MCM18-R-0001.pdf

SERVICE AND SUPPLY CONTRACT

UNITED STATES MARINE CORPS

Marine Corps Community Services (MCCS) Nonappropriated Funds

SOLICITATION, OFFER AND AWARD

1. CONTRACT NUMBER 2. SOLICITATION NUMBER

MCM18-R-0001

3. DATE ISSUED

7/27/2018

4. PURCHASE REQUEST NUMBER

18-0057

5. ISSUED BY

REGIONAL PROCUREMENT OFFICE

NATIONAL CAPITAL REGION

2015 Julian Drive; P.O. Box 1397 Quantico, VA 22134, USA

6. ADMINISTRATION OFFICE ADDRESS (If other than block 5)

SOLICITATION

7. Following the instructions in Section L, send sealed offers for receipt no later than September 12, 2018 12:00 PM local time per the, location in Block 5. All offers are subject to all terms and conditions contained in this solicitation.

8. For information contact the Contract Specialist: Tyanna Villarreal mccs.org-Tyanna.villarreal@usmc, , 703-784-5636.

TABLE OF CONTENTS

9. Sections marked with an “X” are incorporated.

(X) SEC DESCRIPTION PAGE # (X) SEC DESCRIPTION PAGE #

PART I–THE SCHEDULE PART II–CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1-2 X I CONTRACT CLAUSES 40-53

X B PRICE AND FEE SCHEDULE 3-7 PART III–LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACH

X C STATEMENT OF WORK 8-16 X J LIST OF ATTACHMENTS 54-65

X D PACKAGING AND MARKING 17 PART IV–REPRESENTATIONS AND CERTIFICATIONS

X E INSPECTION AND ACCEPTANCE 18-19 X K REPRESENTATIONS, CERTIFICATIONS,

AND OTHER STATEMENTS OF OFFERORS

66-70

X F DELIVERABLES OR PERFORMANCE 20-22 X L INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS

71-79

X G CONTRACT ADMINISTRATION DATA 23-28

X M EVALUATION FACTORS FOR AWARD

80-81

X H SPECIAL CONTRACT REQUIREMENTS 29-39

OFFER

10. The offeror agrees, if awarded all or part of the items and/or services solicited, to furnish them according to the price(s)/fee(s), terms and conditions contained in the solicitation and offer. This offer will be valid until _________ calendar days (60 calendar days unless a different period is entered by offeror) after the established date for receipt of offers.

11. ACKNOWLEDGEMENT OF AMENDMENTS (Offeror acknowledges receipt of amendments to the Solicitation for offerors and related documents numbered and dated).

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

12. OFFEROR’S NAME AND ADDRESS (Street, City, State & Zip Code)

CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE,

AND ENTER THE ADDRESS IN SECTION B OF THE SCHEDULE.

13. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or Print)

14. PHONE NUMBER & EMAIL ADDRESS 15. SIGNATURE/DATE

MCM18-C-2001 Page 1 of 81

AWARD (To be completed by MCCS)

16. ACCEPTED AS TO ITEMS NUMBERED 17. AMOUNT

$0.00

18. SUBMIT INVOICES TO

SSCFINANCE - MCCS SHARED SERVICES CENTER

2306 E. BANNISTER ROAD

KANSAS CITY, MO 64131

EMAIL: SSC.ACCOUNTSPAY@USMC-MCCS.ORG

19. ACCOUNTING DATA

20. NAME OF CONTRACTING OFFICER

Tyanna Villarreal

21. SIGNATURE OF CONTRACTING OFFICER / DATE

MCM18-C-2001 Page 2 of 81

B. SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 DESCRIPTION (ACNB 0008 APR 2014)

A description of the services to be furnished, the specifications, the time and place of delivery, and any other terms and conditions applicable to the contract, are set forth below, or attached hereto.

B.2 FIRM-FIXED PRICE INDEFINITE-DELIVERY INDEFINITE-QUANTITY CONTRACT

(ACNB 0011) (APR 2016)

This is a Firm-Fixed Price Indefinite-Delivery Indefinite-Quantity Contract for Marine Corps Community Services (MCCS). The Contractor’s firm-fixed prices for providing products and/or services available under this contract are listed by Contract Line Item Number (CLIN) in the below Schedule for the base period of performance and option periods of performance, if any. If an option period of performance is exercised by contract modification, the option period and pricing will commence at the end of the then current period of performance. A description of the products and/or services to be furnished, the specifications, the time and place of delivery, and any other terms and conditions applicable to the contract, are set forth below, or attached hereto. Shirts referenced in section ‘C’ will NOT require delivery orders but quantities may increase/decrease based upon race. Marine Corps Marathon Organization (MCMO) will provide contractor with estimated number of shirts for each event upon option year execution. Other shirts and additional races and/or events may only be added by delivery orders.

a. PRICE: The contractor shall provide t-shirts as specified in exhibit “C” at the quoted and agreed to prices stated below. All pricing below shall be all inclusive of labor, material, equipment, samples, shipping and any incidentals to complete this contract. PRICING SHALL BE PER SHIRT.

