McLeansville HVAC Preventative Maintenance Service.pdf

This is an Invitation for Bids document for the North Carolina National Guard to establish an Agency Specific Contract for HVAC preventative maintenance services at the Regional Readiness Center and Field Maintenance Shop located at 4250 Burton Road, McLeansville, North Carolina 27301. The contract seeks qualified vendors to provide scheduled preventive maintenance for HVAC systems to ensure optimal performance, extend equipment life, and reduce costly emergency repairs. Maintenance services are to be performed quarterly on a seasonal schedule, with services including tasks specified in a detailed Maintenance Checklist. The contract term encompasses four maintenance visits per year, with prior notification provided to allow adequate time for filter ordering and receipt on-site. Emergency services and additional repairs beyond the standard preventive maintenance scope are available at agreed-upon prevailing rates.

The document does not specify pricing terms, bid response dates, or contract award dates within the available content. Emergency and supplemental repair services will be compensated at prevailing rates to be negotiated and agreed upon between the contractor and the North Carolina National Guard. The contract structure is designed to minimize costly emergency repairs through proactive maintenance scheduling, with the contractor required to coordinate seasonal maintenance activities with facility management at the McLeansville location.