MCCX_Lift_Station_Service_Repair.pdf

Event Description The Tennessee Department of Correction is seeking a Contractor to provide maintenance, preventive maintenance, service, repairs, and emergency service to the wastewater equipment located at Morgan County Correctional Complex (MCCX). This shall be an awarded procurement for a contract term of five (5) years.

All questions and comments are due in accordance with Terms & Conditions 1.3.

Specifications and terms & conditions are attached.

Procurement Contact:

Regan Baltasar Regan.Baltasar@tn.gov 615-532-6357

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?

Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0

Required: Yes Mandatory Response:No

Response Comments

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 1 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Question UOM Best Worst Response

Please provide the brand and model names of the goods included in this bid:

Required: Yes Mandatory Response:No

Response Comments

Service Experience, Time in Business, Contracts

In accordance with Specifications B.1. Technician Requirements, technicians are required to have a minimum of five (5) years of experience in field troubleshooting, repair, and rebuilding of sewage pumps and associated equipment.

Please confirm you meet this requirement by providing the number of years of experience the technician has.

Required: Yes Mandatory Response:No

Response Comments

Associated Terms:

A respondent must have occupied a bona fide place of business for at least one (1) year with suitable equipment, supplies and a trained staff capable of performing the services requested. A respondent must furnish satisfactory evidence of successful completion of comparable contracts for at least three (3) customers within the past two (2) years and any other evidence required and requested in order to establish evidence of its ability to provide services in accordance with the terms and conditions and specifications.

How many days after receipt of purchase order will it take to deliver routine service and repairs?

Please see Specification C.3. Types of Service, for the requirement. 0

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 2 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Response Comments

The respondent shall indicate the standard warranty period.

List the Standard Warranty Period:

Please see Specification F.4. Parts and Invoicing, for the requirement.

Required: Yes Mandatory Response:No

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 3 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.

§ 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html

Required: Yes Mandatory Response:No

Response Comments

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 4 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Response Comments

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes

Required: Yes Mandatory Response:Yes

Response Comments

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 5 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Line Details Line: 1 Item ID: Line Qty: 5 UOM: Each Bid Qty: 5 Required: Yes Reserve Price: No

Description: Motor/Pump, Annual Inspection, Lift Station, Morgan County Correctional Complex, Wartburg, TN 37887

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 2 Item ID: Line Qty: 20 UOM: Each Bid Qty: 20 Required: Yes Reserve Price: No

Description: Motor Pump, Quarterly Inspection, Morgan County Correctional Complex, Wartburg, TN 37887

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 3 Item ID: Line Qty: 2300 UOM: Each Bid Qty: 2300 Required: Yes Reserve Price: No

Description: Motor/Pump Repair, Tecnician, Regular Time, Morgan County Correctional Complex, Wartburg, TN 37887

Comments:

- Regular time as defined: 6:30 AM to 2;30 PM, EST - Monday through Friday, excluding state holidays. Labor rates do not apply until technician is on site, signs in and begins work.

Labor rates do not apply to the annual or quarterly.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 6 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 4 Item ID: Line Qty: 80 UOM: Each Bid Qty: 80 Required: Yes Reserve Price: No

Description: Motor/Pump Repair, Technician, Premium Time, Morgan County Correctional Complex, Wartburg, TN 37887

Comments:

- Premium time as defined: 2:31 PM to 6:29 AM, EST, Monday through Friday, 24 hours on state holidays and weekends. Labor rates do not apply until technician is on site, signs in and begins work. Labor rates do not apply to the annual or quarterly inspection.

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 5 Item ID: Line Qty: 40 UOM: Each Bid Qty: 40 Required: Yes Reserve Price: No

Description: Motor/Pump Repair, Trip Charge, Morgan County Correctional Complex, Wartburg, TN 37887 Comments:

- Trip charge (i.e. round trip) applicable to service calls and emergencies with the exception of the annual inspections. the trip charge will be included in the price bid for the annual inspection. A Single trip charge is permitted per job/work order. Trip charges are not applicable to return trips due to incomplete or unsatisfactory work. Trip charges shall include any fuel, wear and tear on vehicles, overnight stays, meal allowances. etc.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 7 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 6 Item ID: Line Qty: 5 UOM: Each Bid Qty: 5 Required: Yes Reserve Price: No

Description: Motor/Pump Repair, Crane Rental, Morgan County Correctional Complex, Wartburg, TN 37887 Comments:

- Crane rental is allowed for repairs outside the normal quarterly/annual inspections. The rental of a crane to provide annual and quarterly inspections should be included in the price for that annual and quarterly inspection.

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 7 Item ID: Line Qty: 1 UOM: Lot Bid Qty: 1 Required: Yes Reserve Price: No

Description: Parts

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 8 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 9 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 5 UOM: Each Description: Motor/Pump, Annual Inspection, Lift Station, Morgan County Correctional Complex, Wartburg, TN 37887

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MORGAN CO CORRECTIONAL COMPLEX

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Quantity: 5 Due Date: 07/16/2025 Freight Terms:

Ship Via: Best Option Available

Line: 2 Item ID: Line Qty: 20 UOM: Each Description: Motor Pump, Quarterly Inspection, Morgan County Correctional Complex, Wartburg, TN 37887

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MORGAN CO CORRECTIONAL COMPLEX

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Quantity: 20 Due Date: 07/16/2025 Freight Terms:

Ship Via: Best Option Available

Line: 3 Item ID: Line Qty: 2300 UOM: Each Description: Motor/Pump Repair, Tecnician, Regular Time, Morgan County Correctional Complex, Wartburg, TN 37887

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 10 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MORGAN CO CORRECTIONAL COMPLEX

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Quantity: 2300 Due Date: 07/16/2025 Freight Terms:

Ship Via: Best Option Available

Line: 4 Item ID: Line Qty: 80 UOM: Each Description: Motor/Pump Repair, Technician, Premium Time, Morgan County Correctional Complex, Wartburg, TN 37887

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MORGAN CO CORRECTIONAL COMPLEX

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Quantity: 80 Due Date: 07/16/2025 Freight Terms:

Ship Via: Best Option Available

Line: 5 Item ID: Line Qty: 40 UOM: Each Description: Motor/Pump Repair, Trip Charge, Morgan County Correctional Complex, Wartburg, TN 37887

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 11 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Shipping Information

Schedule: 1 Ship To: MORGAN CO CORRECTIONAL COMPLEX

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Quantity: 40 Due Date: 07/16/2025 Freight Terms:

Ship Via: Best Option Available

Line: 6 Item ID: Line Qty: 5 UOM: Each Description: Motor/Pump Repair, Crane Rental, Morgan County Correctional Complex, Wartburg, TN 37887

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MORGAN CO CORRECTIONAL COMPLEX

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Quantity: 5 Due Date: 07/16/2025 Freight Terms:

Ship Via: Best Option Available

Line: 7 Item ID: Line Qty: 1 UOM: Lot Description: Parts

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MORGAN CO CORRECTIONAL COMPLEX

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Quantity: 1 Due Date: 07/16/2025 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 12 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Morgan Co Correctional Complex

500 FLAT FORK ROAD

WARTBURG TN 37887

United States

Contact: Regan Baltasar Phone: 615/532-6357 Email: regan.baltasar@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32947-0000013692 Sell RFx 13 Event Round Version 1 1 Event Name MCCX Lift Station Service Repair Start Time Finish Time

07/11/2025 08:57:46 CDT 08/26/2025 14:00:00 CDT