CLIN Event Base Yr Option Yr 1

Option Yr 2

Option Yr 3

Option Yr 4

1 Marine Corps 17.75K dye sublimated

2 Option custom dye

3 Option off the shelf

4 MCHH Competitor Dye-sublimated

5 Option Custom dye

6 Option off the shelf

MCM18-C-2001 Page 3 of 81

7 Devil Dog Double dye-sublimated

8 Option Custom dye

9 Option off the shelf

10 Semper Five dye sublimated

11 Option custom dye

12 Option off the shelf

13 Run Amuck dye sublimated

14 Option custom dye

15 Option off the shelf

16 Belleau Wood 8K dye sublimated

17 Option custom dye

18 Option off the shelf

19 Triathlon dye sublimated

20 Option custom dye

21 Option off the shelf

22 Quantico 12K dye sublimated

23 Option custom dye

24 Option off the shelf

25 MCM Competitor dye sublimated ¼”front zip

MCM18-C-2001 Page 4 of 81

26 Option custom dye

27 Semper Fi dye sublimated

28 Semper Fi Off the shelf

29 Semper Fi custom dye

30 MCM 10K dye sublimated 1/4” front zip

31 MCM10K custom dye

32 MCM10K off the shelf

33 MCM Medical dye sublimated

34 MCM Medical off the shelf

35 MCM Medical custom dye

36 MCM Kids Run off the shelf

37 Option custom dye

38 MCM Forward off the shelf

39 Option custom dye

40 Turkey Trot Off the shelf

41 Option custom dye

MCM18-C-2001 Page 5 of 81

This contract is not to exceed $ ______________

** no underruns accepted, 2% overruns accepted

b. Please consider when providing pricing that MCMO will provide to Contractor:

1. Recognition as t-shirt production company for 2019 and any option years exercised.

2. Logo placement on MCMO’s website

3. Four (4) invitations to the Hall of Fame Dinner on Friday evening of Marathon Weekend- valued at $300 each.

4. Four (4) invitations to the Sponsor Party on Saturday evening Marine Corps Historic Half Weekend- valued at $100 each.

5. Four (4) access passes to the VIP tent, located at the finish line, on Marine Corps Marathon day- valued at $150 each.

B.3 PROMPT PAYMENT DISCOUNT (ACNB 0017)

Contractor shall enter prompt payment discount terms:

MCM18-C-2001 Page 6 of 81

B.4 CONTRACTOR’S INFORMATION (ACNA 0006)

Contractor’s name, address, phone and fax numbers, Employer’s Identification Number, and principal Point of Contact (POC) information.

Contractor’s Name:

Contractor’s Address:

EIN:

Principal POC (name and title):

Phone:

Fax:

Email:

Technical POC (name and title):

Phone:

Fax:

E-mail:

MCM18-C-2001 Page 7 of 81

C. SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 SCOPE (ACNC 0001)

The Contractor shall provide or perform the following as required by this contract: Provide a variety of shirts for various running events for the Marine Corps Marathon Organization.

C.2 BACKGROUND – MR AND MCCS (ACNA 0002-A MAY 2016)

a. The Business and Support Services Division (MR), Headquarters, United States Marine Corps, Quantico, Virginia, under the staff cognizance of the Deputy Commandant for Manpower and Reserve Affairs, is responsible for providing policy, plans, resources, and support to Marine Corps Community Services (MCCS) activities. MCCS provides commanders with an integrated organization for the development and delivery of Quality of Life programs and services. MCCS operates family, fitness and recreation, exchange and business, services and other Quality of Life programs and services for Marines and their families. The administration, management and operation of local MCCS activities are the responsibility of each installation commander.

b. MCCS activities are operated on Marine Corps installations on the east and west coasts of the United States; Hawaii; Iwakuni, Japan; and Okinawa, Japan.

c. MCCS activities are Nonappropriated Fund Instrumentalities of the Federal government, and are therefore subject to directives issued by the Department of Defense, the Secretary of the Navy, and the Commandant of the Marine Corps. The MCCS system generates over one billion dollars in sales per year from a wide variety of business operations. Earnings from its major revenue generators are used to help fund non-revenue generating MCCS programs. Additional information is available at www.usmc-mccs.org.

C.3 STATEMENT OF WORK (ACNC 0012)

Contractor shall provide the following race series shirts:

a. MARINE CORPS 17.75K: The Marine Corps 17.75K shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and shall be dye-sublimated (options of custom dyed or off the shelf shirt), 8 colors, and Interlock Smooth or equivalent. The t-shirt must weigh at least 120 - 140 grams per square meter. The MCMO shall have the choice of a smooth finish, or mesh finish technical shirt.

1. Dye-Sublimation Printing: There shall be a 100% coverage dye-sublimated design printed on the shirt.

MCM18-C-2001 Page 8 of 81 http://www.usmc-mccs.org/

2. Quantities and Sizes:

XS S M L XL XXL XXXL XXXXL TOTAL

150 650 1095 1070 475 120 20 5 3585

b. MARINE CORPS HISTORIC HALF (MCHH): The Marine Corps Historic Half shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and dye sublimated (options of custom dyed or off the shelf shirt), 8 colors, Marquis or equivalent. The t-shirt must weigh at least 120 - 140 grams per square meter. The MCMO shall have the choice of a smooth finish, or mesh finish technical shirt.

1. Categories of Designs: There shall be two distinct design categories for the Marine Corps Historic Half: Competitor/Forward and Volunteer.

2. Dye-Sublimation Printing: There shall be a 100% coverage dye-sublimated design printed on the shirt.

3. Quantities and Sizes:

Design XS S M L XL XXL XXXL XXXXLg TOTAL Competitor 630 1557 1918 1728 1325 108 42 2 7310 Volunteers 53 212 425 478 372 85 21 2 1648 Forward 20 50 50 30 150

c. DEVIL DOG DOUBLE: The Devil Dog Double shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and dye-sublimated, 8 colors, Marquis or equivalent. The t-shirt must weigh at least 120-140 grams per square meter.

