McConnell AFB Airshow 2026_Rental Vehicles_SOW.pdf
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- Attached to
- McConnell AFB Air Show - Rental Vehicles
- Solicitation number
- FA46212026
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McConnell AFB Airshow 2026 Rental Vehicles - Statement of Work Summary
This Statement of Work (SOW) describes rental vehicle requirements for the McConnell Air Force Base Airshow scheduled for October 21–26, 2026. The requesting organization is 22 CONS (Contracting Squadron). The contractor must provide a total of 65 vehicles consisting of: 48 five-passenger sedans (with compact or mid-size SUVs as acceptable substitutes), 2 compact/mid-size SUVs, 13 eight-passenger minivans or large SUVs (compact/mid-size SUVs not acceptable), 1 full-size SUV, and 1 fifteen-passenger van. All vehicles must be fully operational, clean, and equipped with full fuel tanks upon pickup. The contractor is responsible for providing damage waiver and supplemental liability protection coverage for each rental vehicle. Pickup and drop-off locations shall be at the same designated facility or base staging area, with exact locations to be coordinated between the contractor and military point of contact prior to the performance period start date.
The contractor must ensure vehicle availability at the agreed-upon pickup location by the required start date and time. In the event of mechanical issues, the contractor shall provide replacement vehicles of equal or greater passenger capacity at the designated location with no disruption to Airshow operations. The Government will provide fuel during the rental period, returning vehicles to their same approximate fuel levels as provided at initial delivery. Authorized military and civilian personnel will operate the rental vehicles throughout the event. The return date is subject to change based on operational requirements.
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CUI
MCCONNELL AFB AIRSHOW 2026 RENTAL VEHICLES
STATEMENT OF WORK
1.0 Purpose:
To provide rental vehicles for military and civilian personnel supporting the McConnell AFB Airshow crews and the U.S. Air Force Thunderbirds.
2.0 Program Management:
2.1 Requesting Organization: 22 CONS
2.2 Period of Performance: 21 – 26 October 2026 (Return date subject to change)
3.0 Scope:
McConnell AFB is hosting an Air Show for the community. Rental vehicles are required to provide flexible transportation for Airshow crews, support personnel, and the U.S. Air Force Thunderbirds throughout the duration of the event. The vehicles will be operated by authorized military and civilian personnel.
4.0 Contracting Requirements:
4.1 The selected contractor will provide the necessary rental vehicles to support passenger transportation for the Airshow.
4.2 The contractor will provide the following mix of vehicles:
• Forty-Eight (48) 5-Passenger Sedans. (Compact or mid-size SUVs are acceptable substitutes).
• Two (2) compact/mid-size SUVs
• Thirteen (13) 8-Passenger Mini-vans or large SUVs. (Compact/mid-size SUVs are not acceptable for this category)
• One (1) Full-size SUV
• One (1) 15-Passenger Van.
• Total = 65 vehicles
4.3 Insurance/Liability: The contract for each rental vehicle MUST include a Damage Waiver and Supplemental Liability Protection.
4.4 Location: The pickup location and drop-off location for all vehicles shall be at the same designated facility or base staging area.
5.0 Procedures:
5.1 The final approved contract will cover the rental duration necessary to support the Air Show.
5.2 Authorized military and civilian personnel will be designated operators for all rental vehicles.
5.3 The contractor and the military point of contact will coordinate the exact pickup and drop-off location prior to the start of the period of performance.
5.4 In case of mechanical issues, the contractor shall provide a replacement vehicle of equal or greater passenger capacity to the designated location to ensure no disruption to Airshow operations.
6.0 Deliverables:
6.1 The contractor shall provide all requested rental vehicles. Vehicles must be fully operational, clean, and full tank of fuel upon pickup.
6.2 The contractor shall ensure all vehicles are available at the agreed-upon pickup location by the required start date and time.
7.0 Acceptance: N/A
8.0 Privacy Act Conformance: N/A
9.0 Security Classification: N/A
10.0 Contract Furnished Items:
The Government will provide fuel, returning the vehicles to their same approximate levels as provided at the time of initial delivery.
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