on behalf of the Supplier in performance of this Contract. The Supplier shall obtain and furnish to the District certificates of insurance evidencing subcontractors’ workers’ compensation insurance coverage. If a subcontractor’s certificate of workers’ compensation insurance expires during the period of performance, Supplier shall obtain a renewal certificate. All other insurance certificates for subcontractors shall be furnished to the District.

Waiver. The selected Design Build Team shall not hold the District liable for any personal injury incurred by its employee, agent or consultant, Supplier or subcontractor while working on this project. The Supplier agrees to hold the District harmless from any such claim by its employees, agents, consultants, Supplier or subcontractor.

16. ADDITIONAL INFORMATION & QUESTIONS

Questions and clarifications relating to the contents of this RFP may be directed in writing to the MCS representative, Contact Person Please contact Steve Bouvy, Superintendent, at steve.bouvy@mcsdistrict.net or Jason Germain, Athletic Director, at jason.germain@mcsdistrict.net or call 989.660.2451 for any questions.

Bidders are hereby advised that the drawings contained in the RFP are intended to indicate the project scope. It shall be the responsibility of the Bidding Design-Build Teams to confirm or verify existing conditions. Millington Community Schools shall not be held responsible for inconsistencies, perceived or otherwise, between the drawings and existing conditions.

Disclosure of Contents - The content of all responses will be held in strict confidence by the Selection Committee until after award of the contract.

Appendix A

Type of Business: The Contractor represents as part of its offer that it operates as (Mark one with an ‘X’)

If incorporated or organized, please identify State of incorporation or organization: _______________________________________.

If not Michigan, Contractor represents that it is or, prior to the commencement of any work for the District, will be qualified to do business in the state of Michigan.

Date of incorporation or organization of business: _______________________________________

Number of years for business in operation: _____________________________________________

Office which will be responsible for providing Millington Community Schools the specified services:

Address: ___________________________________________________________________

Contact Person/Telephone Number: ____________ Fax Number: ____________

E-Mail Address: _____________________________________________________

Name, title, and signature of individual duly authorized as representative to execute contracts:

Name: __________________________________________________________________

Title: ____________________________________________________________________

Signature: _______________________________________________________________

Appendix B

I hereby certify that I am a duly authorized representative of the forenamed firm and have the authority to enter an agreement if so awarded by Millington Community Schools:

Authorized Representative Signature: ________________________ ______________________________

Printed Name: ___________________________________________ _____________________________

Position: __________________________________________ __________________________ _

Dated this _______________day of ________________, 2023

Secondary Representative Signature: ________________________ ______________________________

Printed Name: ___________________________________________ _____________________________

Position: __________________________________________ __________________________ _

Dated this _______________day of ________________, 2023

Appendix C

Affidavit of Bidder – Familial Relationships Form

The undersigned, the District or authorized officer of ______________________ (“the bidder”), pursuant to the familial disclosure requirement provided in the Millington Community Schools (“School District”) advertisement for service bids hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of the School District, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships and their District Position:

Company Name: _______________________________

Signature of Bidder: _______________________________

STATE OF MICHIGAN ( )ss.

COUNTY OF ______________________ )

This instrument was acknowledged before me on _____ day of _________, 20__, by

BOARD OF EDUCATION

Casey Hendricks – President James Henderson – Vice President Nicole Jaruzel – Treasurer Angie Germain – Trustee Gary Shreve – Trustee Herb Thompson - Trustee Danielle Dickson – Trustee ,Notary Public ______________________ County, Michigan My commission Expires: ________________ Acting in the County of: ________________

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