1. Dye-Sublimation Printing: There shall be a 100% coverage dye-

XS S M L XL XXL XXXL TOTAL

50 273 406 366 125 30 10 1260

d. SEMPER FIVE: The Semper Five shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and dye-sublimated, 8 colors Marquis or equivalent. The t-shirt must weigh at least 120 - 140 grams per square meter. The MCMO shall have the choice of a smooth finish, or mesh finish technical shirt.

MCM18-C-2001 Page 9 of 81

XXS XS S M L XL XXL XXXL TOTAL

110 223 356 356 205 8 4 1262

e. RUN AMUCK: The Run Amuck shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and dye-sublimated, 8 color, Mesh. The t-shirt must weigh at least 120 - 140 grams per square meter.

1. Dye-Sublimation Printing: There shall be a 100% coverage dye-

Adult 35 385 395 445 190 40 7 2 1499 Youth 60 100 160

f. Belleau Wood 8K or equivalent event: The Belleau Wood 8K shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and dye-sublimated, 8 colors, Mesh. The t-shirt must weigh 120 - 140 grams per square meter.

1. Dye-Sublimation Printing: There shall be a 100% coverage dye-

Adult 25 145 265 360 145 35 10 3 988 Youth 50 70 120

g. QUANTICO TRIATHLON: The Triathlon shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and dye-sublimated , 8 colors Eclipse or equivalent. The t-shirt must weigh at least 120-140 grams per square meter. The MCMO shall have the choice of a smooth finish, or mesh finish technical shirt.

1. Dye-Sublimation Printing: There shall be a 100% coverage dye-

45 170 230 315 125 52 11 3 951

h. QUANTICO 12K: The Quantico 12K shirt shall be a technical t-shirt with short sleeves (crew neck performance with set in sleeves) and dye-sublimated, 8 colors, Eclipse or equivalent. The t-shirt must weigh at

MCM18-C-2001 Page 10 of 81 least 120-140 gsm.

10 160 260 235 75 20 5 765

i. MARINE CORPS MARATHON COMPETITOR SHIRTS: The MCM competitor shirt shall be a technical shirt with long sleeves, ¼” front zip, and dye-sublimated with or without brush material, 8 colors, Interlock smooth or equivalent. The t-shirt must weigh at least from 120 – 140 gsm.

1. Dye sublimation printing: There shall be a 100% coverage dye sublimated design printed on the shirt. The Eagle, Globe and Anchor (EGA) will be part of the sublimation design on the color of the shirt.

2. Neck Embroidery options: There shall be an embroidery design on the mock neck at the 4 o’clock position not more than 1.5” wide x 1.5” high and in one (1) color. The collar shall be embroidered, then folded and sewn to the shirt in such a way that the backside of the embroidery is not visible on the backside of the collar. All neck material shall be neck taped and match the PMS color of the shirt.

3. Quantities and Sizes:

1300 5405 9015 8000 3615 6007 113 33455

j. SEMPER FI: The Semper Fi shirt shall be a technical shirt with long sleeves, mock turtleneck, and dye sublimated, 8 colors Interlock Smooth or equivalent. Weight shall range from 120-140 gsm.

1. Dye-Sublimation Printing: There shall be a 100% coverage dye-sublimated design printed on the shirt. The Eagle, Globe and Anchor (EGA) will be part of the sublimation design on the color of the shirt.

2. Neck Embroidery options: There shall be an embroidery design on the mock neck at the 4 o’clock position not more than 1.5” wide x 1.5” high and in one (1) color. The collar shall be embroidered, then folded and sewn to the shirt in such a way that the backside of the embroidery is not visible on the backside of the collar. All neck material shall be neck taped and match the PMS color of the shirt.

3. Quantities and Sizes:

Design XS S M L XL XXL XXXL XXXXL TOTAL

Semper Fi

350 1000 1740 1800 1240 300 65 5 6500

MCM18-C-2001 Page 11 of 81

k. MCM10K: The 10K shirt shall be a technical shirt with long sleeves, mock turtleneck, dye sublimated, 8 colors, ¼” front zip, Interlock smooth or equivalent. Weight shall range from 120 – 140 gsm.

1. Dye-Sublimation Printing: There shall be a 100% coverage dye-sublimated design printed on the shirt. The Eagle, Globe and Anchor (EGA) will be part of the sublimation design on the color of the shirt.

2. Neck Embroidery options: There shall be an embroidery design on the mock neck at the 4 o’clock position not more than 1.5” wide x 1.5” high and in one (1) color. The collar shall be embroidered, then folded and sewn to the shirt in such a way that the backside of the embroidery is not visible on the backside of the collar. All neck material shall be neck taped and match the PMS color of the shirt.

430 1505 1705 2155 1205 300 30 7330

l. MCM MEDICAL: The Medical shirt shall be a technical shirt with long sleeves, mock turtleneck, and dye sublimated, 8 colors, Mock. Weight may range from 120 – 140 gsm.

1. Neck Embroidery: There shall be an embroidery design on the mock turtleneck at the 4 o’clock position not more than 1.5” wide x 1.5” high and in one (1) color. The collar shall be embroidered, then folded and sewn to the shirt in such a way that the backside of the embroidery is not visible on the backside of the collar. All neck material shall be necked taped and match the PMS color of the shirt. This is optional.

S M L XL XXL XXXL TOTAL

100 200 200 240 60 20 820

m. MCM KIDS RUN: The MCM Kids Run shirt shall be an off-the-rack, 50% cotton/50% polyester blend, 6 color t-shirt with short sleeves (crew neck performance with set in sleeves). The weight shall range from 120- 140 gsm.

1. Youth Shirt Front Screen Printing: There shall be a screen print design on the front of the shirt not more than 9.5” wide x 9.5” high utilizing no more than six (6) colors.

2. Youth Shirt Back Screen Printing: There shall be a screen print design on the back of the shirt not more than 9.5” wide x 9.5” high utilizing no more than six (6) colors.

MCM18-C-2001 Page 12 of 81

3. Adult Shirt Front Screen Printing: There shall be a screen print design on the front of the shirt not more than 14” wide x 15” high utilizing no more than six (6) colors.

4. Adult Shirt Back Screen Printing: There shall be a screen print design on the back of the shirt not more than 14” wide x 15” high utilizing no more than six (6) colors.

5. Quantities and Sizes:

XS S M L XL XXL TOTAL

Youth 500 700 800 850 650 3500 Adult 5 205 105 105 10 430

n. MCM FORWARD: The MCM Forward shirt shall be an off the rack t-shirt with short sleeves (crew neck performance with set in sleeves), 6 colors, Interlock Smooth or equivalent. Weight shall range from 120-140 gsm.

1. Front Screen Printing: There shall be a screen print design on the front of the shirt not more than 14” wide x 15” high utilizing no more than six (6) colors.

2. Back Screen Printing: There shall be a screen print design on the back of the shirt not more than 14” wide x 15” high utilizing no more than eight (8) colors.

S M L XL XXL TOTAL

20 80 130 50 20 300

o. Turkey Trot and Turkey Trot 1 Mile: The Turkey Trot shirt shall be an off the shelf shirt, long sleeved, 50% cotton/50% polyester blend, 8 color print. Weight shall range from 120 – 140 gsm.

1. Front Screen Printing: There shall be a screen print design on the front of the shirt not more than 9.5” wide x 9.5” high utilizing no more than six (6) colors.

2. Back Screen Printing: There shall be a screen print design on the back of the shirt not more than 9.5” wide x 9.5” high utilizing no more than six (6) colors.

Youth 100 80 80 100 60 420 Adult 90 435 525 515 225 95 20 1905

MCM18-C-2001 Page 13 of 81

p. Customizable Options: All shirts classified as dye-sublimated shall have the option to be changed from dye-sublimation print to custom print and from front zip to mock turtleneck as applicable throughout the contract duration. The screen print will be as follows:

1. Front: There shall be a screen print design on the front not more than 14” wide x 15” high utilizing no more than 5 colors.

2. Neck Embroidery: There shall be an embroidery design on the mock turtleneck at the 4 o’clock position not more than 1.5” wide x 1.5” high and in one (1) color. The collar shall be embroidered, then folded and sewn to the shirt in such a way that the backside of the embroidery is not visible on the backside of the collar.

3. Right Sleeve Screen Printing: There shall be a screen print design on the right sleeve not more than 2.5” wide x 14” utilizing no more than two (2) colors.

4. Back Screen Printing: There shall be a screen print design on the back of the shirt not more than 14” wide x 15” high utilizing no more than 10 colors.

C.4 TIMELINE

Contractor must be able to perform within the below timeline. E-XX stands for the number of days delivered before an event. General timeline (days before an event) will remain about the same for option years, and a timeline will be included with the modification for that option year.

Event/Date Delivery

Marine Corps 17.75K – 4/13/2019

E-14

MCHH –

5/19/2019 E-2

Devil Dog double – 5/19/2019

E-2

Semper Five 5/19/2019 E-2

Run Amuck 6/22/2019 E-14

Belleau Wood 8K or equivalent 6/22/2019

E-14

Quantico Triathlon and E-14

MCM18-C-2001 Page 14 of 81

12K – 8/17/2019

MCM

Competitor 10/27/2019

E-20

MCM Semper Fi 10/27/2019

E-30

MCM10K

10/27/2019

E-20

MCM Medical 10/27/2019

E-30

MCM Kids Run 10/26/2019

E-30

MCM Forward 10/27/2019

E-40

Turkey Trot And Turkey Trot 1 Mile 11/16/2019

E-14

Contractor shall provide a timeline to become part of the contract at J-2, TIMELINE. Timeline to include dates of: color selection, lab dip delivery to MCMO, size selection and submission to contractor, order placement, artwork delivery to contractor, layout approval, printed sample approval, printing start and delivery to MCMO. Below is pertinent information to the development of a complete timeline:

a. Shirt samples: MCMO will pick a shirt type and color and date at which shirt samples are due to the MCMO. For custom dyed projects it can be swatches of cloth of at least 2” x 2” instead of an entire shirt. At least two (2) different shades of the requested PMS color must be presented. For off-the-rack projects, and dye-sublimated shirts the contractor must send at least three (3) shirt options for dye-sublimation and/or the shade requested (navy blue, gray, yellow, dark red, etc.).

Upon receiving the samples, MCMO has one week to make a decision or make revisions to the samples. Shirt sample decision will be based on the type of shirts.

b. Artwork: The date at which artwork from the MCMO is due to the contractor. Upon receiving the artwork, the contractor has one week to do a digital mock-up of the art to send back to MCMO for approval.

c. Proof: The date at which a fully printed physical proof is due to the MCMO. Upon receiving the proof, the MCMO has one week to make a decision or make revisions to the proof. MCMO will decide whether an additional proof is necessary after revisions have been made.

d. Screen Printing: Request all screen printing is scaled for maximum coverage throughout the size of the screen print area Contractor shall provide screen print area prior to art work approval.

e. Dye-sublimation printing: 100% coverage dye-sublimated design printed on the shirt.

MCM18-C-2001 Page 15 of 81

f. Delivery: The date at which the product must be received at the delivery location specified in timeline table above.

C.5 PLACE OF PERFORMANCE AND HOURS OF OPERATION (ACNC 0009-A JAN 2015)

The Contractor shall make deliver to the following locations during the stated days and hours of operation:

a. MCM, MCM10K, and MCHH (Competitor Shirts), Semper Five and Devil Dog Double shall be delivered to the expo event- address shall be provided minimum of 60 days out from events.

b. All other event shirts shall be delivered to:

Marine Corps Marathon Organization 3399 Russell Rd.

Quantico, VA 22134]

MCM18-C-2001 Page 16 of 81

D. SECTION D: PACKAGING AND MARKING

D.1 PACKAGING AND MARKING (ACND 0012 APR 2012)

Contractor shall comply with the packaging and marking instructions set forth below. MR and MCCS activities reserve the right to charge back excess costs incurred by failure of the Contractor to comply with these instructions. These costs may include transportation, packing, marking, and administrative expenses. Any questions concerning these instructions should be directed to the Contracting Officer.

a. Shipping. All shipments made under this contract shall be paid by the Contractor.

b. Packing. Contractor shall pack all shipments to ensure safe delivery in standard packaging which meets the requirements of the National Motor Freight/Uniform Freight Classification and is necessary to prevent deterioration of contents and damages due to the hazards of shipping, handling, and storage.

1. One size per box, 48 shirts per box, mixed sizes shall be marked on box, and must use stackable corrugated boxes. Request a delivery spreadsheet with number of boxes and quantity of shirts on each box. Delivery spreadsheet will be used to verify all invoices.

c. Marking. Markings by Contractor shall be clear and easily readable. Non-pertinent markings shall be covered or removed. As a minimum requirement, Contractor shall mark each carton in a shipment with the MR or MCCS contract number and, if applicable, the delivery order number. Instructions for other markings, if required, will be indicated by the ordering activity, or the COR.

d. Documentation

(1) Bill of Lading. Contractor shall complete the bill of lading in accordance with the rules of the National Motor Freight/Uniform Freight Classification.

(2) Packing List. Contractor shall prepare a packing list for each shipment, enclose it in the number one carton, and mark the outside of the carton "Packing List Enclosed." (A detailed copy of the invoice or a copy of the delivery order showing the quantities shipped will suffice as a packing list.) The Contractor shall include the contract number and, if applicable, delivery order number on the packing list.

MCM18-C-2001 Page 17 of 81

E. SECTION E: INSPECTION AND ACCEPTANCE

E.1 INSPECTION OF PRODUCTS AND SERVICES - FIXED PRICE (ACNE 0003)

a. Definitions. "Services", as used in this clause, includes services performed, workmanship, and material furnished or utilized during performance of contract services.

b. The Contractor shall provide and maintain an inspection system, acceptable to MCCS, covering the products and services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to MCCS during contract performance and for not less than three (3) years after completion of contract performance.

c. MCCS has the right to inspect and test all products and services called for by the contract, to the extent practicable at all times and places during the term of the contract. MCCS will perform inspections and tests in a manner that will not unduly delay the work.

1. Custom Dyed: Custom dyed shirts shall be proofed and approved prior to final dye, utilizing a physical proof. Supplier shall provide an exact PMS match to a PMS number supplied by the MCMO.

2. Dye Sublimation: Dye Sublimation shirts shall be proofed and approved prior to final dye, utilizing a physical proof. Dye sublimation is a dying process providing 100% art coverage by using dye sublimation or dye sublimation printing.

3. Lab dips: All lab dip samples shall be approved by MCMO prior to production. A 2” X 2” square (minimum size) of at least 2 different shades of the same color.

4. Size samples: All standard sizes shall be equal to a Gildan or better style shirt. Off the shelf and custom style shirts shall be approved by MCMO prior to production.

d. If MCCS performs inspections or tests on the premises of the

Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, without additional charge, all reasonable facilities and assistance for the safe convenient performance of these duties.

e. If any of the services do not conform to contract requirements, MCCS may require the Contractor to perform the services again in conformity with contract requirements at the Contractor's expense. When the defects in the services cannot be corrected by reperformance, MCCS may

(1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced values of the services performed.

MCM18-C-2001 Page 18 of 81

f. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, MCCS may: (1) by the contract or otherwise, perform the services and charge to the Contractor any cost incurred by MCCS that is directly related to the performance of such service, or (2) terminate the contract for default.

g. MCCS has the right either to reject or to require correction of nonconforming products or services. Products or services are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. MCCS may reject nonconforming products or services with or without disposition instructions.

h. The Contractor shall remove products or services rejected or required to be corrected. However, the Contracting Officer may require or permit correction in place, promptly after notice, by and at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or rejected products or services without disclosing the former rejection or requirement for correction, and, when required, shall disclose the corrective action taken.

i. If the Contractor fails to promptly remove, replace, or correct rejected products or services that are required to be removed or to be replaced or corrected, MCCS may either (1) by contract or otherwise, remove, replace, or correct the products or services and charge the cost to the Contractor or (2) terminate the contract for default.

E.2 ACCEPTANCE (ACNE 0005)

Acceptance of services and/or deliverables occurs when services and deliverables have been reviewed and approved, in writing, by the Contracting Officer or his authorized representative. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise provided in the contract.

MCM18-C-2001 Page 19 of 81

F. SECTION F: DELIVERABLES AND PERFORMANCE

F.1 DELIVERABLES (ACNF 0002 MAR 2014)

Deliverables under this contract, beyond the supplies and/or services described in Section C, shall consist of the following and shall be submitted as required:

a. Samples of each shirt/colors before full production

F.2 SUBMITTAL / DELIVERY ADDRESS (ACNF 0001 MAR 2014)

The Contractor shall submit deliverables prepaid to the following address:

Marine Corps Marathon Organization ATTN: MCCS COR (name provided upon award) 3399 Russell Rd.

Quantico, VA 22134

F.3 MINIMUM QUALITY (ACNF 0004 MAR 2014)

Services and products provided under this contract will be equal to those provided by first quality commercial operations. Contractor shall ensure the finished products are in accordance with the designs, formulas, recipes, and specifications, which are customary and standard for the type of operation conducted.

F.4 CONTRACTOR AND CONTRACTOR PERSONNEL (ACNF 0006 SEP 2016)

a. Contractor, at his own expense, shall provide a sufficient number of trained and qualified employees for the efficient performance of this contract. Contractor shall provide continued training as trends and procedural changes in Contractor’s operation occur.

b. All Contractor employees used in the performance of this contract who have customer contact must be able to read, write, and speak English at a fluency level sufficient for efficient performance of the contract.

c. If requested by MCCS, the Contractor shall, at his own expense and on the dates and times determined by MCCS, make its employees available for any applicable training which may be required by Installation and MCCS regulations (not to exceed eight hours per employee per calendar year).

d. Contractor personnel shall give prompt and courteous service to customers, MCCS, and Installation personnel.

e. Contractor personnel shall abide by applicable regulations, and directives, and conduct themselves, so as not to reflect discredit on

MCCS.

MCM18-C-2001 Page 20 of 81

f. Contractor shall discontinue the use of any employee for performance of this contract upon written notice from the Contracting Officer that the individual is not (or no longer) acceptable for performance under this contract. Contractor shall not use any such employee in performance of other MCCS contracts without the prior consent of the Contracting Officer.

g. Contractor shall not employ any individual under this contract who has previously been determined unacceptable for performance under any other MCCS contract or has been separated for cause by MCCS.

h. The Contractor shall provide adequate supervision of his employees to insure complete and satisfactory performance of work in accordance with the terms of the contract.

i. Contractor employees shall wear clean uniforms (if applicable), maintain a high degree of personal cleanliness while on duty aboard the Installation, and conform to sanitary hygienic practices. When uniforms are not required, Contractor personnel shall be authorized to wear attire typical of that worn by personnel employed in the same trade within the local community and as approved by the Contracting Officer. Contractor’s personnel shall wear nametags while on duty. Nametags shall either comply with franchisor standards, or if no such standards exist, shall be approved by the COR. Contractor shall submit artwork/examples of proposed nametags electronically for COR review and approval prior to implementation.

j. Contractor and his employees must meet the health, and security standards prescribed by the contract, and applicable regulations.

F.5 CONTRACTOR’S MANAGEMENT RESPONSIBILITIES (ACNF 0008 Mar 2014)

a. The Contractor is responsible to MCCS for establishing effective management controls to achieve the standards of operation established in MCCS directives, or manuals, and elsewhere in this contract for exercising sound management practices. Failure of the Contractor to establish and maintain such effective controls shall constitute grounds for termination of this contract for default.

b. At no time shall the operation be without responsible management.

The manager or a designated representative shall be available during all hours of operation and accessible for emergencies and unforeseen circumstances outside of normal business hours. Such a person will be completely knowledgeable of the terms and conditions of this contract, and will be delegated full authority by the Contractor to conduct the business as required under the contract. Authority will include, but will not be limited to, purchase of operating supplies, maintenance and repair of equipment, training of employees, maintaining prescribed hours of operation, supervision of Contractor employees, and settlement of customer complaints or claims. The Contractor will provide the Contracting Officer, in writing, the name(s) and phone number(s) of those person(s)

MCM18-C-2001 Page 21 of 81 appointed as manager or representative, in addition to those person(s) who possess access keys to the operation.

c. Contractor shall provide the Contracting Officer, and keep current, a list of personnel employed by the Contractor in the performance of this contract. A revised list will be promptly submitted to the Contracting Officer when personnel changes take effect.

d. Contractor shall provide a bulletin board which shall be used to post applicable regulations, post evacuation/hose fire plans, and any other notices or information required by federal, state, or local regulations.

F.6 INSTALLATION ACCESS (ACNF 0009 MAR 2004)

Access to U.S. military installations is a privilege that may be granted, denied, or withdrawn by the installation commander or their authorized representatives. Denial or withdrawal may occur as a result of any type of misconduct or incident determined contrary to the best interest of the mission, security of the installation, protection of property, welfare of personnel and/or for any other infraction determined justifiable for denying access. Contractor shall coordinate with Contracting Officer or the COR for installation passes and inspections as follows:

a. After award and prior to performance on any Federal installation, the Contractor shall comply with the local installation’s personal identity verification procedures identified by that installation which implements HSPD-12 policy for a Common Identification Standard for Federal Employees and Contractors.

b. Contractor must follow local installation guidelines and directives concerning identification, access, and security requirements.

These guidelines may vary from one installation to another and it is the Contractor’s responsibility to seek guidance concerning these issues.

c. The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

F.7 PERFORMANCE (ACNF 0018 APR 2014)

The Contractor shall provide the deliverables and perform the services identified in this contract in a professional manner according to the highest industry standards. Failure of parties to agree on this performance will be a dispute handled under the disputes or claims clause.

MCM18-C-2001 Page 22 of 81

G. SECTION G: CONTRACT ADMINISTRATION DATA

G.1 EFFECTIVE DATE OF CONTRACT AND CONTRACT PERIOD OF PERFORMANCE (ACNG

0001)

a. This contract is effective the date of contract award, as signed by the MR or MCCS contracting officer on the Contract Award Form, for a period of one year with four one-year renewal options unless extended or terminated in accordance with the contract clauses.

b. This contract will be automatically terminated in the event of the discontinuance of the operation of MCCS without cost or liability to either party. In all other instances, the provisions covering termination as set forth in Section I shall apply.

G.2 OPTION TO EXTEND THE TERM OF THE CONTRACT (ACNG 0002)

a. MR or MCCS may extend the term of this contract by written unilateral modification issued 30 days prior to the end of the current contract performance period provided that MR or MCCS gave the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract performance period ends. The preliminary notice does not commit MR or MCCS to an extension.

b. If MR or MCCS exercises this option, the extended contract shall be considered to include this option provision.

c. Option to extend services. MR or MCCS may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written unilateral modification issued 60 days prior to the end of the contract performance period.

d. The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six (6) months.

G.3 APPOINTMENT OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (ACNG 0004

SEP 2014)

a. The Contracting Officer will appoint a COR, in writing, to perform various duties during the term of the contract.

b. The COR may not change the terms or conditions of this contract, may not interpret it, nor execute or agree to any contract modifications

MCM18-C-2001 Page 23 of 81 thereto. Only the Contracting Officer can authorize modifications to the terms and conditions of this contract, including deviations from specification requirements. In the event that the Contractor does deviate without written approval of the Contracting Officer, such deviation shall be at the Contractor's own risk. Any costs related to the Contractor's unauthorized deviation shall be borne by the Contractor.

c. The Contractor will be provided a copy of the COR appointment letter after contract award.

G.4 INVOICING AND PAYMENT (ACNG 0005)

The contractor's invoice(s) shall reflect prices or fees as outlined in Section B. Refer to Section I of this contract for invoicing instructions. The contractor shall mail proper invoice(s) to the “Submit Invoices To” address listed on the cover page of this contract.

G.5 PRICE REVISIONS (ACNG 0007)

The prices established in this contract shall remain firm for the period of the contract. However, if Contractor offers to industry or government at large any price decreases on the items of equipment, products, or service included in this contract which become effective during the term of the contract, the price decreases will be passed on to MCCS as to any portion of contract performance not completed at time of implementation of price decreases by Contractor to the extent the decreased prices would be lower than the prices in this contract and/or unless the parties hereto mutually agree to a price adjustment in which event the adjustment shall become effective only on the effective date of a written modification to the contract. Any request by the Contractor for adjustment of price(s) must be made in writing to the Contracting Officer, and must provide sufficient factual information and data to substantiate the proposed revision, including a clear and definite identification of existing cost factors which could not be identified at the time of entering into the contract. Any price adjustment under this provision is subject to negotiation, mutual agreement of the parties, and the accomplishment of a finalized written modification to the contract. Contractor has no expressed or implied right to a price adjustment by reason of this clause.

G.6 INSURANCE REQUIREMENTS (ACNG 0012 MAY 2016)

a. The Contractor shall procure and maintain, during the performance of this contract, insurance coverage listed below, with insurance companies acceptable to Marine Corps Community Services (MCCS) and Headquarters Marine Corps, Business and Support Services Division (MR).

Acceptable is defined as a carrier that is A rated by A.M. Best, Inc., or equivalent. All insurance coverage shall name MR, MCCS activities, and the installations as additional insureds.

MCM18-C-2001 Page 24 of 81

b. The Contractor shall provide a Certificate of Insurance to the Contracting Officer. The Certificate of Insurance must show MR, MCCS, and the installation(s) as an additional insured for all coverages, and will carry an endorsement waiving the Contractor’s right to subrogation against MR, MCCS, and the installation(s). The “INSURED” block of the Certificate of Insurance must list both the Contractor’s name and the MCCS contract number. Such Certificates of Insurance shall evidence that the below listed insurance is in effect, and that not less than thirty (30) days prior written notice shall be provided to the Contracting Officer in the event of modification, cancellation or non-renewal of any such insurance coverage.

c. Comprehensive General Liability Insurance. Contractor shall maintain the following types and minimum amounts of insurance:

$1,000,000 Per Occurrence / $2,000,000 Total Policy Aggregate $1,000,000 Personal Injury/Advertising Injury $2,000,000 Products and Completed Operations Aggregate

d. Workers’ Compensation and Employer’s Liability Insurance. The Contractor shall carry a workers’ compensation and employer’s liability policy which provides statutory benefits covering all their employees in those states where they are located and working at MCCS facilities, or in support of MCCS. Contractor shall maintain the following types and minimum amounts of insurance:

$1,000,000 per employee / per claim / per occurrence $1,000,000 per claim / per occurrence for occupational illness or disease

e. Automobile Bodily Injury and Property Damage Liability Insurance.

The Contractor shall maintain business auto insurance covering all owned, non-owned, and leased vehicles with a combined single limit of $1,000,000.

f. Property Insurance Coverage. The Contractor shall obtain and maintain Insurance Services Office, Inc. (ISO) Special Form (special causes of loss – commonly known as “all risk”) insurance coverage for all risks including and without limitation, fire, flood, windstorm, earthquake, vandalism, malicious mischief, and extended coverage, that insures all locations, fixtures, and other property leased, licensed, occupied or otherwise authorized for use by MCCS to the Contractor pursuant to this contract, and the Contractor's owned or leased equipment, fixed assets, supplies, and inventory for the full replacement value thereof, without deduction for depreciation. The form of the policy shall not require any co-insurance payment on the part of MCCS. The Contractor agrees to waive subrogation against MR, MCCS, and the installation(s).

G.7 CHANGES TO CONTRACTOR’S DESIGNATED PERSONNEL (ACNG 0006)

The Contractor has designated personnel to perform specific duties described in Section C of this contract. In the event that Contractor's personnel must be replaced, the Contractor shall coordinate the

MCM18-C-2001 Page 25 of 81 replacement of such personnel with the COR. In all cases, the qualifications of newly designated Contractor's personnel shall, at a minimum, meet the base line experience and qualifications of previously designated personnel listed in the Contractor's proposal.

G.8 USE OF CONTRACT BY OTHER FEDERAL ENTITIES (ACNG 0013 MAY 2016)

a. Federal Statute and Department of Defense (DoD) Procurement Policy encourage DoD Non-appropriated Fund Instrumentalities (NAFIs) to enter into contracts or other agreements with other Federal Government entities, where it is advantageous to do so. It is solely within the discretion of each entity to decide whether or not to participate.

b. This is a Nonappropriated Fund (NAF) Contract.

c. The prices, costs, rates, commissions/fees, terms and conditions and any other contract provision are non-negotiable absent modification, change or amendment by an authorized contracting officer of the NAFI that issued this Contract.

d. Any dispute and/or claim shall be submitted to the NAF contracting office that issued this Contract for any required adjudication. Any issue between an ordering entity (other than the NAFI that issued this Contract) and the Contractor, which cannot be resolved without formal action by the Contracting Officer (e.g., delivery/task order, modification, final decision letter, termination action, etc.) will be referred to the Contracting Officer of the NAFI that issued this Contract for action. Any issue that appears to require formal contract action, and/or that is a potential dispute or claim will be brought to the attention of the Contracting Officer of the NAFI that issued this Contract.

e. The Contractor shall perform the Contract requirements in accordance with this Contract regardless of which entity places an order against this Contract. The terms and conditions of this Contract shall apply to all performance under this Contract, without regard to ordering entity, delivery or performance site, location or facility.

f. If the Contractor cannot fulfill a delivery/task order, regardless of reason, the Contractor shall immediately advise the ordering entity.

Generally, such notice shall be provided within one (1) business day of the date and time the Contractor is aware (or should have been aware) that the order could not be fulfilled.

g. The sites, locations, or facilities identified herein as being required in this Contract are not all inclusive of the number of sites, locations, or facilities that may be added in the future; however, this Contract does not create a right of first refusal and does not require, guarantee, or imply the addition of any sites, locations, or facilities to this Contract. Additional sites, locations, or facilities identified in a delivery/task order that are not listed in the Contract, will be added to

MCM18-C-2001 Page 26 of 81 the Contract by Contract Modification by an authorized Contracting Officer of the NAFI that issued this Contract.

h. No additional quantities are guaranteed or implied as a result of this clause.

i. Other Federal entities authorized to place delivery/task orders against this contract include:

(1) Army and Air Force Exchange Service (AAFES),

(2) U. S. Army Family and MWR Command (FMWRC),

(3) Air Force Nonappropriated Fund Purchasing Office (AFNAFPO),

(4) U. S. Marine Corps Business and Support Services Division (MR) and Marine Corps Community Services (MCCS),

(5) Navy Exchange Command (NEXCOM) and Navy Exchange System (NES),

(6) Commander, Navy Installations Command (CNIC), Fleet and Family Readiness (F&FR)

(7) Coast Guard Exchange System (CGES); and

(8) Other Federal activities not specifically named in this Contract.

j. More favorable prices, costs, rates, commissions, fees, terms and conditions than reflected in this Contract may be offered by the Contractor to the various ordering entities and/or negotiated by the ordering entities based upon economic factors that support such mutually agreed to arrangements, provided that:

(1) any such agreement is made in writing; and

(2) a complete copy of any such agreement is given to the Contracting Officer of the NAFI that issued the Contract, prior to performance.

k. The NAFI that issued this Contract is not responsible or liable for payment related to delivery/task orders issued by another entity. The entity that issues a delivery/task order is solely responsible for payment in accordance with applicable Federal laws. Each delivery/task order issued will include:

(1) Contract number against which order is placed;

(2) Location where delivery/performance will take place and required delivery / performance date(s);

(3) Complete contact information for both the ordering entity and any other point of contact that the Contractor may need to complete the order;

(4) Invoicing and payment instructions and/or procedures for remitting commission/license fee payments to the ordering entity.

l. On a quarterly basis (15 Jan, 15 Apr, 15 Jul, 15 Oct), unless a different reporting requirement is specified elsewhere in this Contract, the Contractor shall provide the Contracting Officer with a written report

MCM18-C-2001 Page 27 of 81 recapping all expenditures by item or service including a total for all entities that have placed orders during the preceding quarter.

G.9 ORDERS PLACED BY AAFES (ACNG 0014 OCT 10)

a. This Contract has a clause authorizing the Army and Air Force

Exchange (AAFES) to make purchases of items and/or services at the agreed upon Contract pricing. AAFES uses the Oracle Advanced Procurement (OAP) Application to issue orders using a ten digit number starting with "73" to distinguish them from other entities.

b. Before AAFES can place an order against this Contract, they will first create a "contract agreement number" in their OAP Application with a number in the following format: 730000####. Any orders placed by AAFES utilizing their OAP Application will reference the MR/MCCS Contract number for clarification purposes. Orders placed against the MR/MCCS Contract will still be issued in accordance with the MR/MCCS Contract's terms and conditions.

c. Your company is invited to register with AAFES to use their

Oracle iSupplier portal free of charge to view orders, review payment status of orders and other…